A.09.03_W81K04-17-R-0001_Preproposal_Conference.pdf

Pre-Proposal Conference Enterprise (Off-Site) Remote Medical Coding Services

Information Brief

Kathleen Henderson, Contracting Officer

Yvonne Camarce, Contract Specialist

MAJ Mahealani McFarland, Deputy Director, PASBA

MAJ Michael Ace

FOUO

3 May 2017

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Mission

Improve Army Medicine by Providing Medical Coding and Auditing, Data Quality, Analytics, and Deployed Record Services.

Vision

Lead the Evolution of Healthcare through Clinical and Business

Operations for a Ready and Reliable Force.

“Where Inspiration…Meets Innovation”

PASBA Mission & Vision

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PASBA Branches

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D a ta

A n a ly s is

• Targeted Analysis

• Toolkit

• ORT3/IRT3

• EOD

• CHUP

• BMI

• Data Support

H

IM

• Coding Audits

(CARA)

• Consultation

• Training

• Guidance/Help Desk

D a ta

Q u a lit y

• DQ

Management Control Program

• File Processing

• Quality Assurance

• Deployed Medical Record Processing

D e v e lo p m e n t

• Data Processing

• Application Development

• Data Warehouse Management

• HR manager

• Civilian personnel actions

• Evals

• Awards

• Building manager/fire safety

• DTS reviewer & approval

• ATAAPS Admin

• DTMS/training

Admin

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Services/Operations

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• Administration (Admin)

– HR manager, conduit to higher HQ, Civilian personnel actions, tracking, evaluations, awards, building manager/fire safety, DTS reviewer & approval, manage Directors calendar, ATAAPS Admin, key control, DTMS/training, supply, mail, VTC support

• Data Quality (DQ)

– The Data Quality Management Control Program is a DoD mandated program, requiring MTF Commander’s to be briefed on and approve a monthly DQ Statement.

– Defense Medical Information System (DMIS) ID Manager for the Army

• Deployed Medical Records Processing Center (DMRPC)

– The Deployed Medical Records Processing Center reviews, assembles and codes inpatient records from the CENTCOM AOR. To date have coded over 140,000 inpatient records.

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Services/Operations (cont.)

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• Data Analysis (DA)

– Data Analysis serves the MTF by providing relevant tools which can be used to improve clinical processes and business operations.

– Serves as the Army hub for Data Use Agreements for DHA, PASBA &

MODS.

– Supports operational, research & congressional data requests.

• HIM

– Army Coding Audit Program to improve coding accuracy and clinical documentation which leads to increased workload capture, Third Party

Claim reimbursement and continuity of care of our beneficiaries.

– Coding/CDI Training.

– Clinical documentation improvement (CDI)

• Data Repository

– Managing over 55 TB of disk space supporting 45 data repositories

(core data repositories and backups).

– Processing 551 data transmittals from Army MTFs, managing over 91 automated data processing programs populating data.

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PASBA Synergy

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PASBA

HIM

Data Analysis

Policy Data Quality

Development

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Our website

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Products

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Pre-Proposal Conference

Enterprise (Off-Site) Remote Medical Coding Services

W81K04-17-R-0001

3 May 2017

Presented By:

Kathleen Henderson, Contracting Officer

And

Yvonne Camarce, Contract Specialist

Health Readiness Contracting Office

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10:00 – 10:30 am Registration

10:30 – 11:00 am Introduction/Administrative

Announcements/PASBA Briefing

11:00 – 12:00 pm Solicitation Terms and Conditions/CLINs

12:00 – 12:45 pm Break/Lunch

12:45 – 2:00 pm Solicitation Discussion

(FAR Provision Addendum 52.212-1)

2:00 – 2:15 pm Break

2:15 – 3:30 pm Solicitation Discussion

(FAR Provision Addendum 52.212-1 and -2)

Agenda – 3 May 17

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• Clarifications and Questions related to the RFP

– Must be submitted in writing

• To be Posted on FedBizOpps after Conference:

