AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

PAGE OF PAGES

1 14

2. AMENDMENT/MODIFICATION NO.

A003

3. EFFECTIVE DATE

June 9, 2026

4. REQUISITION/PURCHASE REQ. NO.

PR15945273

5. PROJECT NO. (If applicable)

6. ISSUED BY CODE

7. ADMINISTERED BY (If other than Item 6)

CODE

American Embassy Av Avigiras E12-170 and Av. Eloy Alfaro Quito, Ecuador

8. NAME AND ADDRESS OF CONTRACTOR (NO., street,city,county,State,and ZIP Code)

Bidders Mailing List

9a. AMENDMENT OF SOLICITATION NO.

19EC-75-26-R-0001

9b. DATED (SEE ITEM 11) April 21, 2026

10a. MODIFICATION OF CONTRACT/ORDER NO.

10b. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[ x ] The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers [X ] is extended, [] is not extended Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing Items 8 and 15, and returning _______ copies of the amendment;(b) By acknowledging receipt of this amendment on each copy of the offer submitted; or(c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers.

FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required) Please see attached

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN

THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b)

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authorit

E. IMPORTANT: Contractor [ X] is not, [ ] is required to sign this document and return __ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The Request for Proposal (RFP) is hereby amended to reflect the following changes:

- Date for presenting offers is extended from June 18 to June 25, 2026 before 04:00 pm.

- The Request for Proposal (RFP) is hereby amended to incorporate questions and answers

Except as provided herein, all terms and conditions of the document referenced in Item 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME OF CONTRACTING OFFICER

Matthew Madden

15B. NAME OF CONTRACTOR/OFFEROR

BY

(Signature of person authorized to sign)

15C.DATE

SIGNED

16B. UNITED STATES OF AMERICA

BY

(Signature of Contracting Officer)

16C.DATE SIGNED

NSN 7540-01-152-8070 Standard Form 30 (revised 10/83) Previous edition unusable Prescribed by GSA FAR (48 CFR) 53.243

Janitorial Services Solicitation No.: 19EC75-26-R-0001

Pre-proposal Conference Question & Answers – Q&As May 6, 2026

The Embassy of the United States of America in Quito, Ecuador conducted a pre-proposal conference and site visit on May 6, 2026, at 10:00 a.m. on the above referenced solicitation. Nine firms participated.

LOTREMS LLC

GRUPO REPCON

LUMIA ONE

PROSERP

HANASKA

CM2 SOLUTIONS

FORTO

CLEANINGS EC

REMS

The questions and answers below are responses to the inquiries received. Prospective bidders had the opportunity to submit questions to the Embassy regarding this solicitation. The questions were submitted via e-mail to: QuitoContracts@state.gov

1. CONTRACTING QUESTIONS

QUESTION NO. 1

What are the Proposal submission requirements?

ANSWER

Proposals are due by June 18, 2026, at 4 (four) pm Quito time. No proposals will be accepted after this time.

Proposals must be submitted full and complete in English. Incomplete proposals will not be accepted.

Your proposal must be submitted electronically, ONLY to QuitoContracts@state.gov. It is important to make sure the submission is made in specific size and format; in Microsoft Word Document (docx) or Microsoft Excel (Microsoft 365 later versions) or as an Adobe Acrobat (PDF) file format. The file size must not exceed 25MB. If the file size should exceed 25MB, the submission must be made in separate files and attached to separate emails with less than 25MB each.

Please submit technical proposal and pricing, separately ONLY to QuitoContracts@state.gov. Failure to that may deem the offeror’s proposal to be considered non-responsive and no further consideration will be given.

Do not copy your proposals to any other email address, any submissions that are send to even by cc-ing personal or other U.S. Government email addresses will immediately be considered, null and void.

QUESTION NO. 2

What are the standard payment terms for this contract?

Payments are processed within 30 days once the invoice has been submitted and approved.

mailto:QuitoContracts@state.gov

QUESTION NO. 3

Regarding price adjustments: Is an annual adjustment allowed based on inflation or government-mandated minimum wage increases?

ANSWER

This is a firm Fixed price contract; therefore, all projected future salary increases, or cost increases shall be considered at the time of submitting your price proposal. No further price adjustments can be made once the contract has been awarded.

