Call for Solutions - DeCA Bavaria Area Commissary Facility Maintenance
Open Special Notice Posted
- Solicitation number
- HQC0102716
- Agency
-
Defense Commissary Agency
Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 238990 All Other Specialty Trade Contractors
- Place of performance
- Grafenwoehr Bavaria 92655 Germany
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Defense Commissary Agency (DeCA) is issuing a Call for Solutions under Commercial Solutions Opening HQCAAA2702 for comprehensive facility and equipment maintenance at its Bavaria commissaries in Grafenwoehr, Hohenfels, and Vilseck, Germany, with Phase 1 solution briefs due November 9, 2026. No set-aside is used.
DeCA seeks a long-term partnership for up to five total years. Vendors propose a Period of Performance reflecting customary commercial lead times, development lifecycles, CAFM system use, and repair benchmarks, but the Government reserves the right to adjust the PoP and may structure the award as a base period with one or more option periods. Required capabilities include preventative, unscheduled, and 24/7/365 emergency maintenance, rapid on-site emergency response, transparent fixed-price quoting and reporting, and full compliance with German/EU statutory requirements and Department of War safety and warranty standards. Vendors with proven commercial FM maintenance expertise in grocery retail settings are the target respondents.
Phase 1 requires a written solution brief, capped at 10 single-sided pages or 20 slides, due by 3:00 PM Central European Time and emailed to Contract Specialist Nicholas Ruppert (Nicholas.Ruppert@deca.mil) or Contracting Officer Daniel Ellis (Daniel.Ellis@deca.mil). Phase 2 presentations occur at Government invitation, and Phase 3 requests Commercial Solution Proposals leading to fixed-price FAR Part 12 contracts. Awards require SAM and PIEE WAWF registration and a Contracting Officer responsibility determination. The Government does not reimburse proposal costs and may award to all, some, or none of the selected solutions. NAICS 238990 and PSC Z1JZ apply.
Notice text
The Defense Commissary Agency (DeCA) is seeking innovative, commercial approaches for commercial Facility and Equipment (FM) maintenance services for the commissaries within the Bavaria (Grafenwoehr, Hohenfels and Vilseck) area. The prospective contractor shall provide a comprehensive preventative, unscheduled, and 24/7/365 emergency maintenance for commercial Facility and Equipment (FM) services to ensure continuous operations and prevent inventory loss. Solutions should demonstrate rapid on-site emergency response capabilities, preventative maintenance compliant with local commercial standards, transparent fixed-price quoting and reporting procedures, and full compliance with applicable host nation (German/EU) statutory requirements and Department of War (DoW) statutory, safety, and warranty standards from firms operating in European Union, compliant with EU and host nation specific regulations and standards as it relates to commercial Facility and Equipment (FM) preventive maintenance and repair. Attached documents contain technical data that will provide assistance in understanding current conditions that the commercial solution will need to meet.
Our objective is to establish a long term partnership with a provider whose technology, service model, and commercial terms align with our commitment to delivering reliable, value driven solutions. DeCA seeks solutions that will provide this support for up to five total years, requesting that solutions propose a Period of Performance (PoP) that reflect customary commercial lead times, development lifecycles, use of CAFM systems, and repair benchmarks for the proposed support. The Government reserves the right to adjust the proposed PoP to align with mission requirements, funding availability, and applicable regulatory limitations, including structuring the award as a base period with one or more option periods at the Government's discretion.
Please download the PDF documents attached to this call for solutions for additional details. The Call for Solutions Letter as five attachments on the PDF itself that contain important information to fully understand the complete nature of the call for solution.
Files
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