Peach Springs Health Center - Propane Services

The Indian Health Service seeks propane supply services for the Peach Springs Health Center in Peach Springs, Arizona, with quotations due June 22 at 1:00 p.m. ET. This procurement is set aside for Total Small Business and is structured as a Request for Quotation (RFQ) for commercial items using Simplified Acquisition Procedures.

Place of performance includes three locations: the Main Clinic (943 Hualapai Way) and two Government Quarters facilities (940 and 938 Hualapai Way). The contractor must furnish all labor, transportation, equipment, inventory management, and delivery services to maintain uninterrupted propane supply. Tank configuration consists of two 1,000-gallon tanks and one 500-gallon tank at the Main Clinic, and two 499-gallon tanks at Government Quarters, with estimated annual propane consumption of approximately 5,500 gallons. Delivery is limited to 8:00 a.m. to 5:00 p.m. on weekdays.

The contract runs for a five-year period (July 18, 2026, through July 17, 2031) with a base period plus four option years. All Government-owned tanks remain the contractor's responsibility for propane supply only; the contractor has no responsibility for tank leasing, maintenance, or replacement. Pricing must be firm fixed price per gallon with no economic price adjustment provisions. The contractor may install remote tank monitoring devices if desired.

Performance requirements specify zero instances of service interruption or stock-outs due to contractor action or inaction, with the Government exercising outcome-based oversight. The NAICS code is 424710, Liquefied Petroleum Gas Merchant Wholesalers; PSC code is 6830, Gases: Compressed and Liquefied. Evaluation criteria are technical capability, price, and past performance. All quotations must include past performance data from similar projects completed within the past three years, equipment list, and key personnel qualifications. Offerors must maintain current SAM registration and submit written quotations via email; oral offers will not be accepted. Quotations must remain valid for 90 calendar days from receipt. Questions are due June 22 at 11:00 a.m. ET to Contract Specialist Minkyu Kim at Minkyu.Kim@ihs.gov.