DoWEA Safety Aide and Attendant Services for Student Transportation in Okinawa, Japan (AMD2)
Closed Solicitation Posted
This opportunity was awarded. See the award notice from , or the latest solicitation from .
- Solicitation number
- HE125426QE044
- Agency
-
DOD Education Activity
Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 485410 School and Employee Bus Transportation
- Place of performance
- Okinawa, Japan. Okinawa Japan
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Defense Education Activity seeks safety aide and attendant services for student transportation in Okinawa, Japan, with proposals due May 19, 2026, under solicitation HE125426QE044. This is an IDIQ firm-fixed-price contract issued as a combined synopsis/solicitation and Request for Quote under FAR Part 12 commercial services, not set-aside for small business.
Place of performance is Okinawa, Japan, with acceptance at DODEA Pacific South District Central Warehouse, Kadena Air Base. The contractor will staff 42 daily Safety Attendant routes serving Pre-K through 2nd grade students (15,120 runs in base year) and 11 daily Safety Aide routes for special education students with IEPs (4,110 runs in base year), with identical quantities across four option years plus a potential six-month FAR 52.217-8 extension. Contract performance runs August 1, 2026, through January 31, 2032, with operations approximately 180 school days annually (August–June, Monday–Friday, 0530–1600 hours). The NAICS code is 485410, School and Employee Bus Transportation.
Personnel must be at least 19 years old, fluent in English and Host Nation language at B1 level (speaking, reading, writing), and hold current First Aid/CPR and Anaphylaxis/EpiPen certifications. All staff require background investigations per DoD regulations with no criminal history of sexual offenses, child-related crimes, felony drug offenses, assault, reckless driving, or civil negligence findings. The contractor must appoint a Primary and Alternate Contract Manager within 40 miles of the installation. Security and safety training covering terrorism awareness, vehicle inspections, surveillance detection, and emergency response is contractor-provided.
Evaluation uses four factors: Staffing Capability, Past Performance, Price, and Representations and Certifications. The Government will award without negotiations using comparative analysis, considering staffing capability to maintain uninterrupted services, personnel availability, contingency planning, past performance recency and relevancy (within three years, minimum one reference from prime contractor), and fair and reasonable pricing. Vendors must submit a completed Non-Disclosure Agreement (Attachment 7) by April 23, 2026, at 11:00 a.m. EDT to receive restricted route lists and commuting area zone information. Questions are due April 28. The contract minimum guaranteed is 376,103.75 Japanese Yen, with maximum quantity of 137,495 runs (base plus 30% increase).
Amendment 2 (issued May 12, 2026) extended the due date to May 19 at 11:00 a.m. EDT, added answers to questions, and updated the Performance Work Statement with revisions highlighted in yellow. All documents must be virus-free, legible, under 10 MB, and submitted in PDF or Microsoft Office formats with CUI markings. Contracting Officer: Dustin Fazzini (dustin.fazzini@DoDEA.edu); Contract Specialist: David Infante (david.infante@DoDEA.edu).
Notice text
4 versions
Update #4 · Latest ·
Amendment 2 (AMD2) - Answers to Questions Submitted, Update PWS, Extend Submission of Quote due date to 11:00AM EDT of 19 May 2026. See SF-30, PWS AMD2, and Q&A attachments for full details.
Amendment 1 (AMD1) - Revise Submission of Quote due date to 14 May @ 11:00 AM EDT.
