A.09.03_Solicitation_-_W81K04-17-R-0001.pdf

SEE ADDENDUM

(No Collect Calls)

W81K04-17-R-0001 16-May-2017

b. TELEPHONE NUMBER

210-295-4551

8. OFFER DUE DATE/LOCAL TIME

12:00 PM 21 Jun 2017

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W81K049. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

YVONNE Y. CAMARCE

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

W40M USA HLTH CONTRACTING ACT

CTR FOR HEALTH CARE CONTR

2199 STORAGE ST BLDG 4197 STE 68

JBSA FT SAM HOUSTON TX 78234-5074

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

210-295-4937FAX:

TEL: 210-221-5609 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$20,500,000

NAICS:

541219

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

X

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W81K04-17-R-0001

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0001 UNDEFINED

Regional Health Command - Central

The contractor shall provide remote medical coding services IAW PWS 1.2, Scope.

FOB: Destination

MAX

NET AMT

UNIT UNIT PRICE MAX AMOUNT

0001AA 17,000,000 Each Outpatient Clinic - OP

FFP

The contractor shall perform OP remote medical coding services for RHC-C IAW PWS 5.0, Description of Work and Exhibit B - MTFs by Region.

UNIT UNIT PRICE MAX AMOUNT

0001AB 68,000 Each Emergency Department - ED

FFP

The contractor shall perform ED remote medical coding services for RHC-C IAW PWS 5.0, Description of Work.

UNIT UNIT PRICE MAX AMOUNT

0001AC 290,000 Each Ambulatory Procedure Visits -APVs

FFP

The contractor shall perform APV remote medical coding services for RHC-C IAW PWS 5.0, Description of Work.

UNIT UNIT PRICE MAX AMOUNT

0001AD 440,000 Each Inpatient Professional Service Rds-IPSR

FFP

The contractor shall perform IPSR remote medical coding services for RHC-C

UNIT UNIT PRICE MAX AMOUNT

0001AE 1 Job Travel - FY 18 - Central

COST

The contractor may be required to travel during the performance of this contract to attend meetings, training, or other functions necessary to provide services in accordance with PWS 1.16.

MAX COST

UNIT UNIT PRICE MAX AMOUNT

0001AF 1 Job Travel - FY19 - Central

COST

The contractor may be required to travel during the performance of this contract to attend meetings, training, or other functions necessary to provide services in

UNIT UNIT PRICE MAX AMOUNT

0001AG 1 Job Travel - FY20 - Central

COST

The contractor may be required to travel during the performance of this contract to attend meetings, training, or other functions necessary to provide services in

UNIT UNIT PRICE MAX AMOUNT

0001AH 1 Job Travel - FY21 - Central

COST

The contractor may be required to travel during the performance of this contract to attend meetings, training, or other functions necessary to provide services in

UNIT UNIT PRICE MAX AMOUNT

0001AJ 1 Job Travel - FY22 - Central

COST

The contractor may be required to travel during the performance of this contract to attend meetings, training, or other functions necessary to provide services in

UNIT UNIT PRICE MAX AMOUNT

0001AK 1 Each Post Award Conference - Central

FFP

The contractor shall attend post award conference IAW PWS 1.12. $1,500 is the minimum guarantee amount; contractor shall NOT propose price.

UNIT UNIT PRICE MAX AMOUNT

0001AL 5 Each Contract Manpower Report - Central

FFP

Mandatory annual data reporting in accordance with (IAW) PWS 1.21. Reporting shall be for the period of performance not to exceed twelve (12) months ending 30 September of each Government fiscal year and must be reported by 31 October of each calendar year. This CLIN shall be Not Separately Priced (NSP).

UNIT UNIT PRICE MAX AMOUNT

0002 UNDEFINED

Regional Health Command - Pacific

UNIT UNIT PRICE MAX AMOUNT

0002AA 12,500,000 Each Outpatient Clinic - OP

FFP

The contractor shall perform OP remote medical coding services for RHC-P IAW

UNIT UNIT PRICE MAX AMOUNT

0002AB 33,000 Each Emergency Department - ED

FFP

The contractor shall perform ED remote medical coding services for RHC-P IAW

UNIT UNIT PRICE MAX AMOUNT

0002AC 202,000 Each Ambulatory Procedure Visits -APVs

FFP

The contractor shall perform APV remote medical coding services for RHC-P

UNIT UNIT PRICE MAX AMOUNT

0002AD 211,000 Each Inpatient Professional Service Rds-IPSR

FFP

The contractor shall perform IPSR remote medical coding services for RHC-P

UNIT UNIT PRICE MAX AMOUNT

0002AE 1 Job Travel - FY18 - Pacific

COST

The contractor may be required to travel during the performance of this contract to attend meetings, training, or other functions necessary to provide services in

UNIT UNIT PRICE MAX AMOUNT

0002AF 1 Job Travel - FY19 - Pacific

COST

The contractor may be required to travel during the performance of this contract to attend meetings, training, or other functions necessary to provide services in

UNIT UNIT PRICE MAX AMOUNT

0002AG 1 Job Travel - FY20 - Pacific

COST

The contractor may be required to travel during the performance of this contract to attend meetings, training, or other functions necessary to provide services in

