IHSSS11132026_HVAC/Refrigeration Parts, Equipment & Refrigerant

Indian Health Service is seeking to identify capable Indian Small Business Economic Enterprises (ISBEEs) for HVAC/refrigeration parts, equipment, and refrigerant under a Buy Indian set-aside, with responses due November 20, 2026 at 1:00 PM CST. This is a sources sought notice, not a solicitation for proposals, proposal abstracts, or quotations. IHS is applying Buy Indian Act negotiation authority (25 U.S.C. 47) to give preference to Indian Economic Enterprises whenever authorized and practicable, and it highly encourages ISBEEs and other small businesses to respond.

Performance is at three Oklahoma facilities: Lawton Indian Hospital (Lawton), Anadarko Indian Health Center (Anadarko), and Carnegie Indian Health Center (Carnegie). The anticipated requirement is a Blanket Purchase Agreement covering representative categories: heat exchangers and furnace components, motors and fan controls, compressors and electrical controls, condensing units and evaporator coils, packaged HVAC/R equipment, commercial refrigeration for dietary walk-in coolers and freezers, refrigerants (R-410A, R-404A, and low-GWP successors), and related consumables and freight. The contractor must be an established HVAC/R distributor that sources OEM and equivalent parts, maintains inventory, and provides technical support for commercial refrigeration as well as comfort cooling. It must also supply EPA Section 608 refrigerant sales and certification documentation. Stated performance standards include written quotes within two business days (same or next day for emergencies), 95% on-time delivery, 98% order accuracy, 100% price conformance to established price lists plus actual freight, and 100% active SAM.gov registration.

Responses require a capability statement of no more than 5 pages, which the source says must directly demonstrate experience and ability, plus the completed Buy Indian Act Indian Economic Enterprise Representation Form. Generic capability statements are insufficient. Submissions go by email to Contract Specialist Mary Ann Yocham at maryann.yocham@ihs.gov and must include SAM registration status, UEI, CAGE Code, Tax ID, socioeconomic status, and GSA Schedule number if applicable. The procurement is classified under NAICS 333415 (1,250-employee size standard) and PSC 4130.