QUESTION NO. 4

In addendum 52.212.1, an insurance is requested which needs to be obtained from a list of Insurance Companies, could you please confirm the type of insurance and coverage that is required. We are not very clear.

ANSWER

Summary of instructions. Each offer must consist of the following:

1. A.1.A completed solicitation, in which the SF-1449 cover page (Blocks 12, 17, 19-24, and 30 as appropriate), and Section 1 has been filled out.

2. The Offeror shall include in their quotations Defense Base Act (DBA) insurance premium costs covering employees. The offeror may obtain DBA quotations and insurance directly from any Department of Labor approved providers at the DOL website at:

https://www.dol.gov/agencies/owcp/dlhwc/lscarrier

The Offeror shall include Defense Base Act (DBA) insurance premium costs covering employees. The offeror may obtain DBA insurance directly from any Department of Labor approved providers at the DOL website at http://www.dol.gov/owcp/dlhwc/lscarrier.htm

QUESTION NO. 5

Regarding the “James Zadroga 9/11 Victims Health and Compensation Act of 2010 Notice” and the referenced 2% excise tax:

o Does this apply to services purchased and invoiced in Ecuador?

o Should the supplier consider that a 2% tax withholding or deduction will be applied to the monthly service invoices?

ANSWER

The James Zadroca Act applies to all Non-US firms, and a Deduction of the 2% from every invoice will apply.

QUESTION NO. 6

Can you please confirm the date of award and beginning of the contract?

ANSWER

The award date on this contract will be after all the proposals are submitted and evaluated by the U.S. Embassy.

. Contract services must begin to be provided based upon the submitted transition plan and actual award date of the contract.

https://www.dol.gov/agencies/owcp/dlhwc/lscarrier http://www.dol.gov/owcp/dlhwc/lscarrier.htm

QUESTION NO. 7

What is the wage determination (WD) is there a CBA?

ANSWER

The U.S. Government is seeking competitive bids from the marketplace. Contractor is responsible to accomplish with all rules and regulation, including salaries of their staff. It is not the role of the Government to disclose operational cost information of private sector entities doing business with the Government.

QUESTION NO. 8

What is the name of the incumbent and their contract amount?

ANSWER

Grupo Repcon Grupocon S.A. is the company who is providing Janitorial Services at the Embassy.

The U.S. Government is seeking competitive bids from the marketplace. The current cost of the contract represents confidential information between the Government and the incumbent vendor. Requests for vendor cost information should be directed to the incumbent as it is not the role of the Government to disclose operational cost information of private sector entities doing business with the Government.

QUESTION NO. 9

Please clarify your VAT value as you indicate that it should not be included in the CLIN rates, but rather as a separate line item in the contract and invoices.

ANSWER

Please see pricing section where VAT is separated.

QUESTION NO. 10

The quotation for the Janitorial Services must be submitted in Spanish or English?

ANSWER

The official language to use is English., and proposals must be submitted in English.

QUESTION NO. 11

Will a confirmation mail be received when offers are received?

ANSWER

If offers are sent within working hours the CO will send confirmation that offer has been received, no further information will be provided, it is just confirmation of receipt.

QUESTION NO. 12

Is there a cost for the badge submission?

No

QUESTION NO. 13

Could you please confirm in which section of the proposal the SF1449 form should be included: within the technical proposal or the cost proposal? Given that the form contains sections pertaining to both areas and constitutes a single document, we would appreciate it if you could indicate whether it must be submitted in its entirety within a single proposal or if it is permissible to split it between the technical and cost proposals.

ANSWER

Since it contains prices, must be separated from the technical offer, and be submitted as a single document Refer to RFP SECTION 3 – SOLICITATION PROVISIONS

QUESTION NO. 14

Is it mandatory to attach the CVs and certifications of the supervisor and the rest of the proposed personnel when submitting the bid, or may these documents be submitted once the contract has been awarded? Furthermore, we would appreciate it if you could indicate whether the required personnel training may be carried out progressively as the contract execution proceeds.

ANSWER

Refer to RFP SECTION 3 – SOLICITATION PROVISIONS Refer to RFP/SOW 2.5 for training requirement. For regular cleaning activities, personnel must have the required safety training before are assigned to the activity.

For high-risk activities, refer to RFP/SOW 8.0 Laws and Regulations: EM 385-1-1: US Army Corp of Engineers Safety and Health Requirements Manuals for specific requirement on training.