UNIT UNIT PRICE MAX AMOUNT

0002AH 1 Job Travel - FY21 - Pacific

COST

The contractor may be required to travel during the performance of this contract to attend meetings, training, or other functions necessary to provide services in

UNIT UNIT PRICE MAX AMOUNT

0002AJ 1 Job Travel - FY22 - Pacific

COST

The contractor may be required to travel during the performance of this contract to attend meetings, training, or other functions necessary to provide services in

UNIT UNIT PRICE MAX AMOUNT

0002AK 1 Each Post Award Conference - Pacific

FFP

he contractor shall attend post award conference IAW PWS 1.12. $1,500 is the

UNIT UNIT PRICE MAX AMOUNT

0002AL 5 Each Contract Manpower Report - Pacific

FFP

Mandatory annual data reporting in accordance with (IAW) PWS 1.21. Reporting shall be for the period of performance not to exceed twelve (12) months ending 30 September of each Government fiscal year and must be reported by 31 October of

UNIT UNIT PRICE MAX AMOUNT

0003 UNDEFINED

Regional Health Command - Europe

UNIT UNIT PRICE MAX AMOUNT

0003AA 3,400,000 Each Outpatient Clinic - OP

FFP

The contractor shall perform OP remote medical coding services for RHC-E IAW

UNIT UNIT PRICE MAX AMOUNT

0003AB 6,300 Each Emergency Department - ED

FFP

The contractor shall perform ED remote medical coding services for RHC-E IAW

UNIT UNIT PRICE MAX AMOUNT

0003AC 33,000 Each Ambulatory Procedure Visits -APVs

FFP

The contractor shall perform APV remote medical coding services for RHC-E

UNIT UNIT PRICE MAX AMOUNT

0003AD 30,000 Each Inpatient Professional Service Rds-IPSR

FFP

The contractor shall perform IPSR remote medical coding services for RHC-E

UNIT UNIT PRICE MAX AMOUNT

0003AE 1 Job Travel - FY18 - Europe

COST

The contractor may be required to travel during the performance of this contract to attend meetings, training, or other functions necessary to provide services in

UNIT UNIT PRICE MAX AMOUNT

0003AF 1 Job Travel - FY19 - Europe

COST

The contractor may be required to travel during the performance of this contract to attend meetings, training, or other functions necessary to provide services in

UNIT UNIT PRICE MAX AMOUNT

0003AG 1 Job Travel - FY20 - Europe

COST

The contractor may be required to travel during the performance of this contract to attend meetings, training, or other functions necessary to provide services in

UNIT UNIT PRICE MAX AMOUNT

0003AH 1 Job Travel - FY21 - Europe

COST

The contractor may be required to travel during the performance of this contract to attend meetings, training, or other functions necessary to provide services in

UNIT UNIT PRICE MAX AMOUNT

0003AJ 1 Job Travel - FY22 - Europe

COST

The contractor may be required to travel during the performance of this contract to attend meetings, training, or other functions necessary to provide services in

UNIT UNIT PRICE MAX AMOUNT

0003AK 1 Each Post Award Conference - Europe

FFP

he contractor shall attend post award conference IAW PWS 1.12. $1,500 is the

UNIT UNIT PRICE MAX AMOUNT

0003AL 5 Each Contract Manpower Report

FFP

Mandatory annual data reporting in accordance with (IAW) PWS 1.21. Reporting shall be for the period of performance not to exceed twelve (12) months ending 30 September of each Government fiscal year and must be reported by 31 October of

SCHEDULE OF ORDERING

1. Orders may be placed by any warranted contracting officer serving at the United States Army Health Contracting Activity (USAHCA) to include Health Readiness Contracting Office (HRCO), Regional Health Contracting Offices

- Central, Pacific, Europe, and Atlantic.

2. Orders against this contract may be placed by mail, facsimile, or through electronic commerce including e-mail in accordance with terms and conditions of contract.

MINIMUM AND MAXIMUM QUANTITIES

MINIMUM GUARANTEE AND ESTIMATED VALUES

For Regional Health Command - Central, the MINIMUM guarantee amount is $1,500.00. The MAXIMUM QUANTITIES for the five-year ordering period, inclusive of FAR 52.217-8, are as follows:

OP: 19,000,000 records ED: 90,000 records APV: 350,000 records IPSR: 530,000 records

For Regional Health Command - Pacific the MINIMUM guarantee amount is $1,500.00. The MAXIMUM QUANTITIES for the five-year ordering period, inclusive of FAR 52.217-8, are as follows:

OP: 15,000,000 records ED: 40,000 records APV: 242,000 records IPSR: 253,000 records

For Regional Health Command - Europe, the MINIMUM guarantee amount is $1,500.00. The MAXIMUM QUANTITIES for the five-year ordering period, inclusive of FAR 52.217-8, are as follows:

OP: 3,800,000 records ED: 8,000 records APV: 40,000 records IPSR: 36,000 records

ADDENDUM TO 52.212-4

(w) The FAR Part 12 discretionary FAR, DFARS, and AFARS clauses included herein are incorporated into this contract either by reference or in full text. If incorporated by reference, see Clause 52.252-2 for locations where full text can be found.

