DoWEA Pacific South District, On-Board Video Surveillance System (OBVSS) Services For School Transportation Vehicles Okinawa, Japan (AMD2)
Cancelled Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- HE125426QE047
- Agency
-
DOD Education Activity
Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 485410 School and Employee Bus Transportation
- PSC
- R499 Support- Professional: Other
- Place of performance
- Okinawa Japan
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Defense Education Activity seeks installation, maintenance, repair, and removal services for on-board video surveillance systems (OBVSS) on school transportation vehicles in Okinawa, Japan, with quotes due June 4, 2026 at 11:00 a.m. JST. This is an indefinite delivery/indefinite quantity (IDIQ) firm-fixed-price contract with no small business set-aside.
Place of performance is Okinawa, Japan, with vehicles located at Camp Foster and Kadena Air Base. The contract covers 83 vehicles total: 68 buses (45–54 passenger capacity), 13 microbuses (18–24 passenger capacity), and 2 vans (8 passenger capacity). Base period runs August 1, 2026 through July 31, 2027, with four optional one-year periods extending through January 31, 2032. Pricing must be submitted in Japanese Yen; a 10 percent consumption tax exemption applies.
The contractor must be the expressed owner of all OBVSS equipment and hold written authorization from the applicable equipment manufacturer to import, repair, and maintain hardware and DVR viewing software. Buses require minimum 6 cameras each; microbuses require 4 minimum; vans require 3 minimum. Equipment must feature 1080p or higher resolution with facial recognition, infrared/night vision, synchronized audio recording (100 percent coverage), Windows 11-compatible viewing software approved by DoWEA IT, 200GB solid-state storage minimum with 15 days data retention, and tamper-proof formatting. Installation must complete within 30 calendar days of software approval; removal and reinstallation within 10 working days of Contracting Officer's Representative request. Bi-annual preventive maintenance and unscheduled corrective maintenance response within 5 business days are required. Contractor personnel appointed as Contract Manager and Lead Technician must be English-fluent (minimum B1 level) and located within 50 miles of Okinawa; all personnel must comply with code of conduct, undergo criminal background screening, and undergo base access escort requirements.
The Government guarantees a minimum of $2,500, with maximum quantity equal to all scheduled line items plus an additional 30 percent. Materials support is capped at $5,000 annually. The current contractor is Ubitech Global. Evaluation employs comparative analysis across technical capability, past performance (rated as Substantial, Satisfactory, or Neutral confidence based on recency and relevancy), and price. Past performance references must be from contracts completed within three years preceding solicitation issuance (April 29, 2026). Questions are due May 27, 2026 at 11:00 a.m. JST. The NAICS code is 485410, School and Employee Bus Transportation. Award will be made without negotiations to the responsible vendor providing best value. All contractor personnel must comply with FAR provisions 52.240-90 and 52.240-91 (NDAA Section 889 restrictions) and Trade Agreements Act compliance. Amendments 1 and 2 extended deadlines and updated the Performance Work Statement with highlighted revisions; Amendment 2 did not extend submission deadlines.
Notice text
3 versions
Update #3 · Latest ·
Amendment 2:
The purpose of this solicitation amendment (AMD2) is to:
1. Provide remaining answers to questions submitted.
2. Provided updated Performance Work Statement, Attachment 1_PWS_AMD2 (revisions to the Performance Work Statement are highlighted in yellow).
3. The Submission of Questions and Submission of Quote due dates are not extended as a result of this amendment.
All other terms and conditions remain unchanged.
Please see Amendment 2 Attachments for Full Details.
--------------------------
Amendment 1:
The purpose of this solicitation amendment (AMD1) is to:
1. Provide initial answers to Questions received. *Note: Some answers are pending and will be provided in a future Amendment
2. Provided updated Performance Work Statement, Attachment 1_PWS_AMD1 (revisions to the Performance Work Statement are highlighted in yellow).
3. Add FAR Provision 52.240-90, Security Prohibitions and Exclusions Representations and Certifications to the solicitation.