QUESTION NO. 15

Should the details (TECHNICAL SPECIFICATIONS) for each cleaning and sanitation product to be used already be included in the offer? Or only once the contract has been awarded?

ANSWER

Data Sheets and Safety Data Sheets are deliverables after contract award.

QUESTION NO. 16

Is it necessary to submit a schedule for carrying out daily activities? Or is this required only once the contract has been awarded?

ANSWER

Schedules is a deliverable after contract award.

QUESTION NO. 17

Section 7.1 of the RFP (p.20) states that the contractor, “at its own expense, shall provide and maintain…appropriate levels of insurance coverage.” And yet, in the reference tables from section 1.3, there is a SubCLIN (SubCLIN E) detailing the costs associated with the provision of Insurance and DBA.

If the cost is explicitly borne by the contractor, then why is said cost included in the pricing proposal? Is it merely a matter of the contractor covering said expense prior to remuneration vis-à-vis contract payment?

ANSWER

All insurance costs are covered by the contractor as stated in 7.0 of the RFP. What is mentioned in SUB CLIN E makes reference exclusively to the DBA for breakdown purposes.

QUESTION NO. 18

Section 9.0 of the RFP (p.22) states that the contractor’s transition plan shall, “assign priority to the selection of all supervisors to be used under the contract…[and] include the documentation regarding the first right of refusal.” Does this mean that the contractor must offer first right of refusal to the incumbent supervisors as well as the subordinate janitorial staff? Is there an expectation to do so or is there an exception to doing so if the contractor has a preferred supervisory candidate already lined up for the position?

ANSWER

Please refer to Section 9.0 of the RFP. The contractor must provide documentation of the first right of refusal to subordinate staff and the incumbent supervisors for a job, but not necessarily the same job or at the same level.

The contractor remains free to propose a preferred supervisory candidate, but must have a plan to maintain continuity of service during the transition period.

QUESTION NO. 19

Section 3.A.2 (Solicitation Provisions, Technical Proposal, p.54 RFP) states “Evidence that the offeror operates an established business with a permanent address and telephone list in Ecuador.” Does this allow for joint ventures or prime/sub teaming agreements between an American prime (offeror) and an Ecuadorian subcontractor (wholly-owned, local subsidiary of said prime)?

ANSWER

As stated in SECTION 3 Contractor shall fulfil all the instructions requested, including the ones in FAR

52.244-6 SUBCONTRACTS FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (OCT

2025) and 652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999)

QUESTION NO. 20

Can we get a list of all attendees at the Site Conference, held 6 May?

ANSWER

List of companies attending the pre-proposal conference is detailed in the header of this document.

QUESTION NO. 21

As per Clause 652.232-70 (p.49 RFP), given the aforementioned corporate structure examples, can/should an American offeror, include any applicable VAT costs in their pricing proposal that are incurred vis-à-vis its wholly-owned local subsidiary serving as the local subcontractor performing the work at post?

ANSWER

Pricing calculations is Offeror’s responsibility, once the firm fixed price contract has been awarded, those prices will be honored. Payment will be made to the company the contract is awarded.

15% VAT will apply only to invoices issued by companies which have approval from the Ecuadorian IRS to charge VAT on their invoices, which will be refunded later to the U.S. Government.

QUESTION NO. 22

We are considering a contractor team arrangement involving a U.S. company and an Ecuador-registered local company. Please clarify the following:

a) Are contractor team arrangements permitted for this procurement, including: a. a U.S. company as prime contractor with an Ecuador-registered local company as subcontractor. Does the local subcontractor need to be registered in SAM?

If a U.S. company is the prime contractor and an Ecuador-registered local company is a subcontractor, can the Ecuadorian subcontractor’s local registrations, licenses, permits, permanent Ecuador address, and VAT registration satisfy the RFP’s local registration requirements, or must the prime contractor itself be registered as a local business in Ecuador?

b. For VAT purposes, if the U.S. company is the prime contractor and the Ecuador-registered local company is a subcontractor, how should VAT be priced and invoiced? Specifically, should the prime contractor: 1. omit VAT from its invoice to the Government because the U.S. prime is not registered as a local Ecuadorian business; 2. include the Ecuadorian subcontractor’s VAT as part of the prime contractor’s non-VAT CLIN pricing; or 3. show VAT as a separate line item to the Government to the extent the underlying work is performed and invoiced by the Ecuador-registered local company?

c. Conversely, if the Ecuador-registered local company is the prime contractor and the U.S.

company is a subcontractor, should the 15% VAT be applied to the entire contract invoice, or only to the portion of the contract price subject to VAT under Ecuadorian law?

