Statement_of_Work.pdf

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PERRY’S VICTORY AND INTERNATIONAL

PEACE MEMORIAL

PUT IN BAY, OH

STATEMENT OF WORK

HVAC Replacement

DATED: 14 August 2025

NATIONAL PARK

SERVICE

OHIO MAJOR ACQUISITION BUYING OFFICE

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TABLE OF CONTENTS

Service General Requirements

PART 1 – GENERAL

ITEM 1 – LOCATION AND DESCRIPTION OF WORK

ITEM 2 – EXISTING UTILITIES

ITEM 3 – CONTRACTOR’S USE OF PREMISES

ITEM 4 – EXAMINATION OF THE SITE

ITEM 5 – SUBMITTALS

ITEM 6 – TEMPORARY SERVICES

ITEM 7 – PROJECT CLOSEOUT

DRAWINGS and PHOTOGRAPHS

A. Technical/Product Specifications B. Photos

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SERVICE GENERAL REQUIREMENTS

PART 1 – GENERAL

ITEM 1 – LOCATION AND DESCRIPTION OF WORK

1.1 Background:

The "dorm" house was constructed in the early 1950’s. It is approximately 1,500 square feet. It was used to house the park superintendent until new housing was built in the early 1990’s. Now it is used to house seasonal employees as a dorm setting with four bedrooms and two full bathrooms. The HVAC system is outdated and is in need of replacement. The park is on an island so the only options for heat source are electric and propane.

All the parks' houses are equipped with electric heat systems. House 60 is a single-family house with three bedrooms and two bathrooms. It is approximately 2,121 square feet. It recently housed the park superintendent.

This house has the original HVAC system and is also in need of replacement. It has baseboard heaters for backup to the heat pump system it has now.

1.2 Work Covered by the Contract Documents:

A. Project Location:

The project will take place on South Bass Island in the town of Put in Bay, OH. This is in Ottawa county in the Northwest portion of Ohio in Lake Erie. The address for the dorm is 3 Bayview Ave. and for house 60 is 60 Park Ave.

B. Work consists of:

The dorm house was built in 1954. It is located at 3 Bayview Ave. It has four bedrooms and two full bathrooms. This house is approximately 1,500 square feet. There are two bedrooms and a bathroom on the first level and two bedrooms and a bathroom on the second level. The house is used for employees of the

Page | 4 park, mainly during the summer and occasionally during the winter. It is equipped with a heat pump unit.

The fan is located on the first floor in a closet space. This house does not have electric baseboard heaters.

The house is equipped with a heat pump system. There is a heat pump/condenser outside and an upward fan inside. This existing HVAC unit is to be removed and replaced with a new 4-ton energy efficient unit.

The new upward fan will fit in place with the existing duck work with minimal custom fitting.

House 60 is a three-bedroom, two-bathroom, approximately 2,121 square foot house. Built in 1994, it is a used as a single-family house for rent by the park. This is a two-story house with two bedrooms and a bathroom on the first floor and one bedroom and a bathroom on the second floor. The house is equipped with a heat pump system. This is to be replaced with a 4-ton energy efficient heat pump system. There are approximately 16 baseboard electric heat units throughout the house. They are to be replaced with new baseboard units. To better maintain the climate of the upstairs bedroom, a 9,000 BTU mini split system is to be installed. The previous tenants had to have a window air conditioning unit to maintain the cool air in the room.

All work will be performed under a single contract.

C. Period of performance: Work shall be completed within 90 calendar days after contract award.

1.2 Existing Condition Protections:

A. Preservation of Historical and Archeological Fabric:

1. The Historic and Archeological Data Preservation Act of 1974 provides for the preservation of historical and archeological data that might otherwise be lost as the result of alterations to the terrain caused by a federal or federally licensed activity or program.

2. IF, in connection with operations under this contract, the Contractor, subcontractors, or employees of any of them, discovers, encounters or becomes aware of any possible historical or archeological remains or data, objects or sites of cultural value on the project area, such as historical ruins, graves or grave markers, fossils, or artifacts not specifically noted within the contract, the Contractor shall immediately suspend all operations in the vicinity and continue work in other areas outside a 50-foot radius of discovery and notify the Contracting Officer immediately. When safe to do so, follow up in writing with photographs within two days, giving the location and nature of the findings. No objects of cultural resource value may be removed.