Combined Synopsis/Solicitation - HE125426QE044Description.This is a combined synopsis/solicitation for commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. This solicitation: HE125426QE044 is being issued as a Request for Quote (RFQ). This acquisition is not set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text provisions and clauses may be accessed electronically at www.acquisition.gov. The NAICS code is 485410.Please review all attachments to this combined solicitation carefully. A list of line-item number(s) and items, quantities, and units of measure for the base year, four (4) option years and the FAR 52.217-8, Option to Extend Services, are attached as well as a description of requirements for the items to be acquired and the dates and delivery and acceptance.Communication. The Contracting Officer and Contract Specialist are the sole points of contact for this acquisition. The points of contact regarding this acquisition are:Contracting Officer: Dustin Fazzini, dustin.fazzini@DoDEA.eduContract Specialist: David Infante, david.infante@DoDEA.eduCommunications with any other officials may compromise the integrity of this acquisition and result in cancellation of the requirement. Required immediate submission of Attachment 7, Non-Disclosure Agreement. The Vendor must send an email with the completed Attachment 7 Non-Disclosure Agreement to the Contracting Officer AND Contract Specialist to receive Attachment 7 (a) Route List, and Attachment 7(b), Commuting Area Zone information/Map. Since these attachments are restricted only to Vendors submitting a completed Attachment 7, failure to do so will result in a Vendor not being eligible for award.The Vendor must submit the completed Attachment 7 Non-Disclosure Agreement as soon as possible, but NO LATER THAN 11:00 a.m. EDT, 23 April 2026. The subject of the e-mail shall be HE125426QE044, Attachment 7 Submittal. Please provide the companys name and point of contact to include name, title, address, e-mail, phone number, companys Unique Entity Identifier/ID, and NATO Cage Code in the body of the email.After submitting the completed Attachment 7, the Government will provide the Vendor with Attachment 7(a) Route List, and Attachment 7(b), Commuting Area Zone information/Map., via email.Submission of Questions. Vendors shall submit questions concerning this solicitation, electronically, NO LATER THAN 11:00 a.m. EDT, 28 April 2026. Questions submitted after this date may not be considered for a response. Submission of Quote.The vendor must send their quote via e-mail to Mr. David Infante (david.infante@dodea.edu) and Mr. Dustin Fazzini (dustin.fazzini@dodea.edu) with their attached quote. The subject of the e-mail shall be Quote for HE125426QE044. Offers must be submitted via email no later than 11:00 a.m. EDT on 04 May 2026 in response to this solicitation. Vendors must ensure that the signed and dated quote and all attachments are virus-free, legible, and are received at Mr. David Infante and Mr. Dustin Fazzinis e-mail addresses no later than the solicitation closing date and time. Emails over 10 MB will be rejected by DoDEAs network. If the electronic copy cannot be opened, the Contract Specialist or Contracting Officer will notify the Vendor, and a replacement electronic copy shall be provided by the Vendor within one (1) working day after notification.Documents shall be submitted in separate pdf or Microsoft Office (e.g., Word, Excel, etc.) format by e-mail on or before the closing date and time stated in in this combined synopsis/solicitation.
Update #3 ·
Amendment 1 (AMD1) - Revise Submission of Quote due date to 14 May @ 11:00 AM EDT.
Combined Synopsis/Solicitation - HE125426QE044Description.This is a combined synopsis/solicitation for commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. This solicitation: HE125426QE044 is being issued as a Request for Quote (RFQ). This acquisition is not set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text provisions and clauses may be accessed electronically at www.acquisition.gov. The NAICS code is 485410.Please review all attachments to this combined solicitation carefully. A list of line-item number(s) and items, quantities, and units of measure for the base year, four (4) option years and the FAR 52.217-8, Option to Extend Services, are attached as well as a description of requirements for the items to be acquired and the dates and delivery and acceptance.Communication. The Contracting Officer and Contract Specialist are the sole points of contact for this acquisition. The points of contact regarding this acquisition are:Contracting Officer: Dustin Fazzini, dustin.fazzini@DoDEA.eduContract Specialist: David Infante, david.infante@DoDEA.eduCommunications with any other officials may compromise the integrity of this acquisition and result in cancellation of the requirement. Required immediate submission of Attachment 7, Non-Disclosure Agreement. The Vendor must send an email with the completed Attachment 7 Non-Disclosure Agreement to the Contracting Officer AND Contract Specialist to receive Attachment 7 (a) Route List, and Attachment 7(b), Commuting Area Zone information/Map. Since these attachments are restricted only to Vendors submitting a completed Attachment 7, failure to do so will result in a Vendor not being eligible for award.The Vendor must submit the completed Attachment 7 Non-Disclosure Agreement as soon as possible, but NO LATER THAN 11:00 a.m. EDT, 23 April 2026. The subject of the e-mail shall be HE125426QE044, Attachment 7 Submittal. Please provide the companys name and point of contact to include name, title, address, e-mail, phone number, companys Unique Entity Identifier/ID, and NATO Cage Code in the body of the email.After submitting the completed Attachment 7, the Government will provide the Vendor with Attachment 7(a) Route List, and Attachment 7(b), Commuting Area Zone information/Map., via email.Submission of Questions. Vendors shall submit questions concerning this solicitation, electronically, NO LATER THAN 11:00 a.m. EDT, 28 April 2026. Questions submitted after this date may not be considered for a response. Submission of Quote.The vendor must send their quote via e-mail to Mr. David Infante (david.infante@dodea.edu) and Mr. Dustin Fazzini (dustin.fazzini@dodea.edu) with their attached quote. The subject of the e-mail shall be Quote for HE125426QE044. Offers must be submitted via email no later than 11:00 a.m. EDT on 04 May 2026 in response to this solicitation. Vendors must ensure that the signed and dated quote and all attachments are virus-free, legible, and are received at Mr. David Infante and Mr. Dustin Fazzinis e-mail addresses no later than the solicitation closing date and time. Emails over 10 MB will be rejected by DoDEAs network. If the electronic copy cannot be opened, the Contract Specialist or Contracting Officer will notify the Vendor, and a replacement electronic copy shall be provided by the Vendor within one (1) working day after notification.Documents shall be submitted in separate pdf or Microsoft Office (e.g., Word, Excel, etc.) format by e-mail on or before the closing date and time stated in in this combined synopsis/solicitation.