3. Extend the Submission of Questions due date to 11:00 a.m. JST of 27 May 2026.
4. Extend the Submission of Quote due date to 11:00 a.m. JST of 04 June 2026.
Please see Amendment 1 Attachments for Full Details.
--------------------------
In order to ensure the safe transport of DoWEA students, DoWEA requires the On-board Vehicle Surveillance System (OBVSS), a digital vehicle video camera system with audio capability designed to record on board images and sound. Data captured by the OBVSS would be transferred from the vehicle to a Student Transportation Office (STO) for review (of picture and sound) on a government computer or laptop. DoWEA requires that each student transportation vehicle be equipped with cameras with synchronized audio capability for monitoring passenger behavior on the vehicle and monitoring the loading and unloading of passengers. Periodically, buses/vehicles are retired and/or replaced at various locations in Okinawa, Japan. This causes the need to remove the OBVSS equipment from the retired vehicles and to reinstall the OBVSS equipment on replacement vehicles.
-
-
- The Contractor shall provide all labor, tools, equipment, parts, wiring, conduits, and transportation/lodging required to provide maintenance, repair, and perform removal/installation services for OBVSS systems installed on DoWEA school vehicles throughout DoWEA schools located in the island of Okinawa, Japan. The Contractor is the expressed owner of the OBVSS equipment and all system parts. The Contractor is required to be authorized, in writing, by the applicable equipment manufacturer to import, repair and maintain their company’s hardware and DVR viewing software applications and accessories.
- The Contractor shall perform the following:
- Provide or maintain an integrated school bus video camera recording system for student transportation vehicles transporting students.
- Remove existing Mobile Digital Video Recorder (DVRs) from vehicles that currently have the previously installed equipment as required.
- Train designated government employees on the operation, maintenance and warranty program.
- Provide digital video playback software needed for Viewing Camera Data that is Windows 11 capable of obtaining DoWEA IT approval for use.
- Provide maintenance/repair services as needed.
-
Update #2 ·
Amendment 1:
The purpose of this solicitation amendment (AMD1) is to:
1. Provide initial answers to Questions received. *Note: Some answers are pending and will be provided in a future Amendment
2. Provided updated Performance Work Statement, Attachment 1_PWS_AMD1 (revisions to the Performance Work Statement are highlighted in yellow).
3. Add FAR Provision 52.240-90, Security Prohibitions and Exclusions Representations and Certifications to the solicitation.
3. Extend the Submission of Questions due date to 11:00 a.m. JST of 27 May 2026.
4. Extend the Submission of Quote due date to 11:00 a.m. JST of 04 June 2026.
Please see Amendment 1 Attachments for Full Details.
--------------------------
In order to ensure the safe transport of DoWEA students, DoWEA requires the On-board Vehicle Surveillance System (OBVSS), a digital vehicle video camera system with audio capability designed to record on board images and sound. Data captured by the OBVSS would be transferred from the vehicle to a Student Transportation Office (STO) for review (of picture and sound) on a government computer or laptop. DoWEA requires that each student transportation vehicle be equipped with cameras with synchronized audio capability for monitoring passenger behavior on the vehicle and monitoring the loading and unloading of passengers. Periodically, buses/vehicles are retired and/or replaced at various locations in Okinawa, Japan. This causes the need to remove the OBVSS equipment from the retired vehicles and to reinstall the OBVSS equipment on replacement vehicles.
-
-
- The Contractor shall provide all labor, tools, equipment, parts, wiring, conduits, and transportation/lodging required to provide maintenance, repair, and perform removal/installation services for OBVSS systems installed on DoWEA school vehicles throughout DoWEA schools located in the island of Okinawa, Japan. The Contractor is the expressed owner of the OBVSS equipment and all system parts. The Contractor is required to be authorized, in writing, by the applicable equipment manufacturer to import, repair and maintain their company’s hardware and DVR viewing software applications and accessories.
- The Contractor shall perform the following:
- Provide or maintain an integrated school bus video camera recording system for student transportation vehicles transporting students.
- Remove existing Mobile Digital Video Recorder (DVRs) from vehicles that currently have the previously installed equipment as required.