Contracting Officer will contact other entities as required.

3. Where appropriate by reason of discovery, the Contracting Officer may order delays in the time of performance and/or changes in the work. If such delays and/or changes are ordered, the time of performance and contract price shall be adjusted in accordance with Changes clause.

4. The Contractor will be responsible for protecting the cultural resources within and adjacent to the project area from damage. In addition, the Contractor will be liable for all damage to the cultural resources caused by their actions or the actions of their agents or representatives. The Contractor shall immediately notify the Contracting Officer or their representative if any damage occurs to any cultural resource and immediately suspend work in the area in which damage has occurred until authorized to proceed.

5. The Contractor agrees to include this language within all subcontracts.

B. The structure involved in the work of this Contract is a designated historic structure listed in the National Register of Historic Places. Every precaution shall be taken by the Contractor to prevent damage to existing historical materials, structural components of the building and to the

Page | 5 surrounding area. Should any damage be incurred as a result of the Contractor’s operations at the site, it shall be repaired (or the damaged materials replaced in kind) by the Contractor to the satisfaction of the Contracting Officer at no additional expense to the Government.

C. There is no excavation required for this project.

ITEM 2 - EXISTING UTILITIES

2.1 Existing Utilities: Notify Contracting Officer (CO), Contracting Officer’s Representative (COR) and utility companies to coordinate proposed locations, times for excavation and request location services prior to any digging operation.

2.2 Contractor shall be responsible for locating and preventing damage to known utilities. If contractor damage occurs, alert CO and COR as soon as safely possible, and repair utility at no additional expense to the Government.

If damage occurs to an unknown utility, contact CO and COR as soon as safely possible.

2.3 Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Government or others unless permitted under the following conditions and then only after arranging to provide temporary utility services according to requirements indicated below:

A. Notify CO and COR not less than two business days in advance of proposed utility interruptions.

B. Hours for Utility Shutdowns: Shutdowns shall not exceed 2 to 3 hours. Temporary provisions will be needed by the Contractor for periods longer than stated allowance or if required for critical systems as determined by COR.

ITEM 3 - CONTRACTOR’S USE OF PREMISES

3.1 Conduct of Operations: At all times the contractor shall conduct operations in conformance with the rules and regulations promulgated by the Secretary of the Interior for the National Park Service, and applicable park rules and regulations prescribed by the Park Superintendent. Superintendent's Compendium – Perry’s Victory and International Peace Memorial (U.S. National Park Service) (nps.gov)

A. Contactor shall provide the Contracting Officer and COR with methods of communications including land and/or cell phone numbers (note some areas of work have limited service coverage), email, and in case of emergency 24-hour contact options for duration of time operations.

B. No signs or advertisements (except those specified herein and as required for safety) shall be displayed on the site or within the park unless approved by the Contracting Officer.

C. Smoking is not permitted within any Federal building or within 25 feet of entrances, operable windows, or outdoor air intakes.

D. Public Use of Site: Contractor shall at all times conduct operations to ensure the least inconvenience to the public. There is a ferry that services the island from late March to mid-December. The houses may be occupied at the time work is being done.

3.2 On-site work hours: Work shall be generally performed during normal business working hours of 8 a.m. to

4:30 p.m., Monday through Friday, except when otherwise indicated.

https://www.nps.gov/pevi/learn/management/superintendents-compendium.htm https://www.nps.gov/pevi/learn/management/superintendents-compendium.htm

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A. Work on Saturdays, Sundays, Federal holidays, early morning, or at night may not be performed without prior consent from the CO and COR. Submit requests for work outside of the stated normal business hours to the CO and COR for approval at least 48 hours in advance of the work.

The following Federal holidays are observed by the National Park Service:

New Year Day Martin Luther King, Jr’s Birthday Washington’s Birthday Memorial Day Juneteenth National Independence Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

B. Note: Any of the above holidays falling on a Saturday will be observed on the preceding Friday; holidays falling on Sunday will be observed on the following Monday. The specific day that each holiday is recognized for each year can be found at the following site: Federal Holidays (opm.gov).

3.3 Contractor Use of Site:

A. General: Contractor shall have limited use of the site. Limit use of premises to area of service provided as shown on site plan. Do not disturb portions of Project site beyond areas in which the Work is indicated.