Update #2 ·
Combined Synopsis/Solicitation - HE125426QE044Description.This is a combined synopsis/solicitation for commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. This solicitation: HE125426QE044 is being issued as a Request for Quote (RFQ). This acquisition is not set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text provisions and clauses may be accessed electronically at www.acquisition.gov. The NAICS code is 485410.Please review all attachments to this combined solicitation carefully. A list of line-item number(s) and items, quantities, and units of measure for the base year, four (4) option years and the FAR 52.217-8, Option to Extend Services, are attached as well as a description of requirements for the items to be acquired and the dates and delivery and acceptance.Communication. The Contracting Officer and Contract Specialist are the sole points of contact for this acquisition. The points of contact regarding this acquisition are:Contracting Officer: Dustin Fazzini, dustin.fazzini@DoDEA.eduContract Specialist: David Infante, david.infante@DoDEA.eduCommunications with any other officials may compromise the integrity of this acquisition and result in cancellation of the requirement. Required immediate submission of Attachment 7, Non-Disclosure Agreement. The Vendor must send an email with the completed Attachment 7 Non-Disclosure Agreement to the Contracting Officer AND Contract Specialist to receive Attachment 7 (a) Route List, and Attachment 7(b), Commuting Area Zone information/Map. Since these attachments are restricted only to Vendors submitting a completed Attachment 7, failure to do so will result in a Vendor not being eligible for award.The Vendor must submit the completed Attachment 7 Non-Disclosure Agreement as soon as possible, but NO LATER THAN 11:00 a.m. EDT, 23 April 2026. The subject of the e-mail shall be HE125426QE044, Attachment 7 Submittal. Please provide the companys name and point of contact to include name, title, address, e-mail, phone number, companys Unique Entity Identifier/ID, and NATO Cage Code in the body of the email.After submitting the completed Attachment 7, the Government will provide the Vendor with Attachment 7(a) Route List, and Attachment 7(b), Commuting Area Zone information/Map., via email.Submission of Questions. Vendors shall submit questions concerning this solicitation, electronically, NO LATER THAN 11:00 a.m. EDT, 28 April 2026. Questions submitted after this date may not be considered for a response. Submission of Quote.The vendor must send their quote via e-mail to Mr. David Infante (david.infante@dodea.edu) and Mr. Dustin Fazzini (dustin.fazzini@dodea.edu) with their attached quote. The subject of the e-mail shall be Quote for HE125426QE044. Offers must be submitted via email no later than 11:00 a.m. EDT on 04 May 2026 in response to this solicitation. Vendors must ensure that the signed and dated quote and all attachments are virus-free, legible, and are received at Mr. David Infante and Mr. Dustin Fazzinis e-mail addresses no later than the solicitation closing date and time. Emails over 10 MB will be rejected by DoDEAs network. If the electronic copy cannot be opened, the Contract Specialist or Contracting Officer will notify the Vendor, and a replacement electronic copy shall be provided by the Vendor within one (1) working day after notification.Documents shall be submitted in separate pdf or Microsoft Office (e.g., Word, Excel, etc.) format by e-mail on or before the closing date and time stated in in this combined synopsis/solicitation.
Update #1 ·
This is a combined synopsis/solicitation for commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.
This solicitation: HE125426QE044 is being issued as a Request for Quote (RFQ).
This acquisition is not set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text provisions and clauses may be accessed electronically at www.acquisition.gov. The NAICS code is 485410.
Please review all attachments to this combined solicitation carefully. A list of line-item number(s) and items, quantities, and units of measure for the base year, four (4) option years and the FAR 52.217-8, Option to Extend Services, are attached as well as a description of requirements for the items to be acquired and the dates and delivery and acceptance.
Communication.
