Enterprise (Off-Site) Remote Medical Coding Services

Added: Jan 08, 2018 6:38 pm This is a new contract award for Remote Medical Coding Services, Europe Region.

Added: Jan 08, 2018 6:34 pm This is a new contract award for Remote Medical Coding Services, Pacific Region.

Added: Jan 08, 2018 6:27 pm This is a new contract award for Remote Medical Coding Services, Central Region. 

Added: Jul 10, 2017 5:29 pm The purpose of this modification to the solicitation notice is to inform interested vendors of the normal business hours of Health Readiness Contracting Office (HRCO), Monday - Friday, 7:00 am - 4:00 pm.  HRCO accepts deliveries (e.g., FedEx) during normal business hours.

Added: Jul 10, 2017 10:51 am The purpose of this modification to the solicitation notice is to inform interested vendors of a clarification response regarding Amendment 0003 posted to FBO on June 1, 2017 but the filed contained in that amendment was labeled as Amendment 0002 both in the file name and on the first page of the SF30.  Similarly, Amendment 2 posted to FBO on May 19, 2017 is labeled as Amendment 0001 in the file name and the first page of the SF30.  The Government acknowledges an error in the posting of Amendment 0001 leading to subsequent errors in Amendment 0002 - 0007.  The Government has uploaded a clarification response of Amendments 0001 - 0007 SF30s (required for signature).

Added: Jul 05, 2017 9:30 am

The purpose of this modification to the solicitation notice is to inform interest vendors of a clarification to a previous question posted. The clarification response is posted.

Added: Jun 29, 2017 5:03 pm The purpose of this modification to the solicitation is to inform interested vendors of a clarification to a previous question posted.  The clarification response is posted.

Added: Jun 28, 2017 5:18 pm The purpose of this modification to the solicitation is to inform interested vendors of the Government's posting of Amendment 0007 to incorporate solicitation revisions to include increases/decreases to SubCLINs 0001AA-AB, 0002AA-AB, 0003AA-AB, 0004AA; modify FAR Addendum 52.212-1 and 52.212-2 (highlights in yellow); and revisions to PWS (PWS 1.9.3 removed; PWS 1.13 (removed "MEDCOM COR"); PWS 3.2 (revised); and PWS 5.2.2 (removed "ICD-10-PCS procedure codes"). Attachment 6 - Price Spreadsheet is uploaded and Questions and Government Responses dated 06/28/17 is uploaded. Questions are no longer accepted for this solicitation with the exception of mistakes or errors found solicitation.

Added: Jun 26, 2017 4:55 pm The purpose of this modification to the solicitation is to inform interested vendors of the Government's intent to post Amendment 0007 to incorporate a revision to FAR Addendum 52.212-1, Instructions to Offerors to include a formulated price spreadsheet.  Amendment 0007 is the result of the multitude of questions received on or before 19 June 2017.  The submitted questions are currently under Government technical review; posting of responses are anticipated on or about 27 June 2017.  Amendment 0007 will also extend the proposal due date from 10 July to 18 July 2017.  Amendment 0007 will be released and posted on FedBizOpps on or about 27 June 2017.

Added: Jun 12, 2017 1:28 pm The purpose of this modification to the solicitation is to inform interested vendors of the posting of Amendment 0006.  Amendment 0006 incorporated a revision to FAR Addendum Provision 52.212-1, Instructions to Offerors, Volume IV, Factor 3 - Past and/or Current Performance.

Added: Jun 07, 2017 6:08 pm The purpose of this modification is to make corrections to the last modification's format, specifically to attachments 2, 3, & 4.  The data in these attachments has not changed, the format was corrected.  There are no other changes within this modification.

The Government also posted responses to the question dated 06/07/2017.

Added: Jun 06, 2017 5:46 pm The purpose of this modification to the solicitation notice is to inform interested vendors of the posting of Amendment 0004 (Amendment 0003 was skipped in the procurement system; there will be no release of Amendment 0003).  The Government also posted responses to questions dated 06/06/17. 

