Prototype Stripline Kickers

Brookhaven Science Associates, LLC is soliciting firm fixed-price quotations on behalf of the Department of Energy Office of Science for one stripline kicker prototype for the Electron Storage Ring swap-out injection kicker system at the Electron-Ion Collider, Brookhaven National Laboratory. Quotations are due December 4, 2026 at 5:00 PM EST, and questions are due November 20, 2026 at 5:00 PM EST. The procurement uses full and open competition with no set-aside, and award goes to the lowest total price from a responsive, responsible contractor that meets all technical requirements.

Place of performance is Upton, New York. Pricing must be all-inclusive, quoted in U.S. dollars, and inclusive of import duties and customs, with freight prepaid and delivery FOB Brookhaven National Laboratory. Quoted prices remain firm for 60 days. Payment terms are Net 30 for large or foreign businesses and Net 10 for small businesses. The NAICS code is 335999 with a 600-employee size standard, and the PSC is 5999. The RFQ states that the period of performance and delivery date are to be determined. The attached statement of work describes 11 sequential tasks over approximately 18 months.

The scope covers mechanical design from BNL-supplied electromagnetic specifications, manufacturing and assembly drawings with UHV-compatible fabrication, thermal and structural analyses, a simplified brass RF mockup with Vector Network Analyzer S-parameter measurements, and one UHV-certified prototype with stretched-wire RF characterization and vacuum certification. The specification requires an active electrode length of 900 mm, a maximum installation length of 1200 mm, and a minimum clear beam aperture of 30.0 mm ID. Preliminary and Final Design Reviews must precede prototype manufacturing. The contractor must hold bi-weekly video meetings, attend a minimum of two face-to-face meetings at the fabrication site, maintain configuration control under BNL-QA-101, and retain quality records for five years. Changes affecting geometry, materials, cooling performance, or interfaces require prior written approval from the BNL Technical Representative. STEP geometry files are available from the Contract Specialist on request. They are simplified illustrations, not mechanical construction files, and substantial thermal analysis remains for the vendor.

Submissions go by email to Mark Bryan at mbryan@bnl.gov, with RFQ 483335 in the subject line. Offerors submit pricing on AMS-Form-043 (Enclosure C) and a separate document showing how they meet RFQ requirements. Offerors must hold an active SAM registration with a Unique Entity ID, or foreign vendors must complete AMS-Form-050. Offerors must also provide documentation of domestic or foreign end-product status under Buy American requirements. Foreign-origin items require country of origin, an HTS code, and an export control point of contact.