Electron Storage Ring D2 Dipole Magnets

Brookhaven Science Associates, LLC (BSA), operating Brookhaven National Laboratory under a U.S. Department of Energy prime contract, is soliciting proposals for the detailed engineering design and production of 195 Electron Storage Ring D2 dipole magnets for the Electron-Ion Collider, with proposals due December 8, 2026 at 5:00 PM EST. No set-aside is used. The notice lists the Department of Energy Office of Science as the agency, and the solicitation is Request for Proposal No. 462499.

The buy covers 194 production magnets and one first article magnet. Place of performance is Upton, New York 11973, with delivery FOB Destination at Brookhaven National Laboratory. Offerors must furnish all labor, services, materials, and equipment under the draft contract (Enclosure 1), including the Statement of Work and referenced specifications and drawings. Estimated award is March 25, 2027, and proposals must remain firm for 120 days after the due date.

This is a Best Value procurement evaluated on technical factors and price. Technical proposals are point-scored on Fabrication Method and Plan (30 points), Prior Experience and Past Performance Producing Magnet Assemblies for High Accuracy Applications (30 points), Manufacturing, Inspection, and Testing Capability (30 points), and Quality Assurance (10 points). A minimum of 60 out of 100 points is required for technical responsiveness.

Offerors expecting to submit offers exceeding $900,000 must submit a Small Business Subcontracting Plan with BSA stretch goals of 50% small business, 5% small disadvantaged business, 5% women-owned business, 3% HUBZone, 3% veteran-owned business, and 3% service-disabled veteran-owned business. All offerors must be registered in SAM. Foreign procurements require coordination with Interfreight Harmonized Logistics Inc., and ocean freight requires a 10-2 Security Filing Form 72 hours before vessel departure.

Submission consists of two emailed documents in English: Volume 1 (technical proposal) and Volume 2 (business/price proposal). The pricing sheet requires unit pricing for the first article magnet, base pricing for 32 production magnets, option pricing for 162 additional production magnets, and steel pricing by total tons and price per ton. Questions must be submitted in writing by email to cblanchar@bnl.gov, and responses of general interest go to all offerors. Contact Cindy Blanchard, Senior Contracts Specialist, Procurement & Property Management Division.