Added: Jun 01, 2017 6:02 pm The purpose of this modification to the solicitation notice is to inform interested vendors of the reactivation of the solicitation.  The solicitation is no longer suspended and Amendment 0002 is posted.  As a result of Amendment 0002, the Health Readiness Contracting Office (HRCO) now intends to procure non-personal, enterprise-wide (off-site) remote medical coding services in support of the 32 Medical Treatment Facilities (MTFs) located in four Regional Health Commands (RHCs): Atlantic, Central, Pacific, and Europe. The Government will issue one solicitation but intends to award four separate IDIQ SATOCs: one contract for each region. The offerors may bid on more than one region; therefore, an offeror may receive more than one contract.  The proposal due date is extended to 10 July 2017.  This solicitation remains under FAR Subpart 15.101-2, Lowest Price, Technically Acceptable (LPTA) source selection procedures.  The NAICS code is 541219 and is solicited as 100% Woman-Owned Small Business (WOSB) set-aside.

Added: May 23, 2017 4:46 pm The purpose of this modification to the solicitation notice is to update interested vendors of the suspended solicitation.  The Enterprise Remote Medical Coding Services solicitation remains under review for a possible scope increase; however, the 100% WOSB set-aside remains unchanged.  It is anticipated that an amendment to the solicitation with a revised proposal due date will be posted on FBO within the next two weeks. 

Added: May 22, 2017 10:07 am The Enterprise Remote Medical Coding Services solicitation is indefinitely suspended as the requirement is under review for a possible increase in scope. An updated status will be posted on FBO within the next two weeks.

Added: May 19, 2017 9:57 am

Amendment 0001 is posted.  Due to technical issues, the Government was unable to post Amendment 0001 yesterday.

Added: May 18, 2017 5:13 pm This a Request for Proposal (RFP)/Solicitation to provide non-personal, Enterprise Remote Medical Coding Services.The Health Readiness Contracting Office (HRCO) intends to procure non-personal, enterprise-wide (off-site) remote
medical coding services and related medical records functions in support of the U.S. Army Medical Command (MEDCOM) Patient Administration and Biostatistics Activity (PABSA) at 18 Medical Treatment Facilities (MTFs) located in three (3) Regional Health Commands (RHCs): Central, Pacific, and Europe. The Government will issue one solicitation but intends to award three separate contracts; one contract for each region. The offerors may bid on more than one region; therefore, an offeror may receive more than one contract. This is a new requirement to provide remote medical coding services for MEDCOM PABSA and will be solicited as competitive, 100% Woman-Owned Small Business (WOSB) set-aside.

The Government will issue one solicitation but intends to award three separate Indefinite Delivery Indefinite Quantity (IDIQ) Single Award Task Order Contracts (SATOCs), one for each region. Each SATOC will have a five-year ordering period. Individual task orders will clearly describe MTF-specific remote medical coding services to be performed. This solicitation will be awarded under FAR Subpart 15.101-2, Lowest Price, Technically Acceptable (LPTA) source selection procedures.
The solicitation and subsequent contracts will include contract line items (CLINS) with 5-year ordering periods. The anticipated IDIQ contracts will obligate the government to the minimum guarantee of $1,500.00 for post-award conference. All elements of the RFP shall be submitted by the Offeror with a proposal no later than the date/time shown in block 8 of the Standard Form (SF) 1449, Solicitation/Contract Order for Commercial Items.

An amendment to the solicitation is included with this announcement to correct the issue date of the solicitation. In addition, a set of Questions and Answers will also be attached to this announcement.

This solicitation will be available in electronic format only. The official access point to the solicitation is via the Federal Business Opportunities website @ www.fbo.gov. The primary point of contact for this project is David E. Romo-Garza, Contract Specialist, (210) 221-4504; email david.e.romogarza.civ@mail.mil. The secondary point of contact is Ms. Kathleen Henderson, Contracting Officer, (210) 221-3109; email kathleen.d.henderson2.civ@mail.mil.
Please submit questions regarding this solicitation in writing not later than 07 June 2017.

Added: May 04, 2017 12:59 pm The slides and sign in sheet from the Pre-Proposal Conference held on Wednesday, 3 May 2017 are posted.

Added: May 02, 2017 11:51 am The purpose of this modification to the presolicitation notice is to inform interested vendors of the posting of the draft solicitation dated 05/02/17 and preproposal slides.