– Briefing Slides and Attendees List

– Official responses to clarifications and questions

• Company and authors’ names excluded

• Unauthorized Activities

– Sidebars with Government Personnel

– Use of Recording Devices

• Visitor’s badge must be worn in full view

Administrative Announcements

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• Procuring and Administrative

– Contracting Officer – Ms. Kathleen Henderson

– Contract Specialist – Ms. Yvonne Camarce

– Branch Chief – Ms. Linda Lorillard

• Technical Representatives

– Contracting Officer Representative – MAJ Mahealani McFarland

– Technical Representative – MAJ Michael Ace

Introduction of Government Team

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• FAR 12 Commercial Terms and Standards

• Contract Type Firm Fixed Price (FFP) and Cost Reimbursable Contract Line Items

(CLINS)

• Competitive, LPTA Source Selection Procedures

• Instructions to Offerors (FAR 52.212-1)

• Evaluation of Offers (FAR 52.212-2)

• Proposal Due Date: Anticipated Mid-June

Solicitation Terms and Conditions

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• Acquisition will utilize the lowest-price, technically acceptable (LPTA) source selection techniques in accordance with FAR Subpart 15.101-2, as supplemented, to make best value award decisions. Technical tradeoffs will not be made and no additional credit will be given for exceeding acceptability.

• Three regional Indefinite Delivery Indefinite Quantity (IDIQ), Single Award

Task Order Contracts (SATOCs) will be awarded (Central, Pacific, and

Europe); one offeror may win all three SATOCs. Awards will be made to the acceptable offeror(s) with the lowest evaluated price, technically acceptable, deemed responsible in accordance with the FAR, and whose proposal conforms to the solicitation requirements.

• The following evaluation factors will be set forth in the solicitation:

– Factor 1: Price

– Factor 2: Technical Acceptability

– Factor 3: Past and/or Current Performance

Basis of Award

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• Factors to Be Evaluated.

Factor 1 – Price. Price reasonableness will be utilized in the evaluation of the Firm Fixed Price Contract Line Items (CLINs) for each region. CLINs (to include SubClins) are as follows:

CLIN 0001 – Central Region

CLIN 0002 – Pacific Region

CLIN 0003 – Europe Region

Factor 2 – Technical Acceptability.

Factor 3 – Past and/or Current Performance.

Best Value – FAR 15.102

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FAR Provision 52.212-1

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Volume ITO Paragraph

Number Volume Title Copies Page Limit

I 2.a. Administrative 1 Unsanitized CD-R 10*

Section A 2.a.(1) Completed/signed SF1449

Section B 2.a.(2) Acknowledged/signed amendments **See Below

Section C 2.a.(3) Completed Provisions **See Below

Section D 2.a.(4) Statement of Offerors

Section E 2.a.(5) Responsibility Determination

Section F 2.a.(6) Contractor Team Arrangement (if applicable)

II 2.b. Factor 1 – Price 1 Unsanitized CD-R No Limit

III 2.c. Factor 2 – Technical Acceptability 1 Unsanitized CD-R

1 Sanitized CD-R ***80

Section A 2.c.(5)(a)(i) General Requirements, PWS Section 1

Supplement A-1 2.c.(5)(a)(i)

Sample Quality Control Plan

Section B 2.c.(5)(a)(ii) Contractor-Furnished Material, Equipment and

Qualifications, PWS Section 4

Supplement B-1 2.c.(5)(a)(ii)(A)

Sample Staffing Chart

Supplement B-2 2.c.(5)(a)(ii)(B)

Sample Equipment List

Section C 2.c.(5)(a)(iii) Specific Task Requirements, PWS Section 5

Supplement C-1 2.c(5)(a)(iii) Sample Monthly Status Report

IV 2.d. Factor 3 – Past and/or Current Performance 1 Unsanitized CD-R No Limit

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Factor 1 – Price

• Adequate price competition

• Overall price for each anticipated contract will be established by totaling the proposed prices for each CLIN for the entire five-year ordering periods. An offeror may propose on all CLINs or specific

CLINs.

