A.09.01_W81K04-17-R-0001_Questions_and_Answers_032317.pdf

Document Pg # Para # Question Government Response

W81K04-17-R-0001 94 A

Can the government help the vendor community understand how Lowest Price Technically Acceptable will help to develop an Enterprisewide Solution?

Lowest Price Technically Acceptable source selection process is appropriate when best value is expected to result from selection of the technically acceptable proposal with the lowest evaluated price.

W81K04-17-R-0001 94 A

During Industry Day, the Government stated that it would be highly unlikely that LPTA would be utilized. Why has the Government chosen this procurement method?

LPTA method is the best value method for requirements that are clearly definabable and the performance risk is low.

W81K04-17-R-0001 94 A

Given the size and scope of this program, in addition to the level of program management that would be required, it is highly suggested that the government procure using a best value approach vs. LPTA.

LPTA method is the best value method for requirements that are clearly definabable and the performance risk is low.

W81K04-17-R-0001 Not Provided 1449

Why has the Government chosen to limit competition by setting this businesses aside WOSB? If the government is seeking best practices and an Enterprisewide Solution, wouldn't a full and open competition drive best competition, value, and solutions?

Acquisition strategy is in compliance

FAR Subpart 19.203(c).

W81K04-17-R-0001 Not Provided Section 5.2.9 Can the government clarify if penalties will be incurred for codeable vs. noncodeable encounters?

IAW 5.2.8, penalty decrements will be initiated and applied if the CARA audit coding accuracy falls below 97%.

W81K04-17-R-0001 Not Provided Section 4.3.1 & 4..4.1 Please clarify minimum years of personnel experience.

PWS 4.3.1 is for the contractor's experience; PWS 4.3.4.1 is the medical coders' experience.

W81K04-17-R-0001 Not Provided Section 5.2.9.1.2

Can the government please clarify what needs to be audited? What percentage of charts need to be audited.

What is the requirement for self-auditing?

PWS 5.2.9.1 requires the contractor to provided "enhanced data" in its monthly status report; PWS 5.2.9.1.2 is an example of the enhanced data (contractor's self-auditing of the accuracy rate of each coder by type of record).

W81K04-17-R-0001 Not Provided Not Provided Does the prime contractor need to have an ISO 9000 registration to be a compliant bidder?

No.

W81K04-17-R-0001 Not Provided Not Provided If the Govt. is looking for an Enterprise Solution, why is the

Govt. going to break the award into three components?

The enterprise solution is at regional level.

W81K04-17-R-0001 Not Provided Not Provided

For the size of this contract and this level of experience and financial capacity to perform successfully, we request the

Govt. consider using a higher NAICS code.

Noted for consideration.

W81K04-17-R-0001 Not Provided Not Provided

Based on our experience performing similar contracts, LPTA may not drive the best solution for the Government.

Will the Government consider updating the basis of competition to Best Value?

No.

W81K04-17-R-0001 Not Provided Not Provided Will the Govt. consider a separate CLIN for computers and other Contractor Furnished Equipment?

No.

W81K04-17-R-0001 A.09.03 Draft solicitation 7 The RFP lists a max quantity of 15,000,000 codes is this per year or for the 5 year contract?

For SLIN 0002AA, 5-year maximum quantity = 15,000,000.

W81K04-17-R-0001 Not Provided Not Provided The RFP is it to be priced per code or per visit/encounter? Per coded record.

W81K04-17-R-0001 Not Provided Not Provided

To respond to all locations or bid on all locations is the respondant required to have offices located in the area for instance Pacific or Europe?

No.

W81K04-17-R-0001 Not Provided Not Provided Can one vendor handle all coding from an American location?

Yes.

W81K04-17-R-0001 Not Provided Not Provided

How will the new vendor receive or acces the data to code?

Will it be through secure- remote logins or some alternative method?

See Draft Solicitation, Page 48, PWS 1.5.

W81K04-17-R-0001 Not Provided Not Provided

Will all coding staff hired by the nedor have to undergo fingerprint clearance as required by other RFP's of similar nature?

Yes, see Draft Solicitation Page 50 - 51, PWS 1.7 - 1.7.2.1.2.

W81K04-17-R-0001 Not Provided Not Provided It says there will be a preproposal meeting is a call in attendance acceptable for those not near the location?

No.

W81K04-17-R-0001 Not Provided Not Provided Can you provide a timeline from proposal receipt to contract award?

No, proposal and prices will remain in effect for 120 days after solicitation closing date.

W81K04-17-R-0001 Not Provided Not Provided

The RFP states that the guaranteed minimum is $1500.00 and maximum quantity is x amount, is the new vendor(s) only covering for overflow? Or will the new vendor handle all coding?

The scope is to perform remote medical coding services of OP, ED, APV,aand

IPSR records that exceed the coding capability of MEDCOM MTFs coding staff.