ANSWER

a. The U.S. Government intends to award a contract to the responsible company submitting a technically acceptable offer at the lowest price. We intend to award a contract based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

b. Contract will be awarded to ONE company that will fulfill all the requirements established in the RFP, and payments will be made ONLY that company.

c. Payment will be made ONLY to the company that fulfill all the requirements established in the RFP

2. TECHNICAL QUESTIONS

QUESTION NO. 23

Are there differentiated working schedules required (night shifts or weekend shifts)?

ANSWER

Please refer to the RFP Work Statement, Section 1.3 – Type of Services, for the specific tasks required to be performed outside regular Embassy working hours.The contractor is expected to work outside normal Embassy hours when performing cafeteria deep cleaning and carpet shampooing activities.

QUESTION NO. 24

Is service coverage required during public holidays?

ANSWER

No. The janitorial contractor is not expected to perform during holidays shown in the RFP 652.237-72 Observance of Legal Holidays and Administrative Leave.

QUESTION NO. 25

We need to calculate for the provision of consumables, such as toilet paper, hand paper towels, disinfectant gel, antibacterial liquid hand soap, toilet paper covers and disinfectant towels. Could you please help us with the following information: the approximate monthly administrative staff and the number of daily visitors?

ANSWER

There is a workforce of approximately 200 to 400 personnel at the Embassy. Additionally, the Embassy receives approximately 100 visitors and between 600 to 800 visa applicants each day.

QUESTION NO. 26

Could you please provide the monthly historical consumption for the following materials:

o Liquid soapHand sanitizer gel o Toilet paperPaper towelsToilet seat coversFolded paper towels (White multifold paper towels) o Roll toilet paper (residential) o Disinfecting gym wipesHygolet feminine sanitary napkin bags (for dispensers)Hygolet feminine sanitary napkin bags (for disposal receptacles with lid) o ANSWER

PRODUCT AVERAGED

MONTHLY USAGE

Liquid soap 55lt Hand sanitizer gel 6lt Toilet paper 850 rolls Paper towels 650 packs of 150 towels Toilet seat covers 7 packs of 250 covers Folded paper towels (White multifold paper towels)

Not used

Roll toilet paper (residential) Not applicable Disinfecting gym wipes Not available Hygolet feminine sanitary napkin bags (for dispensers)

Not used

Hygolet feminine sanitary napkin bags (for disposal receptacles with lid)

Not used

The figures shown above are for reference only. The contractor is responsible for estimating the actual quantity of supplies required based on the number of personnel, number of restrooms, nature of the activities being performed, and the contractor’s professional experience.

QUESTION NO. 27

We need to calculate for the provision of garbage bags, could you please provide us with an inventory of bins with their respective formats?

ANSWER

Each cubicle in the embassy has one L15” xW10” xH15” trash bin. Contractor must calculate the number of bins based on number of people.

QUESTION NO. 28

Does the Embassy provide plastic trash bags, or should they be included in the contractor’s proposal?

o If the contractor is required to include them, could you please specify the estimated quantities, colors, and sizes of the plastic trash bags required?

Please refer to the response to Question No. 6. Bag color codes will be shared during contract execution.

QUESTION NO. 29

Is there any storage space available for cleaning equipment and materials?

ANSWER

Refer to RFP Description/Specifications/Performance Work Statement, Attachment 1: Government Furnished Property for detailed description of the available janitorial spaces.

QUESTION NO. 30

Are locker rooms or changing areas available for janitorial personnel?

ANSWER

Yes. Janitorial personnel have one locker room at the Annex building.

QUESTION NO. 31

Is the personnel allowed to bring their own meals, or is there a food service available within the Embassy?

o If applicable, what is the cost?

o Should this cost be assumed by the contractor?

Personnel are allowed to bring their meal. As option, there is a cafeteria within the compound that serves breakfast and lunch at a price between $3 to $6 per meal.

QUESTION NO. 32

Are there any noise restrictions for cleaning machinery?

Equipment noise level shall be less than 65db.

