HQC01025QE014 Combined Synopsis and Solicitation.pdf

Defense Commissary Agency RFQ #: HQC01025QE014

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6 of the Federal Acquisition Regulation (FAR), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

quotes are being requested and a written solicitation will not be issued. The solicitation HQC01025QE014 is issued as a request for quotation (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-03 dated 01/03/2025.

This requirement is being solicited as unrestricted.

Description of Supplies/Services: The Defense Commissary Agency requires a qualified service provider that specializes in commercial and industrial refrigeration systems to perform maintenance, repair, or system replacement for an initial period of 6 months (but up to 12 months) for the Commissaries in Germany, Belgium, and the Netherlands. DeCA is concerned with potential industrial providers with experience in Heating, Ventilation, and Air Conditioning (HVAC) but lacking technical experience in refrigeration (HVAC-R). To ensure optimal performance and prevent costly downtime and product loss, the preponderance of company work (Over 51% of annual receipts) must be in service support to commercial or industrial refrigeration systems.

The quote is due by May 15, 2025, 10:00 AM CET. All questions/inquiries must be submitted to the Contract Specialist and Contracting Officer via electronic mail (e-mail) no later than 10:00 AM CET on May 12, 2025. Inquiries submitted via fax, hand delivered, mail-in or telephone calls will not be accepted and will be re-directed to an e-mail submission. Submit quotes or any questions to the attention of Nicholas Ruppert and copy to Daniel Ellis via email to: Nicholas.Ruppert@deca.mil and daniel.ellis@deca.mil respectively.

Period of Performance:

Base Period: 20 May 2025 – 20 November 2025

CONTRACT MINIMUM AND MAXIMUM

The guaranteed minimum quantity is the only guaranteed amount to be awarded under this solicitation and specifically represents the minimum guaranteed quantity as defined by FAR 52.216-22 contained within this contract. The guaranteed minimum is €1.00

All other quantities, as found in this solicitation, are estimates only and do not bind the Government in any way. These estimates are not intended as actual amounts, nor are they intended to be not to exceed amounts or to limit the scope in any way.

The maximum total to be ordered against this contract shall not exceed the maximum amount of to be determined.

https://www.acquisition.gov/far/part-12#FAR_Subpart_12_6 mailto:Nicholas.Ruppert@deca.mil mailto:daniel.ellis@deca.mil

PRICE SCHEDULE:

Contract Line Item

Description Quantity Unit Price Total

0001 Preventative Maintenance Services 0001AA Preventative Maintenance Services 1 0002 Unscheduled Maintenance/Emergency

Services

0002AA Unscheduled Maintenance/Emergency Services

0003 Facility Survey 0003AA Facility Survey 18 0004 Repair by Replacement 0004AA Repair by Replacement (Optional) 1 €100,000.00 €100,000.00 Total

The provision at 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services applies to this acquisition and has been addended:

(b)(6) Pricing Information. All prices shall be in Euro. The Price Schedule consists of separate Contract Line Items (CLINs) for Preventative Maintenance (PM) (FFP) and Time and Material (T&M) for repairs for the base period. The Exhibit Line Items (ELINs) in the price Exhibits are associated with CLINs in the Price Schedule and provide a detailed listing of items and estimated quantities. Offerors shall complete and submit the exhibits and the price schedule in accordance with paragraph b. below. Offerors shall submit prices for the base period.

NOTE: The Price specifies an “Estimated Quantity” of “1”. This actually represents the monetary value (Euros) for the “Unit Price”. At the time of contract award, the unit price will be changed to “1” (Euro) and the “TOTAL” ELIN amount computed in the Exhibits will be inserted under “Estimated Quantity”, which when multiplied by “1” will equal the total Estimated Amount. This is to facilitate creating the task orders in the DeCA procurement system as it is not feasible to insert varying Unit Prices. This method also allows partial invoicing/payments.

Complete the Price Exhibits and the Contract Line Items (CLINs)/Sub-Contract Line Items (Sub-CLINs) in the Price Schedule as follows:

Price Schedule CLIN 0001 – Preventative Maintenance. Offerors shall fill in the “Unit Price” for each ELIN in Exhibits A for Preventative Maintenance (PM). The “TOTAL” amount computed in each Exhibit shall be inserted in the “Unit Price” and “Estimated Amount” fields in the pertinent PM Sub – CLIN (0001AA/AB) in the Price Schedule.