Added: Apr 18, 2017 7:35 am The purpose of this modification to the presolicitation notice is to inform interested vendors of the reposting of Questions and Answers 041717.

Added: Apr 17, 2017 1:39 pm The purpose of this modification to the presolicitation notice is to inform interested vendors of the Questions and Answers dated 041717 posted to FBO.  Also, a pre-proposal conference will be held on Wednesday, 3 May 2017, 10:00 am - 3:00 pm at the U.S. Army Medical Department Museum (or AMEDD Museum), Fort Sam Houston, San Antonio, TX 3898 Stanley Road, San Antonio, TX 78234.  The AMEDD Museum does not open until 10:00 am; as such, please plan accordingly for arrival to conference.

For registration purposes and access to JBSA installation, vendors must register no later than 12:00 CST, Thursday, 20 April 2017, by emaiiling kathleen.d.henderson2.civ@mail.mil and yvonne.y.camarce@mail.mil with the following information:  Name(s) of attendees, company name, email address, phone number, and business size standard.  Vendors are limited to two people per company.  Be sure to state W81K04-17-R-0001, Preproposal Conference in the subject line.  Please indicate any special needs when requesting registration to ensure proper accommodations may be arranged.  Prospective offers are advised the pre-proposal conference will be held solely for the purpose of discussing the requirements of the solicitation.  The final solicitationn is anticipated for release prior to preproposal conference; however, in the event the final solicitation has not been released by 3 May 2017, the preproposal conference will still be held using the most updated draft solicitation posoted on FBO.  It is recommended that preproposal participants download the solicitation/draft solicitation prior to attending the pre-proposal conference.  A tentative schedule is as follows:

Wednesday, 3 May 2017:
10:00 - 10:30 am     Registration of Vendors
10:30 - 11:00 am     Introduction/General Information
11:00 - 12:00 pm     Solicitation - Instructions to Offerors
12:00 - 12:30 pm     Lunch/break
12:30 - 2:00 pm       Solicitation - Instructions to Offerors/Evaluation Criteria
  2:00 - 3:00 pm       Solicitation - Evaluation Criteria

If a vendor does not meet the registration deadline of 20 April 2017, the vendor may still attend but will be responsible for installation access and obtaining pass thru JBSA Visitor Gate.

Added: Apr 07, 2017 8:50 am The purpose of this modification is to post a revised Draft Solicitation.  All questions and comments are due to the Contracting Officer and Contract Specialist no later than 1000am CST on Thursday, 13 Apr 2017,

Added: Apr 03, 2017 10:34 am

Answers to interested vendors' questions are posted.

Added: Mar 23, 2017 5:44 pm The purpose of this modification to the presolicitation notice is to inform interested vendors of the posting of Questions and Answers dated 03/23/17 for Draft RFP W81K04-17-R-0001.

Added: Mar 22, 2017 1:15 pm The purpose of this modification is to inform interested vendors of the posting of Questions and Answers dated 03/22/17 for Draft RFP W81K04-17-R-0001.

Added: Mar 15, 2017 3:24 pm Modified: Mar 15, 2017 3:26 pmTrack Changes This pre-solicitation synopsis is not a request for competitive proposals. The Health Readiness Contracting Office (HRCO) intends to procure non-personal, enterprise-wide (off-site) remote
medical coding services and related medical records functions in support of the U.S. Army Medical Command (MEDCOM) Patient Administration and Biostatistics Activity (PABSA) at 18 Medical Treatment Facilities (MTFs) located in three (3) Regional Health Commands (RHCs): Central, Pacific, and Europe. The Government will issue one solicitation but intends to award three separate contracts; one contract for each region. The offerors may bid on
more than one region; therefore, an offeror may receive more than one contract.
The HRCO anticipates the solicitation / Request for Proposal (RFP) will be available approximately 25 days from the date of this notice and the closing date is anticipated as 30 - 45 days from the release of the solicitation. A pre-proposal conference is anticipated approximately 15 days after solicitation release. This is a new requirement to provide remote medical coding services for MEDCOM PABSA and will be solicited as competitive, 100% Woman-Owned Small Business (WOSB) set-aside.