B. Driveways and Entrances: Keep driveways, access roads, and entrances serving premises clear and available to Government, Government's employees, and emergency vehicles at all times. Do not use these areas for parking or storage of materials. Schedule deliveries to minimize use of driveways and entrances.

C. The staging area for project is the parking spaces in front of the dorm house and the driveway for house 60 (see photos at end of document). Contractor shall provide appropriate matts for equipment on turf areas to reduce soil compaction. Contractor shall remediate soil compaction as directed to do so by the

CO/COR.

D. Utilities

1. General: Cost or use charges for temporary facilities shall be included in the contract sum as required.

2. Water Service: Water from existing water system is available for use without metering and without payment of use charges. Provide connections and extensions of services as required for operations without any additional permit costs. Use resources wisely and minimize waste of water.

3. Electric Power Service: Electric power from existing system is available for use without metering and without payment of use charges. Provide connections and extensions of services as required for operations without any additional permit costs. Power may or may not meet your power tool requirements, provide generators if questionable. Use power in a resourceful manner and avoid excess power waste.

4. Toilets: Contractor shall be able to use the existing park restroom facilities. The restroom facilities shall be kept in immaculate condition. At the discretion of Park personnel and/or COR; contractor may lose the use of the restroom facilities if they are not kept clean and orderly. Restroom use will https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/#url=2022

Page | 7 be a “one strike and you’re out” policy. If restroom privileges are revoked, Contractor will be required to provide a toilet for contracting personnel, sufficiently lighted and ventilated toilet facilities in weatherproof, sight proof, handicap accessible (if required), sturdy enclosures with privacy locks. Coordinate with COR for approved location.

E. Security and Protection facilities:

1. Environmental Protection: Provide protection, operate temporary facilities, and conduct work in ways and by methods that comply with state and federal environmental regulations and that minimize possible air, waterway, and subsoil contamination or pollution or other undesirable effects.

2. Cleaning of Equipment: The Contractor shall ensure that prior to moving on to the Project Area, all equipment is free of soil, seeds, vegetative matter, or other debris that could contain or hold seeds. Ensure that all equipment has been pressure washed and is free of exotic species prior to start-up of operations and moving of equipment to Project Area. Equipment shall be considered free of soil, seeds, and other debris when a visual inspection does not disclose such material.

Disassembly of equipment components or specialized inspection tools are not required.

3. Pest Control: Follow best practices to minimize attraction and harboring of rodents, roaches, and other pests and to perform extermination and control procedures at regular intervals so Project will be free of pests and their residues at project completion. Perform control operations lawfully, using environmentally safe materials.

3.4 Storage - Staging Areas:

A. Confine Storage of materials and equipment to the project staging area noted on the plans/aerial.

Specific storage units shall be provided by the contractor and exact location within staging area shown in photos below. All storage units provided by the contractor shall be in a clean and acceptable condition to the COR. Security of the materials and equipment on site is the Contractor’s responsibility.

3.5 Hauling Restrictions:

A. Contractor shall verify and be responsible for the path accessing the site and obtaining/maintaining all local, state and federal permits/licenses associated with hauling/road requirements and dumping of materials associated with the project.

3.6 Waste Removal, Recycling, and General Housekeeping:

A. Keep project neat, orderly, and in a safe condition at all times.

1. Contractor is responsible for providing dumpsters for waste and recycling and for removing all waste created by the project. Contractor shall recycle to the highest degree possible and empty dumpsters as necessary to avoid debris on site. Coordinate with COR for approved dumpster locations prior to commencing work.

2. Dispose of waste materials and recycling legally outside the park. The contractor shall not use park dumpsters.

3. Address Recycling: Government goal is to salvage and recycle as much nonhazardous waste as possible. Use sustainable methods to extent possible during this project, recycling material as is probable with local means. Maintain accurate documentary records for submittal of all recycled materials used including fly ash and slag cement.

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4. For all waste and recycling removals offsite, contractors shall provide estimates and/or tickets to quantify material weights and report back to the park, submit to COR for review and record filing.

3.7 Occupancy Requirements for Buildings:

A. Existing Buildings:

1. Full Government Occupancy: Government will occupy buildings during the entire contract period.

Cooperate with Government during operations to minimize conflicts and facilitate Government usage. Perform the work so as not to interfere with Government's day-to-day operations. Maintain existing exits, unless otherwise indicated. Contractor will maintain access to existing walkways, corridors, and other adjacent occupied or used facilities. Do not close or obstruct walkways, corridors, or other occupied or used facilities without written permission from the CO or COR.

