Janitorial Services for the American Embassy in Quito, Ecuador.
Closed Solicitation Posted
- Solicitation number
- 19EC7526R0001
- Agency
-
US Embassy Quito
US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561720 Janitorial Services
- PSC
- S201 Housekeeping- Custodial Janitorial
- Place of performance
- Pichincha Ecuador
- Points of contact
-
- Matthew Madden quitocontracts@state.gov +5959323985000
- Matthew Madden quitoprocurement@state.gov +59323985231
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State US Embassy Quito seeks janitorial services for the American Embassy facility in Quito, Ecuador, with proposals due June 25, 2026 at 4:00 pm Quito time and questions due May 13, 2026 at 4:00 pm. This procurement is set aside for Women-Owned Small Businesses (WOSB).
Place of performance is Pichincha, Ecuador, covering approximately 31,763 square meters across the Chancery building, GSO Annex, Warehouse, CAC buildings, Utility building, and exterior compound areas, plus 7,405 square meters of roof areas. The contractor must furnish all labor, materials, equipment, and supplies to perform daily cleaning of floors, furniture, and restrooms; monthly deep cleaning of kitchenettes and cafeteria; quarterly and semi-annual specialized cleaning including window blind washing, light fixture cleaning, floor waxing, and carpet shampooing; and annual window and exterior cleaning.
The contractor must maintain a minimum workforce of 16 employees including one full-time supervisor working eight hours per day. Personnel must obtain RSO security clearance before work begins; polygraph tests are not required. The contractor must comply with CDC, OSHA, and U.S. Army Corps of Engineers Safety Manual EM 385-1-1 for high-risk activities, provide EPA-compliant and green-certified cleaning products, and maintain general liability insurance of at least $2,000 per occurrence and $500,000 cumulative, plus Defense Base Act workers' compensation coverage. Non-U.S. firms are subject to a 2% excise tax deduction per the James Zadroga Act.
The contract is firm fixed-price with no annual price adjustments. The base year covers 12 months, followed by four one-year option periods and an optional six-month extension. Pricing includes Value Added Tax at 15% billed separately, with payment in U.S. dollars. A pre-proposal conference was held May 6, 2026. The NAICS code is 561720, Janitorial Services; PSC is S201, Housekeeping–Custodial Janitorial.
Notice text
5 versions
Update #5 · Latest ·
Enclosed is a Request for Proposal (RFP) for Janitorial Services for the American Embassy in Quito, Ecuador. If you would like to submit your proposal, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract to the responsible company submitting a technically acceptable offer at the lowest price. We intend to award a contract based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a pre-proposal conference at the site, The pre-proposal conference will be held on May 6, 2026, at 10:00 am, at the Quito Embassy, located at Avigiras E12-170 y Av. Eloy Alfaro. Prospective offerors should contact QuitoContracts@state.gov by April 29, 2026, at 11:00 amfor additional information or to arrange entry to the building.
Send questions to QuitoContracts@state.gov no later than May 13, 2026 at 4:00 p.m. No questions submitted after this time will receive a formal response.
Proposals are due by June 25, 2026, at 04:00 pm Quito time. No proposals will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your proposal must be submitted electronically to QuitoContracts@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 25MB. If the file size should exceed 25MB, the submission must be made in separate files and attached to separate emails with less than 25MB each. Please submit technical proposal and pricing, separately to QuitoContracts@state.gov. Failure to that may deem the offeror’s proposal to be considered non-responsive and no further consideration will be given.
In order for a proposal to be considered, you must also complete and submit the following:
1. SF-1449
2. Section I, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
5. Proof of SAM Registration
Notwithstanding FAR 4.203-1(b)(5)(ii), the Contracting Officer has determined that it is in the best interest of the U.S. Government that offerors be registered in the SAM (System for Award Management) database at https://www.sam.gov and have an active SAM account at the time of submitting a proposal. Failure to be registered at time of proposal submission shall deem the offeror’s proposal to be considered non-responsive to the solicitation instructions and no further consideration will be given. Therefore, qualified offerors are highly encouraged to register immediately if interested in submitting a response to this contracting opportunity.
Update #4 ·
Enclosed is a Request for Proposal (RFP) for Janitorial Services for the American Embassy in Quito, Ecuador. If you would like to submit your proposal, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract to the responsible company submitting a technically acceptable offer at the lowest price. We intend to award a contract based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a pre-proposal conference at the site, The pre-proposal conference will be held on May 6, 2026, at 10:00 am, at the Quito Embassy, located at Avigiras E12-170 y Av. Eloy Alfaro. Prospective offerors should contact QuitoContracts@state.gov by April 29, 2026, at 11:00 amfor additional information or to arrange entry to the building.
Send questions to QuitoContracts@state.gov no later than May 13, 2026 at 4:00 p.m. No questions submitted after this time will receive a formal response.
Proposals are due by June 18, 2026, at 04:00 pm Quito time. No proposals will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your proposal must be submitted electronically to QuitoContracts@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 25MB. If the file size should exceed 25MB, the submission must be made in separate files and attached to separate emails with less than 25MB each. Please submit technical proposal and pricing, separately to QuitoContracts@state.gov. Failure to that may deem the offeror’s proposal to be considered non-responsive and no further consideration will be given.
