19EC7526R0001 Cover Letter signed.pdf

This document is a Request for Proposals (RFP) letter from the Embassy of the United States of America in Quito, Ecuador, soliciting janitorial services for the American Embassy facility. The RFP number is 19EC7526R0001, issued on April 22, 2026. The U.S. Government intends to award a contract to the responsible company submitting the technically acceptable offer at the lowest price, with potential award based on initial proposals without discussions unless deemed necessary. A pre-proposal conference will be held on May 6, 2026, at 10:00 am at the Quito Embassy, located at Avigiras E12-170 y Av. Eloy Alfaro, with prospective offerors required to contact QuitoProcurement@state.gov by April 29, 2026, at 11:00 am to arrange building entry and obtain additional information.

Proposals must be submitted electronically to QuitoContracts@state.gov by May 22, 2026, at 04:00 pm Quito time in English, with separate technical and price proposal files in MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat (pdf) format, each file not exceeding 25MB. Required submission documents include SF-1449, Section 1 Pricing, Section 5 Representations and Certifications, additional information per Section 3, and proof of SAM registration. The Contracting Officer emphasizes that offerors must be registered in the SAM database with an active account at the time of proposal submission; failure to register will result in the proposal being deemed non-responsive with no further consideration.