QUESTION NO. 33

Is the use of external elevated platforms (e.g., boom lifts) permitted?

ANSWER

Yes. However, contractor must submit work plans and activity hazard analysis in compliance to USACE EM 385-1-1, for COR approval, in advance of performing the work.

QUESTION NO. 34

We need to confirm the cleaning service hours and if it is a single shift.

ANSWER

Normal Embassy work hours are from 07:45 to 17:15 with 1 hour lunch on Mondays through Thursdays, and from 07:45 to 13:45 without lunch on Fridays. Refer also to the SOW in the RFP with specific activities required in other than normal work hours.

QUESTION NO. 35

Please specify what type of scaffolding is needed to carry out the cleaning of the Atrium

ANSWER

Certified scaffolding is required for any work. A professional scaffolding specialist is required to design some more complex application as the one required in the atrium window cleaning.

QUESTION NO. 36

Regarding the annual cleaning of external windows, sunshades, and louvers:

o Does the building currently have certified life-line anchorage systems available for personnel working at heights?

o Or should all work at height be performed using scaffolding or external elevated access systems?

The building currently has life-line anchorage points for the external windows cleaning activity. For internal window cleaning, certified and approved scaffolding is required.

QUESTION NO. 37

Do we need to budget the electrical extensions for the use of the equipment or are they going to be provided by the Embassy? What are the safety requirements of the extensions?

ANSWER

All material and equipment is to be supplied by the contractor. All electrical material and equipment must be in compliance with National Electrical Code (NEC or NFPA 70) to comply with RFP/SOW 8.0 Laws and Regulations: EM 385-1-1: US Army Corp of Engineers Safety and Health Requirements Manuals, 11-8:

Electrical/General Requirements. Also refer to RFP/SOW Attachment 2. 3 Materials and Tools for Janitorial Services, which requires UL listed electrical extension cords.

QUESTION NO. 38

Is the staff allowed to use the dining room to eat at lunch time?

ANSWER

Yes, there is a cafeteria within the Embassy and there are assigned areas for lunch around the compound, if they prefer to bring their own lunch.

QUESTION NO. 39

The use of earplugs for all cleaning staff is daily use?

ANSWER

Every activity requirement safety control must comply to EM385-1-1. Not all activities require using ear protection. Refer to RFP/SOW 8.0 Laws and Regulations: EM 385-1-1: US Army Corp of Engineers Safety and Health Requirements Manuals.

QUESTION NO. 40

Polygraph tests are required. If the answer is positive, how often should we do them?

ANSWER

No.

QUESTION NO. 41

Can you use cell phones?

ANSWER

Yes, cell phones are allowed if the person is given our Security Department (RSO) clearance. Taking Photos is not allowed and no cameras, no HotSpot and Bluetooth use are allowed while in the Embassy compound.

QUESTION NO. 42

Can you use radios?

ANSWER

Yes, radios are allowed if the person is given Security Department (RSO) clearance.

QUESTION NO. 43

Please confirm if you use any KPIS?.

ANSWER

Embassy manages its own quality control standards, that are explained into the RFQ. Refer to RFP/SOW 11.

QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP).

QUESTION NO. 44

If the cleaning staff needs any certification and what the certifications would be?

ANSWER

Personnel operating power tools need to be trained and experience in their use. In the case of high-risk activities, the contractor must submit an Activity Hazard Analysis including the competency and qualifications of the workers and operator of heavy equipment, Refer to RFP/SOW 8.0 Laws and Regulations: EM 385-1-1:

US Army Corp of Engineers Safety and Health Requirements Manuals. Please refer to RFP 652.236-70 ADDTIONAL SAFETY MEASURES (a) High Risk Activities.

QUESTION NO. 45

What is considered a complete First Aid Kit?

ANSWER

A complete First Aid Kit refers to providing a first aid kit that meets industry standards as is typical for performing janitorial services at U.S. government facilities in the U.S. or overseas.

QUESTION NO. 46

In article 3.1 of materials what does push, corn, whisk and angle refer to?

ANSWER

These refer to types of brooms.

QUESTION NO. 47

What type of ladders are required?

