J061--Miles City Generator Maintenance

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 19 is seeking generator maintenance and load testing services for their Miles City Community Living Center in Montana through solicitation 36C25925Q0534. The procurement covers comprehensive annual maintenance and testing of a 375 kW Caterpillar 3412 emergency generator system, including full load testing, fuel system maintenance, lubrication system checks, cooling system inspections, and electrical system evaluations in accordance with NFPA 110 and Joint Commission requirements. Contractors must demonstrate proven generator operations experience, electrical safety training, and the capability to provide genuine CAT parts and backup generator services during testing periods. The government will evaluate proposals based on price, technical capability, and past performance, with offerors required to submit technical capability narratives, price schedules, and three relevant past performance evaluations. The original proposal deadline was extended through an amendment to August 5, 2025, at 2:00 PM Mountain Standard Time, and offerors must acknowledge receipt of this amendment with their submissions.

This opportunity is designated as a 100% set-aside for Service-Disabled Veteran-Owned Small Businesses under NAICS code 811310 with a small business size standard of $12.5 million. No incumbent contractors are specifically identified in the solicitation documents. The contract structure is a firm-fixed price Indefinite Delivery Indefinite Quantity arrangement spanning five years from September 1, 2025, to September 1, 2030, though specific award values are not disclosed in the available documentation. Annual maintenance services must be performed each October, with load bank testing requirements varying from 2 to 4 hours depending on the contract year, and repairs are limited to $2,500 without additional approval. Performance will take place at the Miles City VA Community Living Center in Miles City, Montana, with the contractor responsible for providing all necessary labor, equipment, and resources to maintain the critical emergency power infrastructure.