ADDENDUM TO 52.212-1

Pursuant to FAR Subpart 12.302(a), FAR Provision 52.212-1, Instructions to Offerors – Commercial Items, is tailored. The basic provision paragraphs (a), (f), and (h) – (k) of FAR Addendum 52.212-1 are not replaced. The basic provision paragraph (e) is deleted for this solicitation. The following paragraphs of specific instructions to offerors for this solicitation replace the basic provision paragraphs (b) through (d), (g), and (l).

FAR Provision 52.212-1, Instructions to Offerors - Commercial Items is tailored by addendum to as follows:

1. General Instructions.

a. This addendum prescribes the format for proposals and describes the approach for the development and presentation of proposal data. The offeror’s proposal shall include all data and information requested herein and shall be submitted in accordance with these instructions. Offerors are required to submit all documentation /information detailed herein, including terms and conditions, representations and certifications, and technical requirements. Failure to submit all required documentation/information may result in a proposal being ineligible for award. In submitting a proposal, offerors are agreeing to the terms and conditions as written in the entire solicitation.

b. These instructions are designed to ensure the submission of information essential to the understanding and comprehensive evaluation of proposals. The instructions permit the inclusion of any additional data or information an offeror deems pertinent within the stated page limitations. Offerors are cautioned to follow the detailed instructions fully and carefully, as the government reserves the right to make an award based on initial proposals received, without discussion of such proposals. However, if deemed necessary, and at its sole discretion, the government may request additional information from offerors.

c. All required elements of the RFP shall be submitted by the offeror with their proposal no later than the date/time shown in block 8 of the Standard Form (SF) 1449, Solicitation/ Contract/Order for Commercial Items.

The proposal shall be submitted to the address identified in block 9 of the SF 1449, Solicitation/Contract Order for Commercial Items. Facsimile offers and offers submitted through Federal Business Opportunities (FBO) are unacceptable. Any offeror that submits an offer that is incomplete, does not comply with requirements stated in the PWS, or otherwise does not conform to the requirements specified herein may result in the offeror being removed from consideration for award.

d. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal shall not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offeror’s proposal. Any proposal that modifies, or fails to conform, to the essential requirements or specifications of the RFP may cause the proposal to be judged unacceptable resulting in the offer being removed from consideration for award. Any aspect of the proposal judged to be unacceptable may render the entire proposal unacceptable. If your proposal is determined to be unacceptable, upon completion of proposal evaluations you will be notified promptly of the basis of the determination

e. In accordance with FAR Subpart 4.8, Government Contract Files, the government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the government will destroy extra copies of such unsuccessful proposals.

f. Period for acceptance of offers. The offeror shall provide a statement that the offeror’s proposal and prices will remain in effect for 120 days after solicitation closing date.

g. Product samples. Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are unnecessary and are not desired.

h. Questions, Clarifications, or Discrepancies. Address all questions, clarificaitons, or concerns regarding this solicitation in writing to the attention of Ms. Kathleen Henderson, Contracting Officer, via e-mail at kathleen.d.henderson2.civ@mail.mil or via fax at 210-221-5402, referencing solicitation number W81K04-17-R- 0001. Questions may be submitted up to 7 calendar days prior to proposal submission date (Block 8, SF 1449) in the format at Attachment 8, “Question and Answer Template.” In the event of solicitation discrepancies (e.g., errors, omissions, or is otherwise unclear or unsound), offerors shall immediately notify the Contracting Officer (KO) in writing with supporting rationale. Be advised that all correspondence sent via e-mail shall contain a subject line that reads “W81K04-17-R-0001, Enterprise (Off-Site) Remote Medical Coding Services.” Note that e-mail filters at Fort Sam Houston designed to filter e-mails without subject lines or with suspicious subject lines or contents (i.e.exe or .zip files); therefore, if this subject line is not included, the e-mail may not get through the e-mail filters. Also be advised that .zip or .exe files are not allowable attachments and may be deleted by the e-mail filters at Fort Sam Houston. If sending packages via e-mail, ensure only .pdf, .doc, or .xls documents are sent. The e-mail filter may delete any other form of attachments.

i. Debriefings. The KO will promptly notify unsuccessful offerors in accordance with procedures outlined in FAR Subpart 15.5, Preaward, Award, and Postaward Notifications, Protests, and Mistakes. Unsuccessful offerors may request and receive a debriefing in accordance with FAR Subpart 15.5.

j. Electronic Offers. The offeror shall submit Volumes I through IV in electronic format on read-only CDs

(CD-Rs) with an indication on each CD of the volume number and title. Use separate files to permit rapid location of all portions, including factors, supplements, exhibits, annexes, and attachments, if any. Each volume shall be on a separate CD. If files are compressed, the necessary decompression program must be included. The offeror’s CDs shall be virus free. The electronic versions of the proposal shall be submitted in a format readable by latest version of Microsoft (MS) Office Word, MS Office Excel, and MS Office Project. The government will accept PDF files for the electronic version.

k. Organization/Number of Copies/Page Limits. The offeror shall prepare the proposal as set forth in the Proposal Organization Table (Table 1.k. below). The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies as specified in Table 1.k.