– CLINs 0001AE-AJ, 0002AE-AJ, and 0003AE-AJ (Travel). Offerors shall not provide separate pricing for travel as travel is considered incidental to the required services and an estimated amount will be established by the Government in basic IDIQ for each CLIN with maximum ceilings on applicable Task Orders; however, each CLIN travel amount estimated by the Government will be included in the total evaluated price for each offeror.

– CLINs 0001AK, 0002AK, and 0003AK (Post Award Conference). Offerors shall not provide separate pricing for post-award conference; however, the post-award conference amount of $1,500 for each CLIN will be included in the total evaluated price for each offeror.

– CLINs 0001AL, 0002AL, and 000LAG (Contractor Manpower Reporting). Annual CMR requirements will not be evaluated as a separate price and therefore shall be rendered in the offeror’s price proposal as not separately priced, “NSP” and will be incorporated into resultant contracts as such.

• Proposed CLIN unit prices will be evaluated for unbalanced pricing (IAW FAR15.404-1(g)).

FAR Provision 52.212-2

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Factor 2 - Technical Acceptability.

A decision on the technical acceptability of each offeror’s technical proposal will be made. Each technical proposal will be assigned a rating of:

Acceptable: The proposal clearly meets the minimum requirements of the solicitation; or, Unacceptable: The proposal does not clearly meet the minimum requirements of the solicitation.

Each offeror’s technical proposal must clearly meet the minimum requirements of the solicitation. A technical review team composed of key government personnel will use their technical skills, knowledge, and experience to thoroughly review the adequacy of the technical proposals. The government will assess whether the offeror’s technical proposal clearly meets the minimum requirements of the solicitation by evaluating the following:

Compliance with the requirements of the solicitation, and

Understanding of the requirements of the solicitation.

Technical acceptability will be evaluated in the technical proposal as follows:

Description: The government will evaluate this factor to determine if the offeror’s technical approach, to include the supplements, demonstrates understanding, compliance, and clearly meets the minimum solicitation requirements.

Measure of Merit: This factor is met when the offeror submits, as part of its technical proposal, specific narrative detailed and/or description of its technical approach (to include supplements) with actual methods, processes, and procedures that demonstrate the offeror’s compliance and understanding of the minimum solicitation requirements.

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Factor 3 - Past and/or Current Performance.

• An assessment of the offeror's probability of successfully performing the required effort; therefore, past and/or current performance evaluation is not a responsibility-type factor.

• There are two (2) aspects to the past and/or current performance evaluation. First aspect, whether the lowest priced, technically acceptable offerors' past and/ or current performance is recent and relevant to the effort to be acquired. The second aspect of the past and/or current performance evaluation is to determine how well the contractor performed on the contracts.

• A decision on the past and/or current performance acceptability of each offeror's past and/or current performance proposal will be made. Each past and/or current performance proposal will be assigned a rating of:

Acceptable: Based on the offeror’s performance record, the government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown.

Unacceptable: Based on the offeror’s performance record, the government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

• Each offeror’s past and/or current performance proposal must clearly meet the minimum requirements of the solicitation. The government will assess whether the offeror’s past and/or current performance proposal clearly meets the minimum requirements of the solicitation.

• An offeror without a record of recent and relevant past and/or current performance, or for whom information on past and/or current performance is not available or so sparse that no meaningful past and/or current performance rating can be reasonably assigned, shall be assigned an “unknown” past and/or current performance rating. The offeror may not be evaluated favorably or unfavorably regarding an “unknown” past and/or current performance rating. In the context of acceptability/ unacceptability, “unknown” shall be considered “acceptable.”

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Questions

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Summary

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• Introduction/Administrative Announcements

• Solicitation Terms and Conditions/CLINs/Basis of

Award/Tradeoff Process

• Solicitation Discussion (FAR Provision Addendum

52.212-1)

• Solicitation Discussion (FAR Provision Addendum

52.212-2)

• Solicitation Discussion (Wrap-Up)

• Questions