Price Schedule CLIN 0002 – Repair Services (T&M). Offerors shall fill-in the “Hourly Rate” for each ELIN in Exhibits B, and insert a percentage (if any charged to the Government) for material handling. The material handling charge shall be a fixed rate (percentage). If there are any charges, fill-in the “% Rate” for each ELIN. The “TOTAL” amount computed in each exhibit shall be inserted in the “Estimated

Quantity” and “Amount” fields of the pertinent T&M CLIN (0002AA/AB) in the Price Schedule.

The offeror is allowed to quote positions and hourly rates that match commercial refrigeration standard pricing.

The offeror shall submit the EXCEL spreadsheet of the quoted prices in each Exhibit.

Material Handling Charges. If a Material Handling rate is included in the quote, it shall include only costs clearly excluded from the labor hour rate. Material handling costs may include all appropriate indirect costs allocated to direct materials in accordance with the contractor’s usual accounting procedures consistent with FAR 31.

Subcontractors. Offerors shall note that the subcontractors’ work for on-call repairs will be paid in the same manner as the work done by the contractors in house personnel. The same unit prices for labor hours shall apply to work performed by both contractors and subcontractors.

Price Schedule CLIN 0003 Facility Survey. Enter the unit price and total for CLIN 0003 above.

The provision at 52.212-2, Evaluation-Commercial Services applies to this acquisition and has been addended:

The factors shall be used to evaluate quotes;

(i) Technical

(ii) Past Performance

(iii) Price

Technical and past performance when combined are of equal importance when compared to price.

Factor 1: Technical

1. Subfactor 1: Corporate Qualification: The offeror must provide Membership certification to Deutscher Kaelte und Klimatechnischer Verein (DKV) or the Bundesinnungsverband des Deutschen Kaelteanlagenbauerhandwerks (BIV Kaelte) or BIV Kaelte Subordinate German Refrigeration System Manufacturer/Service provider Trade Guild.

2. Subfactor 2: Professional Qualification: The offeror must provide professional certifications that demonstrate that their staff is qualified to provide commercial refrigeration maintenance and repairs in accordance with the performance work statement.

Factor 2: Past Performance

In accordance with DFARS 252.204-7024, Notice on the Use of the Supplier Performance Risk System, the Government will consider data available in the statistic reporting module of the Supplier Performance Risk System (SPRS) regarding the offeror’s past performance history. Based on available data in the SPRS, the Government will rate each offeror as either Acceptable or Unacceptable in accordance with the below adjectival ratings. To be eligible for award, an offeror must be rated Acceptable. An offeror rated Unacceptable will not be eligible for award.

Rating Description Acceptable If the firm is rated green, purple, or blue there is reasonable certainty for the Government to assume that the quoter will be able to successfully perform the required effort.

Unacceptable If the firm is rated yellow or red, there is no reasonable certainty for the Government to assume that the quoter will be able to successfully perform the required effort.

Note: In accordance with DFARS 204.7603, offerors or quoters without a risk assessment in SPRS shall not be considered favorably or unfavorably. Therefore, the offeror shall be determined to have unknown past performance. In the context of Acceptability/Unacceptability, unknown past performance shall be considered

Factor 3: Price

The Government will evaluate offers for award purposes by adding the total price for all line items together, which will result in the total evaluated price.

Quoter shall include a completed copy of the provision at 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021), with its quote.

Quoter shall include a completed copy of the provision at 52.204-26, Covered Telecommunications Equipment or Services--Representation (OCT 2020), with its quote.

Quoter shall include a completed copy of the provision at 52.209-7, Information Regarding Responsibility Matters (OCT 2018), with its quote.

Quoter shall include a completed copy of the provision at 52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (FEB 2016), with its quote.

Quoter shall include a completed copy of the provision 52.212-3 Offeror Representations and Certifications-Commercial Products and Commercial Services with its quote.

Quoter shall include a completed copy of the provision 52.229-11 Taxes on Certain Foreign Procurements – Notice and Representation with its quote.

The clause at 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2023), applies to this acquisition.

The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Products and Commercial Services (Jan 2025), applies to this acquisition.