The contents of each proposal volume are described in the Instructions to Offerors (ITO) paragraph as noted in the table below.

Table 1.k. - Proposal Organization

Volume ITO Paragraph Number Volume Title Copies Page Limit

I 2.a. Administrative 1 Unsanitized CD-R 10* Section A 2.a.(1) Completed/signed SF1449 Section B 2.a.(2) Acknowledged/signed amendments **See Below Section C 2.a.(3) Completed Provisions **See Below Section D 2.a.(4) Statement of Offerors Section E 2.a.(5) Responsibility Determination Section F 2.a.(6) Contractor Team Arrangement (if applicable)

II 2.b. Factor 1 – Price 1 Unsanitized CD-R No Limit

III 2.c. Factor 2 – Technical Acceptability 1 Unsanitized CD-R 1 Sanitized CD-R ***80

Section A 2.c.(5)(a)(i) General Requirements, PWS Section 1 Supplement A-1 2.c.(5)(a)(i) Sample Quality Control Plan Section B 2.c.(5)(a)(ii) Contractor-Furnished Material, Equipment and

Qualifications, PWS Section 4 Supplement B-1 2.c.(5)(a)(ii)(A) Sample Staffing Chart Supplement B-2 2.c.(5)(a)(ii)(B) Sample Equipment List

Section C 2.c.(5)(a)(iii) Specific Task Requirements, PWS Section 5 Supplement C-1 2.c(5)(a)(iii) Sample Monthly Status Report IV 2.d. Factor 3 – Past and/or Current Performance 1 Unsanitized CD-R No Limit

*10 Page limitation for Volume I, Administrative includes completed/signed SF 1449, statements of offerors, responsibility determination, and contractor team arrangement (if applicable).

**Page limitations are exclusive of acknowledged/signed amendments, completed provisions, and legible tables, charts, graphs, and figures (see 1.m. below).

***80 page limitation for Volume II, Technical Acceptability includes: General Requirements, PWS Section 1;

Sample Quality Control Plan (Supplement A-1); Contractor-Furnished Materials, Equipment, and Qualifications, PWS Section 4; Sample Staffing Chart (Supplement B-1); Sample Equipment List (Supplement B-2); Specific Task Requirements, PWS Section 5; and Sample Monthly Status Report (Supplement C-1).

l. Page Limitations. Page limitations shall be treated as maximums. Pages in excess of the above limitations will be removed and disregarded during the evaluation. When both sides of a sheet display printed material, it shall be counted as two (2) pages. Each page shall be counted except the following: Covers, tab dividers, title pages, glossaries, and table of contents. Also, page limits are not applicable to legible tables, charts, graphs and figures used wherever practical to depict organizations, implementation schedules, plans, etc.

m. Page Size and Format.

(1) Page size shall be 8.5 x 11 inches, not including foldouts. Pages shall be single-spaced. Except for the reproduced sections of the solicitation document, the text shall be New Times Roman and shall be no less than font size 12. Use at least one (1) inch margins on all four sides of the printed page. Pages shall be numbered sequentially by volume.

(2) Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 by 17 inches in size.

2. Proposal Content

a. Volume I – Administrative. Offerors shall submit one (1) virus-free unsanitized CD-R of the administrative proposal.

(1) Offerors shall include a copy of the completed SF 1449, with an original signature of a corporate officer authorized to negotiate for the company. Include proposed discount terms in Block 12 and the name of the company, address, phone and fax numbers in Block 17a.

(2) Offerors shall include acknowledged and original signed copies of amendments to the solicitation, if applicable.

(3) Offerors shall include COMPLETED provisions.

(4) Statements of Offeror.

(a) Offerors shall include a statement that the offeror and all subcontractors shall be in compliance with the Service Contract Act (SCA) of 1965, as amended. For certain labor categories, the FAR Clause 52.222-42, Statement of Equivalent Rates for Federal Hires, provides the Government’s assessment of the corresponding titles and occupational codes from the SCA Directory of Occupations. The minimum qualification requirements set forth in the PWS allow the Offeror to propose either SCA or non-SCA covered personnel for certain labor categories. The Government is not making a predetermination of whether or not a particular labor category is SCA; or, if covered, which category from the Directory of Occupations applies. It is the responsibility of the offeror and the subsequent contract awardee to comply with the SCA.

As the place of performance of a contract for services subject to the Act is unknown at the time of this solicitation, the solicitation does not initially contain a wage determination. The contracting agency, upon identification of firms participating in the procurement in response to an initial solicitation, shall obtain a wage determination for each location where the work may be performed as indicated by participating firms. An applicable wage determination must be obtained for each firm participating in the bidding for the location in which it would perform the contract.

The appropriate wage determination shall be incorporated in the resultant contract documents and shall be applicable to all work performed thereunder (regardless of whether the successful contractor subsequently changes the place(s) of contract performance).

