PEVI HVAC Replacement
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 140P6425Q0103
- Agency
- Midwest Region National Park Service, Department of the Interior
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- Points of contact
-
- Ellis, Jordan jordan_ellis@nps.gov (330) 468-2500
Notice details come from SAM.gov. Updated .
About this opportunity
The National Park Service, Department of the Interior, is procuring HVAC replacement services for two buildings at Perry's Victory and International Peace Memorial located on South Bass Island in Ottawa County, Ohio. The project involves replacing existing HVAC systems with energy-efficient heat pump systems in a 1954 dorm house (1,500 sq ft) and House 60 built in 1994 (2,121 sq ft), including installation of a 4-ton heat pump system, replacement of 16 electric baseboard heaters, and addition of a 9,000 BTU mini-split system. Offerors must demonstrate technical capability and prior experience, provide specifications for proposed equipment, and submit their SAM Unique Entity ID as part of the qualification requirements. The evaluation will be based on price, technical capability, and prior experience for this firm-fixed price contract. Proposals are due by 12:00 PM ET on August 28, 2025, via email to jordan_ellis@nps.gov, with site visits offered on August 18 and August 21, 2025.
This solicitation (140P6425Q0103) is set aside for Total Small Businesses under NAICS code 238220 with a size standard of $19.0 million. No current incumbents or contractors are identified in the solicitation documents. While specific award values are not disclosed, the contract will be governed by Service Contract Act wage determinations for Ottawa County, Ohio, suggesting labor costs will be a significant component. The performance period is 90 calendar days from contract award, expected to begin around August 2025. Work will be performed at the Perry's Victory and International Peace Memorial facilities on South Bass Island, requiring contractors to coordinate logistics for the island location and complete installation of multiple HVAC components including heat pumps, air handlers, mini-split systems, and electric baseboard heaters across both buildings.
Notice text
3 versions
Update #3 · Latest ·
The purpose of this amendment is to provide answers to contractor questions.
Please remember to acknowledge all amendments by including the SF 30 for each amendment in quote package.
Update #2 ·
The purpose of this amendment is to:
1. Offer a second site visit on Thursday August 21, 2025 at 10:00 AM ET at the same location as the first site visit.
2. Provide additional specifications.
The second organized site visit has been scheduled for:
Thursday August 21, 2025 at 10:00 AM ET
Perry's Victory and International Peace Memorial
House 60
60 Park Avenue
Put-in-Bay, OH 43456
Offerors are highly encouraged to attend the scheduled site visit to inspect the site and to ensure they fully understand the requirements and conditions that may affect the cost of the project, specifications, and performance.
Please remember to acknowledge all amendments by including the SF 30 for each amendment in quote package.
Update #1 ·
(i) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
(ii) The solicitation number is 140P6425Q0103 and is issued as a request for quotation (RFQ).
(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-05.
(iv) This requirement is set-aside for Total Small Businesses. The associated NAICS code is 238220 and the small business size standard is $19.0M.
(v) Please see the attached Price Schedule for a list of line-item number(s) and items, quantities, and units of measure.
(vi) Perry's Victory and International Peace Memorial, a unit of the National Park Service located on South Bass Island in Ottawa County, OH, is seeking HVAC Replacement service in accordance with the attached Statement of Work and other project documents. This will be a firm-fixed price award expected to be awarded to a prime contractor in or around August 2025. Service Contract Act (SCA) Wage Determinations for Ottawa County, OH will apply.
(vii) Period of performance will be 90 days from award. Work will take place at two buildings at Perry's Victory and International Peace Memorial.
(viii & xiii) Please see the attached Combined Synopsis for a complete list of provisions and clauses that apply to this solicitation.
(xv) Offers are due at 12:00 PM ET on Thursday August 28, 2025 via email to jordan_ellis@nps.gov. Please reference the solicitation number in email subject line. Please include the following items with quote package:
1. Price Schedule
2. Specifications of Proposed Items to be Installed
3. Offeror Evidence of Technical Capability & Evidence of Prior Experience
4. Offeror SAM Unique Entity ID
5. Acknowledgement of Solicitation Amendments via SF 30 (if applicable)
An organized site visit has been scheduled for:
Monday August 18, 2025 at 10:00 AM ET
Perry's Victory and International Peace Memorial
House 60
60 Park Avenue
Put-in-Bay, OH 43456
Offerors are highly encouraged to attend the scheduled site visit to inspect the site and to ensure they fully understand the requirements and conditions that may affect the cost of the project, specifications, and performance.
(xvi) Contact Jordan Ellis at jordan_ellis@nps.gov or 440-717-3703 for information regarding this solicitation.
To be considered for award, offerors must be actively registered in the System for Award Management and be considered a small business for the size standard associated with the NAICS code specified in this solicitation.
Attachments
| File | Type | Posted |
|---|---|---|
| Questions___Answers_0002.pdf | ||
| Sol_140P6425Q0103_Amd_0002.pdf | ||
| Sol_140P6425Q0103_Amd_0001.pdf | ||
| Electric_Baseboard_Heat_Specs_0001.pdf | ||
| Air_Cooled_Heat_Pump_Specs_0001.pdf | ||
| Heat_Pump_Air_Handler_Schedule__Specs_0001.pdf | ||
| Mini_Split_Indoor_Unit__Specs_0001.pdf | ||
| Mini_Split_Outdoor_Unit_Specs_0001.pdf | ||
| Suggested_Product_-_Electric_Baseboard_Heater.pdf | ||
| SCA_WD_-_Ottawa_County__OH.pdf | ||
| Price_Schedule.xlsx | XLSX spreadsheet | |
| Statement_of_Work.pdf | ||
| Suggested_Product_-_Mini_Split.pdf | ||
| Combined_Synopsis.pdf | ||
| Suggested_Product_-_Fan_Coil.pdf |
Show all 15
Notice history
| Notice | Type | Posted |
|---|---|---|
| PEVI HVAC Replacement | Award Notice | |
| PEVI HVAC Replacement | Solicitation |
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