• FAR Clause 52.203-6 Restrictions on Subcontractor Sales to the Government Alternate I

• FAR Clause 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or

Statements

• FAR Clause 52.204-10 Reporting Executive Compensation Agreement and First-Tier Subcontract

Awards

• FAR Clause 52.204-14 Service Contract Reporting Requirements

• FAR Clause 52.204-23 Prohibition on Contracting for Hardware, Software, and Services

Developed or Provided by Kaspersky and Other Covered Entities

• FAR Clause 52.204-25 Prohibition of Contracting for Certain Telecomunications and Video

Surveillance Services or Equipment

• FAR Clause 52.204-27 Prohibition on a ByteDance Covered Application

• FAR Clause 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors

Debarred, Suspended, or Proposed for Debarment

• FAR Clause 52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters

• FAR Clause 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations

• FAR Clause 52.222-50 Combating Trafficking in Persons

• FAR Clause 52.225-13 Restrictions on Certain Foreign Purchases

• FAR Clause 52.229-12 Tax on Certain Foreign Purchases

• FAR Clause 52.232-33 Payment by Electronic Funds Transfer—System for Award Management

• FAR Clause 52.232-40 Providing Accelerated Payments to Small Business Subcontractors

• FAR Clause 52.233-3 Protest after Award.

• FAR Clause 52.233-4 Applicable Law for Breach of Contract Claims

Additional Provisions, Contract Requirements, and Terms and Conditions

CLAUSES AND PROVISIONS INCORPORATED BY REFERENCE

FAR Clause 52.203-3 Gratuities FAR Provision 52.204-7 System for Award Management FAR Clause 52.204-13 System for Award Management Maintenance FAR Provision 52.204-16 Commercial and Government Entity Code Reporting FAR Clause 52.204-18 Commercial and Government Entity Code Maintenance FAR Provision 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment FAR Provision 52.204-29 Federal Acquisition Supply Chain Security Act Orders-Representation and Disclosures FAR Provision 52.209-7 Information Regarding Responsibility Matters FAR Provision 52.212-3 Offeror Representations and Certifications-Commercial Products and Commercial Services FAR Clause 52.223-5 Pollution Prevention and Right to Know Information FAR Clause 52.245-1 Government Property DFARS Clause 252.201-7000 Contracting Officer’s Representative DFARS Clause 252.203-7000 Requirements Relating to Compensation of Former DoD Officials DFARS Clause 252.203-7002 Requirement to Inform Employees of Whistleblower Rights DFARS Provision 252.203-7005 Representation Relating to Compensation of Former DoD Officials DFARS Clause 252.204-7004 Antiterrorism Awareness Training for Contractors DFARS Clause 252.204-7006 Billing Instructions – Cost Vouchers

DFARS Provision 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls DFARS Clause 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting DFARS Provision 252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Service Representation DFARS Clause 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services DFARS Provision 252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements DFARS Clause 252.204-7020 NIST SP 800-171 DoD Assessment Requirements DFARS Provision 252.215-7008 Only One Offer DFARS Clause 252.222-7002 Compliance with Local Labor Laws DFARS Clause 252.225-7041 Correspondence in English DFARS Clause 252.225-7043 Antiterrorism/Force Protection for Defense Contractors Outside the United States DFARS Provision 252.225-7055 Representation Regarding Business with the Maduro Regime DFARS Clause 252.225-7056 Prohibition Regarding Business with the Maduro Regime DFARS Provision 252.225-7059 Prohibition on Certain Procurements from Xinjiang Uyghur Autonomous Region Representation DFARS Clause 252.225-7060 Prohibition on Certain Procurements from Xinjiang Uyghur Autonomous Region DFARS Clause 252.226-7001 Utilization of Indian Organizations, Indian-Owned Economic Enterprises, and Native Hawaiian Small Business Concerns DFARS Clause 252.232-7003 Electronic Submission of Payment Requests and Receiving Report DFARS Clause 252.232-7008 Assignment of Claims (Overseas) DFARS Clause 252.232-7010 Levies on Contract Payments DFARS Clause 252.233-7001 Choice of Law (Overseas) DFARS Clause 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel DFARS Clause 252.242-7006 Accounting System Administration DFARS Clause 252.243-7003 Requests for Equitable Adjustment DFARS Clause 252.244-7000 Subcontracts for Commercial Products or Commercial Services DFARS Clause 252.245-7003 Contractor Property Management System Administration DFARS Clause 252.245-7005 Management and Reporting of Government Property DFARS Clause 252.247-7023 Transportation of Supplies by Sea

CLAUSES AND PROVISIONS FULL TEXT

FAR PROVISION 52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Fixed Price with Time and Material Line Items Indefinite Delivery Indefinite Quantity contract resulting from this solicitation.

(End of provision)

FAR CLAUSE 52.216-18 ORDERING (AUG 2020)

(a)Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from 20 May 2025 through 20 November 2025.

(b)All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c)A delivery order or task order is considered "issued" when—

(1)If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail;

(2)If sent by fax, the Government transmits the order to the Contractor's fax number; or

(3)If sent electronically, the Government either—

(i)Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or

(ii)Distributes the delivery order or task order via email to the Contractor's email address.

