Preventive Maintenance (PM) and Unscheduled Repair for Miscellaneous Food Processing (MFP) equipment for Group 36 (VA Stores)
Closed Solicitation Posted
- Solicitation number
- HQC004-25-Q-E033
- Agency
-
Defense Commissary Agency
Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- Place of performance
- Virginia, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Defense Commissary Agency is seeking qualified contractors to provide preventive maintenance and unscheduled repair services for miscellaneous food processing equipment, including mixers, grinders, meat saws, ovens, and proofers, across nine Virginia commissary locations. The contractor must establish a comprehensive preventive maintenance program with quarterly inspections and checklists to be completed within 15 days of contract award, with initial PM services due within 30 calendar days. All unscheduled maintenance service calls must be responded to within one business day, with repairs completed within seven days of Contracting Officer's Representative approval or parts arrival. The contractor must furnish all labor, supervision, equipment, tools, materials, transportation, and permits at no additional cost to the Government, with personnel required to possess relevant mechanical experience and English proficiency. Offerors must submit technical capability narratives not exceeding five pages and firm-fixed pricing for all contract line items covering the base year plus four option years. The solicitation deadline for proposals is March 19, 2026, with the combined synopsis/solicitation (HQC004-25-Q-E033) issued as a Request for Quotes under FAR Subpart 12.6.
This solicitation is designated as a Total Small Business Set-Aside with a NAICS code of 811310 and a small business size standard of $12.5 million, indicating the contract is restricted to small business concerns. The incumbent contractor is identified as HQC004-23-C-0001, suggesting an ongoing service relationship. The contract will be awarded on a firm-fixed-price basis with a five-year period of performance from April 1, 2026 through March 31, 2031, covering nine Virginia locations: Fort Eustis, Fort Lee, Langley AFB, Little Creek, Norfolk, Oceana, Portsmouth, Fort Belvoir, and Quantico. Preventive maintenance costs will be billed quarterly at a fixed dollar amount per store location with no additional funding for maintenance exceeding the quoted amount, while unscheduled repair costs, including parts, labor, and travel, will be billed monthly at a fixed dollar amount per store location. The contract's order limitations are $19,600 minimum and $41,159 maximum per order, and all work must be performed during Monday through Friday business hours from 8:00 a.m. to 5:00 p.m. local time, excluding federal holidays.
Notice text
COMBINED SYNOPSIS/SOLICITATION
[FAR 5.207(a)(16) Description]
(i)This is a combined synopsis/solicitation for commercial products prepared in accordancewith the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested, and a written solicitation will not be issued.
(ii)Solicitation Number HQC004-25-Q-E033
This solicitation is issued as a Request for Quotes
(iii)This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-06 dated October 1, 2025
(iv)Set-Aside and NAICS Code:
•This solicitation is Small Business Set-Aside
•The applicable NAICS Code is 811310
•The small business size standard is $12.5 M
(v)The Government anticipates awarding a Firm-Fixed Price (FFP) contract for the commercial services listed in the Contract Line-Item Numbers (CLINs). See Attachment 1.
(vi)Description of Requirements:
This requirement is for Preventive Maintenance (PM) and Unscheduled Repair for Miscellaneous Food Processing (MFP) equipment. The MFP equipment consists of mixers and grinders, meat saws, oven, and proofers. The contractor will provide all labor, supervision, equipment, tools, materials, transportation, permits and any other necessary items to keep MFP equipment operational through scheduled preventative maintenance and unscheduled maintenance repairs.
For additional details, see Attachment 2.
(vii)Commissary Locations: Fort Eustis, Fort Lee, Langley AFB, Little Creek, Norfolk, Oceana, Portsmouth, Fort Belvoir and Quantico (VA) commissary stores. See attachment 3 for addresses and current equipment lists.
The anticipated period of performance is from April 1, 2026 to March 31, 2031.
(viii)The provision at 52.212-1 Instructions to Offerors-Commercial Products and CommercialServices, applies to this acquisition. See addenda to the provision provided in Attachment 4.
(ix)Evaluation will be based on Technical Capability, Past Performance and Price. Evaluation will be in accordance with FAR part 12, Acquisition of Commercial Products and Commercial Services.
(x)The provision at 52.212-3, Offeror Representations and Certifications - CommercialProducts and Commercial Services, with Alternate I applies to this acquisition. See attached clause (Attachment 5).
(xi)The clause at 52.212-4, Contract Terms and Conditions-Commercial Products andCommercial Services, applies to this acquisition. Please see addendum in Attachment 6.
(xii)The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services, applies to this acquisition.See Attachment 7 for applicable clauses stated within.
(xiii)Additional Contract Requirements
The following additional contract requirement(s) or terms and conditions apply to this acquisition:
•See Attachment 8 Provisions and Clauses Incorporated byReference
•See Attachment 9 Provisions and Clauses Incorporated in Full Text
•See Attachment 10 Preventative Maintenance Checklists
(xiv)Reserved.
(xv)Submit signed and dated quotes to Tammy Torres at Tammy.Torres@deca.mil or Langston Hines at Langston.Hines@deca.mil on or before:
•Date Quotes Are Due: March 19, 2026
•Time Quotes Are Due: 2:00 PM EST
(xvi) Any questions pertaining to the solicitation must be submitted no later than March 12, 2026 to the persons above.
The following attachments as referenced are provided as part of this solicitation:
Attachment 1 – CLIN Structure and Price Submission Document
Attachment 2 – Performance Work Statement (PWS)
Attachment 3 – Store Delivery Addresses and Equipment Lists
Attachment 4 – Addendum to FAR clause 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services Attachment 5 – FAR clause 52.212-3 Offeror Representations and Certifications - Commercial Products and Commercial Services, with Alternate I
Attachment 6 – Addendum to FAR clause 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services
Attachment 7 – FAR clause 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services
Attachment 8 – Provisions and Clauses Incorporated by Reference
Attachment 9 – Provisions and Clauses Incorporated in Full Text
Attachment 10 - Preventative Maintenance Checklists
Please review each attachment carefully. Incomplete submissions will not be considered.
Files
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