Contractor will maintain existing building in a weather tight condition throughout contract period.

Repair damage caused by operations. Protect building and its occupants during contract period.

3.8 Photo Documentation:

A. Contractor must provide existing condition, progress, and completion photos. All photos shall be in focus, show maximum range of depth of field general photo and then close up detail photo as needed.

Shall be in JPEG digital form and submitted preferably electronically by email or optional via CD-R Archival Gold or DVD-R Archival Gold media with printed labels and 8 mega pixels minimum within 7 days from time of taken or as approved by COR.

B. Existing Condition Images:

1. Before starting work, take color, dated, digital images of project site and adjacent property/roads/etc. that may be impacted by work activity/traffic. Include existing items to remain or be salvaged from different vantage points and with context for location identification.

C. Progress Images:

1. Document all sub-surface work/ trenches etc. prior to backfill with photos covering enough overall field view to show location and then zoom in for details. Locations and dimensions shall also be noted on as-built drawing set.

2. Maintain organized index for photos with date, description, etc.

3. Additional images as needed when questions or emergency situations occur. Submit within 24 hours.

D. Completion Images:

1. Document all completed work within scope of work.

2. Maintain organized index for photos with date, description, etc.

3. Additional images as needed when questions or emergency situations occur. Submit within 24 hours.

3.9 Fire and Life Safety:

A. At a minimum, conduct one weekly 15 minute "toolbox" safety meetings. These meetings shall be conducted by a foreman or supervisor and attended by all personnel at the worksite. Topics need to coincide with work scheduled for the following week. Document and submit meeting minutes to the CO and COR within one day after the meeting and document the meetings on the daily reports.

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B. Comply with the requirements of NFPA 241 (Standard for Safeguarding Construction, Alteration, and

Demolition Operations). Take all necessary precautions to prevent fire during work. Provide adequate ventilation during use of volatile or noxious substances.

C. Store and handle hazardous materials in accordance with manufacturers and OSHA 29CFR1926 Subpart D requirements 1926 | Occupational Safety and Health Administration (osha.gov). Maintain readily available, on site, MSDS/Safety Data Sheets (SDS) for each chemical.

1. Immediately report all spills of hazardous materials to the CO, COR, and park.

2. Maintain a spill emergency response kit.

3. Train employees how to respond to a spill and use an emergency response kit.

3.10 Noise and Acoustics Management

A. Contractor shall not have personal radios or other media sources and they shall not be broadcast within NPS property.

B. Noise Control: Perform operations to minimize noise. Perform noise-producing work in less sensitive hours of the day or week as directed by the Contracting Officer or COR.

C. Repetitive and/or intermittent, high-level noise: Permitted only during daytime.

ITEM 4 - EXAMINATION OF THE SITE

4.1 All interested contractors are urged to visit the job site and examine existing conditions before submitting quotes. Contractors will be expected to complete the work as quoted.

ITEM 5 – SUBMITTALS

5.1 General Submittal Procedures:

A. General: Prepare and submit submittals for approved equipment as specified

1. All submittals shall be transmitted via electronic email to COR.

5.2 Shop Drawings, Product Data, and Samples:

A. Product Data: Provide component and specification data sheets, anchorage requirements and any other product specific data.

1. Product/material specifications are required to be submitted with Contractor’s quote by the close date set forth for this request for quote (RFQ) – please see below product/material specifications.

B. For submittals specified above, forward submittals to Contracting Officer Representative at least 15 days before need for approval (depends on length of project).

C. After approving submittals, Contracting Officer Representative will return one copy to the Contractor. If submittals are not approved, Contracting Officer will return all copies to Contractor with reasons for rejection. Resubmit, identifying changes. Any work done before approval shall be at Contractor's own risk.

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5.3 Approved Equals: If an item in this solicitation is identified as “brand name or equal” or lists more than one manufacturer, the description of the proposed item must reflect the characteristics and level of quality that will satisfy the Government’s needs as demonstrated by the salient physical, functional, or performance characteristics that “equal” products must meet and/or exceed that as specified in the solicitation or relevant specification.

