Prototype Stripline Kickers

Brookhaven Science Associates, procuring on behalf of the Department of Energy Office of Science, seeks design, fabrication, assembly, testing, documentation, and delivery of one stripline kicker prototype for the Electron Storage Ring swap-out injection kicker system at the Electron-Ion Collider at Brookhaven National Laboratory, with quotations due December 4, 2026 and questions due November 20, 2026 at 5:00 PM EST.

Place of performance is Upton, New York. The contract is firm fixed price, awarded to the responsive and responsible contractor with the lowest total price. All vendors must be registered in the System for Award Management with a Unique Entity ID number, or foreign vendors must complete AMS-Form-050. The NAICS code is 335999 (All Other Miscellaneous Electrical Equipment and Component Manufacturing) with a size standard of 600 employees.

The period of performance is 18 months from an effective date of August 31, 2026. The stripline kicker prototype must conform to Specification EIC-INS-SPC-010 (dated 8/31/2026) and Statement of Work EIC-INS-SOW-017 (dated 8/31/2026), which together define detailed mechanical design, fabrication and assembly drawings with UHV-compatible processes, thermal and structural analyses, quality assurance, and comprehensive documentation requirements. The contractor must conduct Preliminary Design Review and Final Design Review prior to prototype manufacturing, maintain configuration control, participate in bi-weekly video meetings with BNL-EIC, attend minimum two face-to-face meetings at the fabrication site, and retain quality records for five years.

Quotations must be all-inclusive in U.S. dollars, FOB Brookhaven National Laboratory with freight prepaid and inclusive of import duties and customs charges. Pricing is valid for 60 days. Domestic vendors must submit a W-9 Form; foreign vendors must submit a W-8 Form. All offerors must certify current SAM registration, provide descriptive materials documenting whether proposed items are domestic or foreign end products per FAR Part 25 Buy American Act requirements, and accept BSA's General Terms and Conditions for Non-Commercial Items (Rev. 25; September 2026) and associated contractual requirements.