Preventive Maintenance Service for Photovoltaic System

The U.S. Embassy in Mexico City seeks preventive maintenance services for a photovoltaic system at two facility buildings, with proposals due July 10, 2026, and questions due June 30. There is no set-aside; all responsible sources may compete. Award will be made to the lowest-priced, acceptable, responsible offeror based on initial proposals without discussion, though discussions may be held with companies in the competitive range if necessary.

Place of performance is Mexico City, Mexico. The photovoltaic system comprises 2,623 pieces of equipment including solar panels, inverters, controllers, and related components at the New Office Building and Parking facilities. The contractor must provide trained technicians to perform annual preventive maintenance including visual inspections, panel cleaning, DC disconnect servicing, inverter maintenance, and component testing in accordance with IEC 62446-12016 standards. Contractor personnel requiring embassy facility access must be security-cleared with names, biographic data, and police clearances submitted within 30 days of award; no security clearance is required for contractor personnel otherwise. The NAICS code is 221114, Solar Electric Power Generation; the PSC code is 6117, Solar Electric Power Systems.

The contract is firm fixed price with a 12-month base year plus four optional 12-month renewal periods. Contractors must provide proof of relevant experience with at least three comparable photovoltaic maintenance contracts completed within the past five years, possess necessary Mexican and U.S. licenses and permits, provide all tools and materials, maintain an on-site parts inventory, carry liability insurance with minimum coverage of $5,000 per occurrence and $50,000 cumulative, and submit maintenance checklists and reports following each service visit. Offerors must be registered in SAM prior to submission. A non-mandatory site visit is scheduled for June 23, 2026, at 14:00 hours local time. The contracting officer is Morgan L. Osborne (MexicoCityGSOSolicitations@groups.state.gov).