(b) Offerors shall include a statement of the offeror’s appointed individual to make contractual decisions, and include the Offeror’s CAGE code, DUNS number, Tax ID number, along with an email address, telephone and facsimile (FAX) number.

(5) Responsibility Determination. To assist in determining offeror/contractor responsibility IAW FAR Part 9, the offeror shall provide evidence of adequate financial resources or of its ability to obtain required financial resources (see FAR subpart 9.14-1(a)). The offeror is responsible for providing evidence of adequate financial resources for each proposed contract (Central, Pacific, and Europe). Acceptable evidence consists of a commitment or explicit arrangement that will be in existence at the time of contract award(s). Acceptable evidence may include financial statements (balance sheet and income statements for the current period and prior fiscal year) or financial arrangements (resources to be used in support of contract performance such as internally generated funds, outside financing, or a combination of both). Adequate financial resources are defined as the funds available to a business for spending in the form of cash, liquid securities and credit lines necessary to acquire needed facilities, labor, equipment, or materials necessary for the successful completion of the contract(s).

https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=a5af468d02404a5262d0894f00a3b9e2&term_occur=10&term_src=Title:29:Subtitle:A:Part:4:Subpart:A:4.4 https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=ce8d164d3de492b66b6676897dd48e7e&term_occur=13&term_src=Title:29:Subtitle:A:Part:4:Subpart:A:4.4 https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=9405839cc766d7965da5e3fcfcc6e3b5&term_occur=5&term_src=Title:29:Subtitle:A:Part:4:Subpart:A:4.4 https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=ce8d164d3de492b66b6676897dd48e7e&term_occur=10&term_src=Title:29:Subtitle:A:Part:4:Subpart:A:4.4 https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=ce8d164d3de492b66b6676897dd48e7e&term_occur=11&term_src=Title:29:Subtitle:A:Part:4:Subpart:A:4.4 https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=a5af468d02404a5262d0894f00a3b9e2&term_occur=11&term_src=Title:29:Subtitle:A:Part:4:Subpart:A:4.4 https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=ce8d164d3de492b66b6676897dd48e7e&term_occur=12&term_src=Title:29:Subtitle:A:Part:4:Subpart:A:4.4 https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=a5af468d02404a5262d0894f00a3b9e2&term_occur=12&term_src=Title:29:Subtitle:A:Part:4:Subpart:A:4.4 https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=ebf617da5fb4ca2a25df5a709b3ef92d&term_occur=1&term_src=Title:29:Subtitle:A:Part:4:Subpart:A:4.4 https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=a5af468d02404a5262d0894f00a3b9e2&term_occur=13&term_src=Title:29:Subtitle:A:Part:4:Subpart:A:4.4

Offerors who fail to provide sufficient information for the Government to make an affirmative responsibility determination may be referred to the Small Business Administration (SBA) for Certificate of Competency. To be eligible for contract award(s), the Offeror must receive an affirmative responsibility determination or a Certificate of Competency issued by the SBA.

(6) Contractor Team Arrangements. Offerors may propose under this solicitation through a contractor team arrangement as defined in FAR Subpart 9.601. As such, a contractor team arrangement means an arrangement in which –

(a) Two or more companies form a partnership or joint venture to act as a potential prime contractor; or

(b) A potential prime contractor agrees with one or more other companies to have them act as its subcontractors under a specified Government contract or acquisition program. A major subcontractor is defined as a subcontractor performing more than 25% of the contract effort.

Offerors proposing a contractor team arrangement shall include a statement that fully discloses the contractor team arrangement and company relationships pursuant to FAR Subpart 9.603, Policy.

b. Volume II, Factor 1 – Price. Offerors shall submit one (1) virus-free, unsanitized CD-R.

(1) Pricing information shall be addressed ONLY in Volume II. A proposal will not be evaluated if it contains pricing information outside of Volume II.

(2) The offeror shall submit all unit prices up to two (2) decimal places (example:

$158.03). All dollar amounts provided in response to these instructions shall be stated in United States (U.S.)

currency.

(3) The offeror shall verify the accuracy of its prices.

(4) The determination of relative overall price for each anticipated contract will be established by totaling the proposed prices for each CLIN for the entire five-year ordering periods. An offeror may propose on all CLINs or specific CLINs.

(a) CLINs 0001AE-AJ, 0002AE-AJ, and 0003AE-AJ (Travel). Offerors shall not provide separate pricing for travel as travel is considered incidental to the required services and an estimated amount will be established by the Government in basic IDIQ for each CLIN with maximum ceilings on applicable Task Orders;

however, each CLIN travel amount estimated by the Government will be included in the total evaluated price for each offeror.

(b) CLINs 0001AK, 0002AK, and 000KAF (Post-Award Conference). Offerors shall not provide separate pricing for post-award conference; however, the post-award conference amount of $1,500 for each CLIN will be included in the total evaluated price for each offeror.

(c) CLINs 0001AL, 0002AL, and 0003AL (Contractor Manpower Reporting). Annual CMR requirements will not be evaluated as a separate price and therefore shall be rendered in the offeror’s price proposal as not separately priced, “NSP” and will be incorporated into resultant contracts as such.