ANSWER

Contractor shall determine the type of ladders is needed for the job. All ladders will be inspected and approved by embassy safety inspector. Fiber glass ladders are the only type approved. Refer to RFP/SOW Attachment 2,

3. Materials and Tools for Janitorial Services.

QUESTION NO. 48

For staff that will work in the Health Unit cleaning, is it required to have experience in hospital housekeeping?

ANSWER

No. The Embassy Health Unit will train the assigned personnel.

QUESTION NO. 49

Fixed price means the price shall be the same for all the years?

ANSWER

No, Firm Fixed price means that once the contractor has calculated the pricing of their proposal, they cannot change.

This is a firm Fixed price contract; therefore, all projected future salary increases, or cost increases shall be considered at the time of submitting your price proposal. No further price adjustments can be made once the contract has been awarded.

Contractor is expected to present the price for base and all the option years, including the 6 months extension.

QUESTION NO. 50

For additional services during holidays or weekends, can the same personnel that work from Monday to Friday be assigned? What is the schedule?

Yes. The schedule will be defined when the need occurs.

QUESTION NO. 51

If the clearance takes around 45 days, how to proceed with backup staff in case of absence for illness or leave?

The unclear backup personnel need to be escorted by a contractor person holding the ability to escort.

QUESTION NO. 52

Could you please indicate the monthly quantities of cleaning supplies that you currently handle and are required to provide?

ANSWER

Contractor must calculate the cleaning supplies based on areas included in the RFP/SOW 3.0 LOCATIONS FOR JANITORIAL SERVICES, number of personnel estimated in question No. 5, number of restrooms, nature of the activities being performed, and the contractor’s professional experience.

QUESTION NO. 53

Section 10.0 of the RFP (p.22-23) lists the Government Property Index and Attachment 1, Section 1.2 lists spaces provided for the storage of janitorial equipment. The Warehouse Building laundry room includes utility sinks. Can the contractor install a removable multi-gallon cleaning solution prep kit, such as the one provided by Spartan Chemical, used to tap into the waterline and automatically prepare properly diluted solution ratios?

ANSWER

Any modification or addition of a special equipment requires COR approval. A comprehensive technical proposal requires reviews and approval during the execution of the contract.

QUESTION NO. 54

Attachment 2, Section 3.1 (p.34) lists required cleaning material and tools. Is this list demonstrative or prescriptive? For instance, it cites “Rubbermaid Janitor-Housekeeping carts with 1-3 shelves.” Are Rubbermaid carts required or are similar carts allowed by substitution?

ANSWER

Similar brands of carts are allowed.

QUESTION NO. 55

For the electric equipment identified in section 4. Electric Equipment page 35, are similar products allowed by substitution. Is the pressure washer identified preferred to be electric or gas powered?

ANSWER

Substitution is allowed. However, contractor must submit the data sheets of the equipment proposed to be used for COR approval.

QUESTION NO. 56

Section 1.3.6.2 stripping wax – Is this task allowed to be performed on weekends? Can the work be performed on Friday’s after normal working hours?

The activity is required to be performed in other than normal working hours and under coordination and approval by the COR.

QUESTION NO. 57

During the site visit we noticed the mens urinals were waterless. Is the contractor required to purchase and replace the urinal filters every 6 months?

ANSWER

No.

QUESTION NO. 58

During the site visit, the Government stated that the Contractor is responsible for removing trash and debris around the perimeter of the buildings. Please clarify whether the RFP requires the Contractor to clean a defined perimeter distance around each building. If so, what is the required distance from the building exterior, such as 10 meters, and does this responsibility include green areas/landscaping or only hardscape areas such as walkways, entrances, canopies, patios, and paved surfaces?

ANSWER

Contractor is required under the SOW to clean all hard surfaces of the Embassy compound, including walkways, driveways and parking lots.

QUESTION NO. 59

Section 2.6 of the RFP (p.15) cites the vaccination requirement for the four personnel designated to clean the Chancery Health Unit. For surveillance purposes, should the supervisor(s) not be included in this provision? Can the offeror request that they too receive the requisite vaccinations?

ANSWER

It is not required.

QUESTION NO. 60

During the Site Conference, it was mentioned that the CMR’s guard building in La Floresta should be considered a routine task and not an “additional service”. Are there any similar concerns (i.e. guard booths/stations) vis-à-vis the DCM’s residence?

ANSWER

The guard building of the CMR is included in the regular routine services with the same requirements of the embassy compound. . DCM’s residence is not part of this contract.