A. For each item proposed as an “approved equal,” submit supporting data, including:

1. Drawings and samples as appropriate.

2. Comparison of the characteristics of the proposed item with that specified and with the salient characteristics provided.

3. Changes required in other elements of the work because of the substitution.

4. Name, address, and telephone number of vendor.

5. Manufacturer’s literature regarding installation, operation, and maintenance, including schematics for electrical and hydraulic systems, lubrication requirements, and parts lists. Describe availability of maintenance service, and state source of replacement materials.

B. A request for approval constitutes a representation that Contractor:

1. Has investigated the proposed item and determined that it is equal or superior in all respects to that specified.

2. Will provide the same warranties for the proposed item as for the item specified.

3. Has determined that the proposed item is compatible with interfacing items.

4. Will coordinate the installation of an approved item and make all changes required in other elements of the work because of the substitution.

5. Waives all claims for additional expenses that may be incurred as a result of the substitution.

C. Approved Equals will be evaluated and approved/disapproved during the submittal process.

ITEM 6 – TEMPORARY SERVICES

6.1 It is the Contractor’s responsibility to provide temporary services, equipment, tools, and skilled labor as required for the chosen means and methods to perform the work in accomplishing this Contract.

ITEM 7 - PROJECT CLOSEOUT

7.1 Cleaning: Remove all tools, equipment, surplus materials, and rubbish. At time of final inspection, project shall be thoroughly clean and ready for intended use.

7.2 Completion: When project is complete, contractor shall request in writing or verbally onsite a final inspection.

Upon receipt of this request, the Contracting Officer Representative will proceed with inspection within 5 days of receipt of request or will advise the contractor of items that prevent the project from being designated as complete.

A. Areas rejected by the Contracting Officer Representative shall be made good at the expense of the contractor.

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B. If following final inspection, the work is determined to be not complete; the Contracting Officer Representative will notify contractor in writing. The Contracting Officer Representative will prepare a list of deficiencies to be corrected. The Contractor shall complete the work described on the list of deficiencies within 10 calendar days. After completing work, the contractor shall request a new final inspection.

C. After all deficiencies have been corrected, project work will be fully accepted.

7.3 Warranty Requirements:

A. A one-year warranty is required on all contractor and sub-contractor labor and workmanship, which does not include the individual manufacturer’s parts or product implied warranties. The contractor will also support manufacturer warrantied items and repair work during this period.

B. Manufacturer’s product warranty will apply to all other parts, fixtures, and products as applicable.

Provide all manufacturer’s product warranty information of products installed. All contact information, extent of coverage and conditions shall be clearly noted as well as date of overall final acceptance.

Information shall include operation and maintenance manuals for each warranted product.

C. All material will be applied in accordance with manufacturer’s instructions.

END OF SECTION

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Suggested Products Specifications:

All product/material specifications are subject to FAR Clause 52.211-6 Brand Name or Equal.

Suggested products are listed below. Regardless of if contractor intends to provide the suggested products “or equal” products, contractor must:

• Clearly identify the product(s) by brand name, if any, and make or model number.

• Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer.

• Clearly describe any modifications the offeror plans to make in a product to make it conform to solicitation requirements. Mark any descriptive material to clearly show the modifications.

All products must use manufacturer’s instructions and recommendations for product installation.

Description Suggested Product(s) Quantity

4-ton Energy Efficient Heat Pump System

Carrier FV4C Performance Series Fan Coil Sizes 002 Thru 006 (to fit space)

9,000 BTU Mini-Split System

Bosch Climate 5000 Max Performance Single Zone 9000- BTU 25 SEER Ductless Mini Split Air Conditioner and Heater (to fit space)

Baseboard Units QMark MEP 2500 Series Electric Baseboard Heater (to fit space)

Other Applicable Standards: Contractor must be a certified installer and possess all applicable certifications to perform the work outlined in this SOW. All pertinent installation services shall comply with the policies and standards of the governing bodies and applicable regulations which include but are not limited to:

a. State and local codes [latest editions]

b. Uniform Building Code [ICBO, latest edition]

c. Occupational Safety and Health Act [OSHA, latest edition]

d. Manufacturers Specifications and recommendations.

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Photos

Parking/Staging for House 60

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Parking/Staging for Dorm House

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Dorm House Condenser & Furnace

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House 60 Condenser & Furnace

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