(5) The Contracting Officer has determined there is a high probability of adequate competition on this acquisition. Upon examination of the initial proposals, the Contracting Officer will review this determination and if in the Contracting Officer’s opinion, adequate competition exists no additional price information will be requested.

However, if at any time during this competition the Contracting Officer determines that adequate competition no longer exists; offerors may be required to submit information to the extent necessary for the contracting officer to determine the reasonableness of price.

c. Volume III, Factor 2 - Technical Acceptability. Offerors shall submit one (1) virus-free sanitized CD-R and one (1) virus-free unsanitized CD-R of the technical proposal.

(1) The offeror shall sanitize one (1) virus-free CD-R by excluding any information that would identify their company (i.e., name, address, telephone numbers, employees’ names, etc.). The sanitized Volume II proposal shall contain the Offeror’s Commercial and Government Entity (CAGE) code on the top right corner of each page of each copy for identification purposes. If the offeror does not have a CAGE code for any reason at the time proposals are due, a five (5) character, alphanumeric, code created by the offeror shall be used. The codes used shall be identified in the Administrative section of the proposal.

(2) Volume III shall be organized according to the following outline. The intent of this outline is to give the offeror a general format to facilitate a timely evaluation by the government.

Factor 2 – Technical Acceptability Section A General Requirements, PWS Section 1

Supplement A-1 Sample Quality Control Plan

Section B Contractor-Furnished Materials, Equipment, and Qualifications, PWS Section 4

Supplement B-1 Sample Staffing Chart Supplement B-2 Sample Equipment List

Section C Specific Task Requirements, PWS Section 5 Supplement C-1 Sample Monthly Status Report

(3) All technical proposal information shall be confined to the appropriate volume and section. For example, only information included in the section labeled “Section A - General Requirements, PWS Section 1” will be evaluated for General Requirements, PWS Section 1. If General Requirements, PWS Section 1 information is included elsewhere in the proposal (e.g., different volume or section), it will not be evaluated as part of the Section A – General Requirements, PWS Section 1. The Government will not adapt their evaluation to comply with an offeror’s proposal submission or otherwise go in search of information that an offeror omitted or failed adequately to present. Proprietary information shall be clearly marked.

(4) The technical proposal (Volume II) shall not make reference to price data. The technical proposal will be evaluated strictly on technical approach.

(5) As the technical proposal will primarily describe how your company clearly meets the minimum solicitation requirements, it shall be specific and complete in every detail. A positive statement to the effect that you will accomplish all requirements per the solicitation is not acceptable. The technical proposal shall not merely offer to perform work in accordance with the solicitation but shall outline the actual methods proposed as specifically as possible. It is the offeror’s responsibility to ensure the completeness of the technical proposal; hence, the government technical review team will evaluate on the basis of the information provided in the technical proposal.

The Government will not assume that an offeror understands, complies, or clearly meets the minimum solicitation requirements unless described and specified in the technical proposal. All requirements specified in the solicitation are mandatory.

(a) Factor 2 - Technical Acceptability. The technical acceptability shall clearly demonstrate how the offeror intends to meet the minimum solicitation requirements. The offeror’s technical approach shall clearly indicate if the offeror is proposing on one, two, or all three contracts. As such, the offeror shall provide a technical approach that addresses how it intends to manage one, two, or three contracts. The technical approach shall include how the offeror intends to meet the general requirements (PWS Section 1); the contractor-furnished material, equipment, and qualifications (PWS Section 4); and, the specific task requirements (PWS Section 5) for one, two, or three contracts for the performance of enterprise (off-site) remote medical coding services. The offeror shall provide specific narrative details and/or descriptions of its technical approach with actual methods, processes, and procedures that demonstrates the offeror’s compliance and understanding of general requirements (PWS Section 1);

contractor-furnished material, equipment, and qualifications (PWS Section 4); and, specific task requirements (PWS Section 5). In addition to the technical approach, the offeror shall submit supplements as supporting documents to the technical approach.

(i) Section A - General Requirements (PWS Section 1). The offeror shall provide specific narrative details and/or descriptions of its technical approach with actual methods, processes, and procedures that demonstrate the offeror’s compliance and understanding of general requirements (PWS Section 1). The technical approach shall clearly demonstrate how the offeror intends to meet each of the general requirements in PWS Section 1. In support of its technical approach, the offeror shall submit Supplement A-1. Supplement A-1 is the offeror’s realistic, sample quality control plan (QCP) that includes specific quality control procedures or methods that demonstrates the offeror’s compliance and understanding of the quality control requirements (PWS 1.9), Attachment 1 - Quality Assurance Surveillance Plan (QASP), and Exhibit A - Performance Requirements Summary (PRS). The sample QCP shall be sufficiently comprehensive as to demonstrate intensive knowledge of quality control procedures in performance of commercial standards identified at PWS 1.9.

(ii) Section B –Contractor-Furnished Material, Equipment and Qualifications (PWS Section 4). The offeror shall provide specific narrative details and/or descriptions of its technical approach with actual methods, processes, and procedures that demonstrates the offeror’s compliance and understanding of contractor-furnished material, equipment, and qualifications (PWS Section 4). The technical approach shall clearly demonstrate how the offeror intends to meet each of the contractor-furnished material, equipment and qualification requirements in PWS Section 4.