The Contracting Officer and Contract Specialist are the sole points of contact for this acquisition. The points of contact regarding this acquisition are:
Contracting Officer: Dustin Fazzini, dustin.fazzini@DoDEA.edu
Contract Specialist: David Infante, david.infante@DoDEA.edu
Communications with any other officials may compromise the integrity of this acquisition and result in cancellation of the requirement.
Required immediate submission of Attachment 7, "Non-Disclosure Agreement."
The Vendor must send an email with the completed Attachment 7 “Non-Disclosure Agreement" to the Contracting Officer AND Contract Specialist to receive Attachment 7 (a) "Route List," and Attachment 7(b), "Commuting Area Zone information/Map". Since these attachments are restricted only to Vendors submitting a completed Attachment 7, failure to do so will result in a Vendor not being eligible for award.
The Vendor must submit the completed Attachment 7 “Non-Disclosure Agreement" as soon as possible, but NO LATER THAN 11:00 a.m. EDT, 23 April 2026. The subject of the e-mail shall be " HE125426QE044, Attachment 7 Submittal." Please provide the company's name and point of contact to include name, title, address, e-mail, phone number, company's Unique Entity Identifier/ID, and NATO Cage Code in the body of the email.
After submitting the completed Attachment 7, the Government will provide the Vendor with Attachment 7(a) "Route List," and Attachment 7(b), "Commuting Area Zone information/Map.", via email.
Submission of Questions.
Vendors shall submit questions concerning this solicitation, electronically, NO LATER THAN 11:00 a.m. EDT, 28 April 2026. Questions submitted after this date may not be considered for a response.
Submission of Quote.
The vendor must send their quote via e-mail to Mr. David Infante (david.infante@dodea.edu) and Mr. Dustin Fazzini (dustin.fazzini@dodea.edu) with their attached quote. The subject of the e-mail shall be "Quote for HE125426QE044."
Offers must be submitted via email no later than 11:00 a.m. EDT on 04 May 2026 in response to this solicitation.
Vendors must ensure that the signed and dated quote and all attachments are virus-free, legible, and are received at Mr. David Infante and Mr. Dustin Fazzini's e-mail addresses no later than the solicitation closing date and time. Emails over 10 MB will be rejected by DoDEA's network. If the electronic copy cannot be opened, the Contract Specialist or Contracting Officer will notify the Vendor, and a replacement electronic copy shall be provided by the Vendor within one (1) working day after notification.
Documents shall be submitted in separate pdf or Microsoft Office (e.g., Word, Excel, etc.) format by e-mail on or before the closing date and time stated in in this combined synopsis/solicitation.
Files
| File | Type | Posted |
|---|---|---|
| 26QE044_SF30_AMD2.pdf | ||
| 26QE044_QandA_AMD2.pdf | ||
| 26QE044_Attachment 1_PWS_AMD2.pdf | ||
| 26QE044_AMD1_SF 30.pdf | ||
| 26QE044_COMSYNSOL.pdf | ||
| 26QE044_Encl3_Letter of Commitment.pdf | ||
| 26QE044_Encl4_CPARS.pdf | ||
| 26QE044_Attachment 1_PWS.pdf | ||
| 26QE044_Attachment 6_ RepsCerts.pdf | ||
| 26QE044_Attachment_7(b)_CommutingZones.pdf | ||
| 26QE044_Encl1_52.209-7.pdf | ||
| 26QE044_Encl5_252.239-7009.pdf | ||
| 26QE044_Attachment 3_Volume_II Past Perf Proposal.docx | DOCX document | |
| 26QE044_Attachment 4_PPQ.docx | DOCX document | |
| 26QE044_Attachment 5_Price.xlsx | XLSX spreadsheet | |
| 26QE044_Attachment 7(a)_RouteList_032126.xlsx | XLSX spreadsheet | |
| 26QE044_Attachment 2_Staffing Capability.xlsx | XLSX spreadsheet | |
| 26QE044_Attachment 7_NDA.pdf | ||
| 26QE044_Encl2_52.222-56.pdf |
Show all 19
Notice history
| Notice | Type | Posted |
|---|---|---|
| DoWEA Safety Aide and Attendant Services for Student Transportation in Okinawa, Japan (AMD2) | Award Notice | |
| DoWEA Pacific South District, On-Board Video Surveillance System (OBVSS) Services For School Transportation Vehicles Okinawa, Japan (AMD2) | Solicitation | |
| This notice | Solicitation | |
| DoDEA Student Transportation Services, Okinawa, Japan (Bus Drivers, OBVSS Maintenance, Safety Aides & Attendants) | Pre-Solicitation |
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