(d)Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.

(End of clause)

FAR CLAUSE 52.216-19 ORDERING LIMITATIONS (OCT 1995)

(a)Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than €1.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b)Maximum order. The Contractor is not obligated to honor-

(1)Any order for a single item in excess of TBD;

(2)Any order for a combination of items in excess of TBD; or

(3)A series of orders from the same ordering office within 7 days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c)If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph

(b) of this section.

(d)Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 7 days after issuance, with written notice stating the Contractor’s intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of clause)

FAR CLAUSE 52.216-22 INDEFINITE QUANTITY (OCT 1995)

(a)This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b)Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum."

(c)Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d)Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor’s and Government’s rights and obligations with respect to that order to the same extent as if the order were completed during the contract’s effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after 20 November 2025(Estimated).

(End of clause)

FAR CLAUSE 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 15 calendar days before the contract expires.

(End of Clause)

FAR PROVISION 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far/part-52 https://www.acquisition.gov/dfars/part-252-solicitation-provisions-and-contract-clauses

(End of Provision)

FAR CLAUSE 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far/part-52 https://www.acquisition.gov/dfars/part-252-solicitation-provisions-and-contract-clauses

(End of Clause)

FAR PROVISION 52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (NOV 2020)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any Defense Federal Acquisition Regulation Supplement (48 CFR Chapter

2) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of Provision)

FAR CLAUSE 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

(a)The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b)The use in this solicitation or contract of any Defense Federal Acquisition Regulation Supplement (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of Clause)

DFARS CLAUSE 252.229-7001 TAX RELIEF ALTERNATE I (APR 2020)

https://www.acquisition.gov/far/part-52 https://www.acquisition.gov/dfars/part-252-solicitation-provisions-and-contract-clauses https://www.acquisition.gov/far/part-52 https://www.acquisition.gov/dfars/part-252-solicitation-provisions-and-contract-clauses

(a) Prices set forth in this contract are exclusive of all taxes and duties from which the United States Government is exempt by virtue of tax agreements between the United States Government and the Contractor’s government. The following taxes or duties have been excluded from the contract price:

NAME OF TAX: [Offeror insert]

RATE (PERCENTAGE): [Offeror insert]

(b) Invoices submitted in accordance with the terms and conditions of this contract shall be exclusive of all taxes or duties for which relief is available. The Contractor’s invoice shall list separately the gross price, amount of tax deducted, and net price charged.

(c) When items manufactured to United States Government specifications are being acquired, the Contractor shall identify the materials or components intended to be imported in order to ensure that relief from import duties is obtained. If the Contractor intends to use imported products from inventories on hand, the price of which includes a factor for import duties, the Contractor shall ensure the United States Government’s exemption from these taxes. The Contractor may obtain a refund of the import duties from its government or request the duty-free import of an amount of supplies or components corresponding to that used from inventory for this contract.

(d) Tax relief will be claimed in Germany pursuant to the provisions of the Agreement Between the United States of America and Germany Concerning Tax Relief to be Accorded by Germany to United States Expenditures in the Interest of Common Defense. The Contractor shall use Abwicklungsschein fuer abgabenbeguenstigte Lieferungen/Leistungen nach dem Offshore Steuerabkommen (Performance Certificate for Tax-Free Deliveries/Performance according to the Offshore Tax Relief Agreement) or other documentary evidence acceptable to the German tax authorities. All purchases made and paid for on a tax-free basis during a 30-day period may be accumulated, totaled, and reported as tax-free.

(End of clause)

DFARS CLAUSE 252.232-7006 WIDE AREA WORKFLOW INSTRUCTIONS(JAN 2023)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF.

Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

N/A

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

WAWF Combo

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC HQ0866 Issue by DoDAAC HQC010 Admin DoDAAC HQC010 Inspect by DoDAAC HQCE00 Ship to Code N/A Ship from Code N/A Mark for Code N/A Service Approver HQCE00 Service Acceptor HQCE00 Accept at other DoDAAC N/A LPO DoDAAC N/A DCAA Auditor DoDAAC N/A Other DoDAACs N/A

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

Nicholas Ruppert Contract Specialist Nicholas.Ruppert@deca.mil

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause) mailto:Nicholas.Ruppert@deca.mil

ATTACHMENTS

Attachment A Performance Work Statement Attachment 1 Listing of locations covered by this solicitation/contract Attachment 2 Current Inventory of items covered by this solicitation/contract Attachment 3 List of items that may require repair Attachment 4 Temperature standards

Exhibits Exhibits A and B Pricing Sheet