(A) In support of its technical approach, the offeror shall submit Supplement B-1. Supplement B-1 is the offeror’s realistic sample staffing chart for each proposed contract (Central, Pacific, and Europe) based on the workload estimates provided in Attachments 2 – 5. The sample staffing chart shall demonstrate the offeror’s compliance and understanding of the solicitation. The sample staffing chart shall include estimated annual manning (number of full-time equivalents (FTEs)) for each MTF in each region for each proposed contract. The proposed staffing (FTE) levels shall be based on 1920 productive hours. For example (only Central Region MTFs OP and APV workload data is used in examples but offeror shall provide annual estimates for each region based on all workload data):

Attachment 2, Estimated Workload Data – Outpatient Records

Central Region MTFs Estimated Outpatient Records* Estimated* Year 1 Staffing/FTEs

JBSA, BAMC 856,523 ______

Fort Hood, CR Darnell, AMC 278,030 ______ Fort Sill, Reynolds, ACH 254,540 ______ Fort Polk, Baynes-Jones ACH 191,755 ______ Fort Bliss, WBAMC 259,034 ______ Fort Carson, Evans ACH 506,803 ______

Fort Leonard Wood, AHC 281,672 ______ Fort Leavenworth, Munson AHC 48,444 ______ Fort Huachuca, AHC 33,673 ______ Fort Riley, Irwin ACH 317,548 ______ Total ______

Attachment 3, Estimated Workload Data – APV

Central Region MTFs Estimated APV Records* Estimated* Year 1 Staffing/FTEs

JBSA, BAMC 2,800 ______

Fort Hood, CR Darnell, AMC 1,457 ______ Fort Polk, Baynes-Jones ACH 1,363 ______ Fort Bliss, WBAMC 2,986 ______

Fort Carson, Evans ACH 3,622 ______ Fort Leonard Wood, AHC 332 ______

Fort Leavenworth, Munson AHC 173 ______ Fort Riley, Irwin ACH 488 ______ Total ______

*The offeror shall provide a narrative describing the productivity factor, to include methodology, used in basis of estimating staffing/FTEs for each type of medical recording coding service (OP, APV, IPSR, and ED). If FTE is less than a whole number, round it to the nearest tenth (0.1).

(B) In support of its technical approach, the offeror shall submit Supplement B-2. Supplement B-2 is the offeror’s realistic, sample equipment list for each proposed contract. The sample equipment list shall demonstrate the offeror’s compliance and understanding of the solicitation requirements. As a minimum, the offeror shall include a list of proposed materials and equipment sufficient in detail (e.g., quantities, product/brand names, etc.) to demonstrate compliance and understanding of the solicitation requirements in PWS Section 4 for each proposed contract (e.g. Central, Pacific, and Europe).

(iii) Section C – Specific Task Requirements (PWS Section 5). The offeror shall provide specific narrative details and/or descriptions of its technical approach with actual methods, processes, and procedures that demonstrate the offeror’s compliance and understanding of specific task requirements (PWS Section 5). The technical approach shall clearly demonstrate how the offeror intends to meet each of the specific task requirements in PWS Section 5. In support of its technical approach, the offeror shall submit Supplement C-1. Supplement C-1 is the offeror’s realistic, sample monthly status report. The sample monthly status report shall demonstrate the offeror’s compliance and understanding of the solicitation requirements. As a minimum, the offeror shall provide the contractor’s format for meeting PWS 5.2.9 (to include subparagraphs) Monthly Status Report.

d. Volume IV, Factor 3 – Past and/or Current Performance. Offerors shall submit one (1) virus-free, unsanitized CD-R.

(1) The offeror shall submit past and/or current performance information for up to three contracts the offeror considers recent and relevant in demonstrating acceptable past and/or current performance. The word “contract” is defined as a single contract or a single task order on an Indefinite Delivery/Indefinite Quantity (IDIQ) contract. The word “contract”, as defined herein, does not mean basic IDIQ contract, for the purpose of past and/or current performance submissions under this solicitation. If an offeror submits more than three contracts, the Government will evaluate only the first three listed contracts for recency and relevancy. The three contracts may include prime and any major subcontractor(s) projected to perform on any resultant contract. Only those subcontractors that meet the definition of a major subcontractor, as defined as performing more than 25% of any resultant contract arising from this solicitation, will be used in the offeror’s past and/or current performance assessment.

(2) Past and/or current performance information may include data on efforts performed by other divisions, corporate management, and critical subcontractors or teaming arrangements, if such performance is recent and relevant to the requirements of the solicitation. If a contractor teaming arrangement is contemplated, provide complete information as to the arrangement, including any relevant and recent past and/or current performance information on teaming arrangements with the same partner. Provide with the proposal a letter of release from all subcontractors who will perform services under the contract that permits the offeror to submit subcontractor past and/or current performance information as part of the offeror’s proposal.