In order for a proposal to be considered, you must also complete and submit the following:
1. SF-1449
2. Section I, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
5. Proof of SAM Registration
Notwithstanding FAR 4.203-1(b)(5)(ii), the Contracting Officer has determined that it is in the best interest of the U.S. Government that offerors be registered in the SAM (System for Award Management) database at https://www.sam.gov and have an active SAM account at the time of submitting a proposal. Failure to be registered at time of proposal submission shall deem the offeror’s proposal to be considered non-responsive to the solicitation instructions and no further consideration will be given. Therefore, qualified offerors are highly encouraged to register immediately if interested in submitting a response to this contracting opportunity.
Update #3 ·
Enclosed is a Request for Proposal (RFP) for Janitorial Services for the American Embassy in Quito, Ecuador. If you would like to submit your proposal, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract to the responsible company submitting a technically acceptable offer at the lowest price. We intend to award a contract based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a pre-proposal conference at the site, The pre-proposal conference will be held on May 6, 2026, at 10:00 am, at the Quito Embassy, located at Avigiras E12-170 y Av. Eloy Alfaro. Prospective offerors should contact QuitoContracts@state.gov by April 29, 2026, at 11:00 amfor additional information or to arrange entry to the building.
Send questions to QuitoContracts@state.gov no later than May 13, 2026 at 4:00 p.m. No questions submitted after this time will receive a formal response.
Proposals are due by June 5, 2026, at 04:00 pm Quito time. No proposals will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your proposal must be submitted electronically to QuitoContracts@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 25MB. If the file size should exceed 25MB, the submission must be made in separate files and attached to separate emails with less than 25MB each. Please submit technical proposal and pricing, separately to QuitoContracts@state.gov. Failure to that may deem the offeror’s proposal to be considered non-responsive and no further consideration will be given.
In order for a proposal to be considered, you must also complete and submit the following:
1. SF-1449
2. Section I, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
5. Proof of SAM Registration
Notwithstanding FAR 4.203-1(b)(5)(ii), the Contracting Officer has determined that it is in the best interest of the U.S. Government that offerors be registered in the SAM (System for Award Management) database at https://www.sam.gov and have an active SAM account at the time of submitting a proposal. Failure to be registered at time of proposal submission shall deem the offeror’s proposal to be considered non-responsive to the solicitation instructions and no further consideration will be given. Therefore, qualified offerors are highly encouraged to register immediately if interested in submitting a response to this contracting opportunity.
Update #2 ·
Enclosed is a Request for Proposal (RFP) for Janitorial Services for the American Embassy in Quito, Ecuador. If you would like to submit your proposal, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract to the responsible company submitting a technically acceptable offer at the lowest price. We intend to award a contract based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a pre-proposal conference at the site, The pre-proposal conference will be held on May 6, 2026, at 10:00 am, at the Quito Embassy, located at Avigiras E12-170 y Av. Eloy Alfaro. Prospective offerors should contact QuitoContracts@state.gov by April 29, 2026, at 11:00 amfor additional information or to arrange entry to the building.
Proposals are due by May 22, 2026, at 04:00 pm Quito time. No proposals will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your proposal must be submitted electronically to QuitoContracts@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 25MB. If the file size should exceed 25MB, the submission must be made in separate files and attached to separate emails with less than 25MB each. Please submit technical proposal and pricing, separately to QuitoContracts@state.gov. Failure to that may deem the offeror’s proposal to be considered non-responsive and no further consideration will be given.
In order for a proposal to be considered, you must also complete and submit the following:
1. SF-1449
2. Section I, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
5. Proof of SAM Registration
Notwithstanding FAR 4.203-1(b)(5)(ii), the Contracting Officer has determined that it is in the best interest of the U.S. Government that offerors be registered in the SAM (System for Award Management) database at https://www.sam.gov and have an active SAM account at the time of submitting a proposal. Failure to be registered at time of proposal submission shall deem the offeror’s proposal to be considered non-responsive to the solicitation instructions and no further consideration will be given. Therefore, qualified offerors are highly encouraged to register immediately if interested in submitting a response to this contracting opportunity.
Update #1 ·
Enclosed is a Request for Proposal (RFP) for Janitorial Services for the American Embassy in Quito, Ecuador. If you would like to submit your proposal, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract to the responsible company submitting a technically acceptable offer at the lowest price. We intend to award a contract based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a pre-proposal conference at the site, The pre-proposal conference will be held on May 6, 2026, at 10:00 am, at the Quito Embassy, located at Avigiras E12-170 y Av. Eloy Alfaro. Prospective offerors should contact QuitoProcurement@state.gov by April 29, 2026, at 11:00 amfor additional information or to arrange entry to the building.
Proposals are due by May 22, 2026, at 04:00 pm Quito time. No proposals will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your proposal must be submitted electronically to QuitoContracts@state.gov It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 25MB. If the file size should exceed 25MB, the submission must be made in separate files and attached to separate emails with less than 25MB each.
Separate files with the technical proposal and price proposal must be sent
In order for a proposal to be considered, you must also complete and submit the following:
1. SF-1449
2. Section I, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
5. Proof of SAM Registration
Notwithstanding FAR 4.203-1(b)(5)(ii), the Contracting Officer has determined that it is in the best interest of the U.S. Government that offerors be registered in the SAM (System for Award Management) database at https://www.sam.gov and have an active SAM account at the time of submitting a proposal. Failure to be registered at time of proposal submission shall deem the offeror’s proposal to be considered non-responsive to the solicitation instructions and no further consideration will be given. Therefore, qualified offerors are highly encouraged to register immediately if interested in submitting a response to this contracting opportunity.
Files
Show all 11
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| Janitorial Services for the American Embassy in Quito, Ecuador. | Pre-Solicitation |
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