The Government will issue one solicitation but intends to award three separate Indefinite Delivery Indefinite Quantity (IDIQ) Single Award Task Order Contracts (SATOCs), one for each region. Each SATOC will have a five-year ordering period. Individual task orders will clearly describe MTF-specific remote medical coding services to be performed. This solicitation will be awarded under FAR Subpart 15.101-2, Lowest Price, Technically Acceptable (LPTA) source selection procedures.

This solicitation will be available in electronic format only. The official government point of entry (GPE) to the solicitation is via the Federal Business Opportunities (FedBizOpps) website at https://www.fbo.gov. The solicitation is anticipated to be released on or about 10 Apr 2017. The point of contacts for this acquisition is Ms. Kathleen Henderson, Contracting Officer, (210) 221-3109; email kathleen.d.henderson2.civ@mail.mil and Ms. Yvonne Camarce, Contract Specialist, (210) 295-4551; email yvonne.y.camarce.civ@mail.mil. The North American Industry Classification System (NAICS) Code for this solicitation is 541219. A draft solicitation is included with this notice; the final solicitation is anticipated for release prior to the pre-proposal conference and site visit; as such, it is recommended to download the solicitation prior to attending the pre-proposal conference. Further information concerning location of pre-proposal conference and specific information will be posted not later than 31 March 2017.

Contractors are encouraged to submit questions on the draft solicitation, exhibits, and sample spreadsheet by using the Contractors Questions Template.xlsx. Please submit the template as a .xlsx to the Contracting Officer and Contract Specialist.

Added: Mar 15, 2017 3:24 pm This pre-solicitation synopsis is not a request for competitive proposals. The Health Readiness Contracting Office (HRCO) intends to procure non-personal, enterprise-wide (off-site) remote
medical coding services and related medical records functions in support of the U.S. Army Medical Command (MEDCOM) Patient Administration and Biostatistics Activity (PABSA) at 18 Medical Treatment Facilities (MTFs) located in three (3) Regional Health Commands (RHCs): Central, Pacific, and Europe. The Government will issue one solicitation but intends to award three separate contracts; one contract for each region. The offerors may bid on
more than one region; therefore, an offeror may receive more than one contract.
The HRCO anticipates the solicitation / Request for Proposal (RFP) will be available approximately 25 days from the date of this notice and the closing date is anticipated as 30 - 45 days from the release of the solicitation. A pre-proposal conference is anticipated approximately 15 days after solicitation release. This is a new requirement to provide remote medical coding services for MEDCOM PABSA and will be solicited as competitive, 100% Woman-Owned Small Business (WOSB) set-aside.

The Government will issue one solicitation but intends to award three separate Indefinite Delivery Indefinite Quantity (IDIQ) Single Award Task Order Contracts (SATOCs), one for each region. Each SATOC will have a five-year ordering period. Individual task orders will clearly describe MTF-specific remote medical coding services to be performed. This solicitation will be awarded under FAR Subpart 15.101-2, Lowest Price, Technically Acceptable (LPTA) source selection procedures.

This solicitation will be available in electronic format only. The official government point of entry (GPE) to the solicitation is via the Federal Business Opportunities (FedBizOpps) website at https://www.fbo.gov. The solicitation is anticipated to be released on or about 10 Apr 2017. The point of contacts for this acquisition is Ms. Kathleen Henderson, Contracting Officer, (210) 221-3109; email kathleen.d.henderson2.civ@mail.mil and Ms. Yvonne Camarce, Contract Specialist, (210) 295-4551; email yvonne.y.camarce.civ@mail.mil. The North American Industry Classification System (NAICS) Code for this solicitation is 541219. A draft solicitation is included with this notice; the final solicitation is anticipated for release prior to the pre-proposal conference and site visit; as such, it is recommended to download the solicitation prior to attending the pre-proposal conference. A Site Visit will be conducted at each Regional Training Site (Camp Parks, CA; Fort McCoy, WI, and Fort Gordon, GA) the week of April 17 - 21, 2017.  Additional site visit information forthcoming the week of March 27 - 30, 2017.  Further information concerning location of pre-proposal conference and specific information will be posted not later than 31 March 2017.

Contractors are encouraged to submit questions on the draft solicitation, exhibits, and sample spreadsheet by using the Contractors Questions Template.xlsx. Please submit the template as a .xlsx to the Contracting Officer and Contract Specialist.