19EC7526R0001 Cover Letter signed.pdf

This document is a cover letter transmitting a Request for Proposals (RFP) for janitorial services at the American Embassy in Quito, Ecuador.

The U.S. Government seeks to award a contract for janitorial services to the responsible company submitting a technically acceptable offer at the lowest price. Award will be based on initial proposals without discussions, though the contracting officer reserves the right to conduct discussions with companies in the competitive range if necessary. A pre-proposal conference is scheduled for May 6, 2026, at 10:00 am at the Quito Embassy, located at Avigiras E12-170 y Av. Eloy Alfaro, with prospective offerors required to contact QuitoContracts@state.gov by April 29, 2026, at 11:00 am for additional information or building entry arrangements. Proposals are due by May 22, 2026, at 4:00 pm Quito time, and must be submitted electronically to QuitoContracts@state.gov in English in MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat PDF format with a maximum file size of 25MB per submission. Offerors must submit the SF-1449, Section 1 pricing, Section 5 representations and certifications, additional information required in Section 3, and proof of SAM registration. The contracting officer requires that all offerors be registered in the System for Award Management (SAM) database at www.sam.gov with an active SAM account at the time of proposal submission; failure to meet this requirement will result in the proposal being deemed non-responsive and receiving no further consideration.