(3) The offeror shall provide a list of all past and/or current performance customer reference points of contact (POCs). Since the government may obtain past and/or current performance information from sources other than those provided by the offeror, offeror’s are encouraged to provide details on any past performance problems and the corrective actions taken. Additionally, the government may or may not obtain information on all of the offeror’s listed contract references and/or may or may contact all of the identified POCs.

(4) Past and/or current performance shall meet the recency and relevancy definition stated in the Addendum to FAR Provision 52.212-2, of the solicitation.

(5) An offeror without a record of relevant past and/or current performance or when information on past performance is not available, the offeror’s lack of past performance will be evaluated as having no favorable or unfavorable impact on the evaluation.

4. Discussions.

a. General Information. In accordance with FAR Subpart 15.306(d), discussion sessions with each offeror may be held.

b. Discussion Scheduling. If discussions are conducted, the KO will schedule the discussions sessions, and each offeror will be notified of the time and place at least three (3) business days prior to their discussion session. The KO will provide additional instructions with the notification. The discussion sessions will take place at a facility of the Government’s choosing in the Fort Sam Houston, TX area.

c. Discussions will be highly recommended for this source selection. The primary objective of discussions will be to maximize the Government’s ability to obtain best value, based on the requirement and the evaluation factors set forth in the solicitation.

d. If discussions are conducted, the KO will establish a competitive range based on the ratings of each proposal against all evaluation criteria (see FAR 15.306(c)). The establishment of the competitive range will be formally documented by the Government in a competitive range determination. The KO will only enter discussions, to include discussions to determine technical acceptability, with those offerors determined to be in the competitive range. If discussions are necessary to establish technical acceptability, the KO may conduct discussions with offerors whose proposal(s) are determined to be reasonably capable of being corrected without a major rewrite of the proposal.

e. If discussions are deemed necessary, the KO may determine that the number of most highly rated proposals that might otherwise be included in the competitive range exceeds the number at which an efficient competition can be conducted. In this event, the KO may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

f. Discussions will be tailored to each offeror’s proposal and will be conducted by the KO with every offeror within the competitive range. The scope and extent of discussions will be a matter of KO’s judgment. As a minimum, during discussions, the KO will indicate to, or discuss with, each offeror in the competitive range the following: (a) significant weaknesses, and (b) any deficiencies that were identified during the evaluation. This will be accomplished through the release of Evaluation Notices (ENs). ENs will be prepared by the source selection evaluation board and reviewed by the KO and Legal Counsel. All ENs will clearly indicate the type of exchange being conducted (e.g. clarification, communication, etc). Any EN addressing a proposal deficiency or significant weakness will clearly indicate that a deficiency/significant weakness exists. The KO will be encouraged to discuss other aspects of the offeror’s proposal that could in the opinion of the KO be altered or explained to enhance materially the proposal’s potential for award. However, the KO will not be required to discuss every area where the proposal could be improved as outlined at FAR 15.306(d) and (e). All discussions will be documented in writing.

End of Addendum to FAR Provision 52.212-1

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

Enterprise-Wide Remote Medical Records Coding Services Patient Administration and Biostatistics Activity (PASBA)

United States Army Medical Command (MEDCOM)

1. GENERAL: This is a non-personal services contract to provide enterprise-wide, remote (off-site) medical coding services throughout the United States Army Medical Command (MEDCOM). The Government will neither supervise Contractor employees nor control the method by which the Contractor performs the required tasks. Under no circumstances will the Government assign tasks to, or prepare work schedules for, individual Contractor employees. It shall be the responsibility of the Contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the Contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the Contractor's responsibility to notify the Contracting Officer immediately.

1.1 BACKGROUND.

1.1.1 The MEDCOM Patient Administration Systems and Biostatistics Activity (PASBA) has identified approximately ten (10) million medical records annually that go beyond the coding capability of the of MEDCOM Medical Treatment Facilities’ (MTFs) coding staff. These medical records are retained from all services (Army, Air Force, Navy and Marines) for active duty service members, family members and beneficiaries, retirees, civilian trauma, and other categories of patients. The outpatient medical records include Outpatient Clinic (OP) Records, Emergency Department (ED), Ambulatory Procedure Visits (APVs), and Inpatient Professional Service Rounds (IPSR), and other outpatient records within MHS Genesis (DoD electronic health record being implemented at Madigan Army Medical Center, Fort Lewis, Washington).

1.1.2 Per the Military Health System (MHS), Professional Services and Specialty Medical Coding Guidelines, Version 5.0, “Medical coding is the alphanumeric representation of clinical documentation. It allows standardized, efficient data gathering for a variety of purposes. While it can provide a detailed clinical picture of a patient population, it can also be useful in overseeing population health, anticipating demand, assessing quality outcomes and standards of care, managing business activities, and receiving reimbursements for services.” As such, the MEDCOM MTFs coding staffs are responsible for transposing documented medical care into an alphanumeric format.

1.2 SCOPE.

1.2.1 The contractor shall provide all personnel, management, administration, facilities, materials, equipment, and services except as identified in Paragraph 3, Government-furnished equipment, necessary to perform non-personal, remote medical record outpatient coding services and related medical record coding functions in support of 18 MTFs…