- Train designated government employees on the operation, maintenance and warranty program.
- Provide digital video playback software needed for Viewing Camera Data that is Windows 11 capable of obtaining DoWEA IT approval for use.
- Provide maintenance/repair services as needed.
-
Update #1 ·
In order to ensure the safe transport of DoWEA students, DoWEA requires the On-board Vehicle Surveillance System (OBVSS), a digital vehicle video camera system with audio capability designed to record on board images and sound. Data captured by the OBVSS would be transferred from the vehicle to a Student Transportation Office (STO) for review (of picture and sound) on a government computer or laptop. DoWEA requires that each student transportation vehicle be equipped with cameras with synchronized audio capability for monitoring passenger behavior on the vehicle and monitoring the loading and unloading of passengers. Periodically, buses/vehicles are retired and/or replaced at various locations in Okinawa, Japan. This causes the need to remove the OBVSS equipment from the retired vehicles and to reinstall the OBVSS equipment on replacement vehicles.
-
-
- The Contractor shall provide all labor, tools, equipment, parts, wiring, conduits, and transportation/lodging required to provide maintenance, repair, and perform removal/installation services for OBVSS systems installed on DoWEA school vehicles throughout DoWEA schools located in the island of Okinawa, Japan. The Contractor is the expressed owner of the OBVSS equipment and all system parts. The Contractor is required to be authorized, in writing, by the applicable equipment manufacturer to import, repair and maintain their company’s hardware and DVR viewing software applications and accessories.
- The Contractor shall perform the following:
- Provide or maintain an integrated school bus video camera recording system for student transportation vehicles transporting students.
- Remove existing Mobile Digital Video Recorder (DVRs) from vehicles that currently have the previously installed equipment as required.
- Train designated government employees on the operation, maintenance and warranty program.
- Provide digital video playback software needed for Viewing Camera Data that is Windows 11 capable of obtaining DoWEA IT approval for use.
- Provide maintenance/repair services as needed.
-
Files
| File | Type | Posted |
|---|---|---|
| 26QE047_QandA_AMD2.pdf | ||
| 26QE047_SF30_AMD2.pdf | ||
| 26QE047_Attachment1_PWS_AMD2.pdf | ||
| 26QE047_COMBSYNSOL_AMD1.pdf | ||
| 26QE047_SF30_AMD1.pdf | ||
| 26QE047_QandA_AMD1.pdf | ||
| 26QE047_Attachment1_PWS_AMD1.pdf | ||
| 26QE047_COMBSYNSOL_042826.pdf | ||
| 26QE047_Attachment 3_Volume II_Past Perf Proposal.docx | DOCX document | |
| 26QE047_Attachment 1_PWS.docx | DOCX document | |
| 26QE047_Attachment 4_PPQ.docx | DOCX document | |
| 26QE047_Attachment 5_Volume III_Price.xlsx | XLSX spreadsheet | |
| 26QE047_Attachment 2_Volume I_Technical Capability.docx | DOCX document | |
| 26QE047_Attachment 6_252.239-7009.pdf | ||
| 26QE047_Attachment 7_Letter of Commitment.pdf |
Show all 15
Notice history
| Notice | Type | Posted |
|---|---|---|
| DoWEA Safety Aide and Attendant Services for Student Transportation in Okinawa, Japan (AMD2) | Award Notice | |
| This notice | Solicitation | |
| DoWEA Safety Aide and Attendant Services for Student Transportation in Okinawa, Japan (AMD2) | Solicitation | |
| DoDEA Student Transportation Services, Okinawa, Japan (Bus Drivers, OBVSS Maintenance, Safety Aides & Attendants) | Pre-Solicitation |
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| Department of War Education Activity (DoWEA) - Okinawa Vehicle Lease and On-Board Video Surveillance System (OBVSS) | DOD Education Activity | No set-aside |
On GovTribe
Work this opportunity
- Track it in your pipeline
- Find teaming partners
- Similar opportunities
- Ask GovTribe AI about this opportunity