Coolant Machine Maintenance (5-months)

The Naval Sea Systems Command (NAVSEA) at Norfolk Naval Shipyard (NNSY) in Portsmouth, Virginia is soliciting quotes for continual maintenance of machine coolant for industrial plant equipment under Solicitation N4215826QS012. The contract requires contractors to provide all technicians, materials, equipment, tools, and management functions necessary to maintain coolant systems across six buildings within the shipyard's Controlled Industrial Area, with the preferred coolant being HOCUT 795 or an approved equivalent such as Castrol Hysol MB 50, and CIMCLEAN 30 as the cleaning agent. Key requirements include weekly refractometer monitoring to maintain coolant concentration at 5-7% for non-nuclear machinery and 10% for nuclear machinery, bi-weekly laboratory analysis of coolant samples, removal of tramp oil, emergency coolant supplies of 500 gallons minimum, and compliance with OSHA and shipyard safety protocols. Award will be made to the technically acceptable vendor offering the lowest aggregate price, with quotes evaluated on the contractor's demonstrated capability to meet all specifications and requirements outlined in the Performance Work Statement. The deadline for submitting questions is 9:00 AM EST on March 25, 2026, and all offers must be submitted via email as a single PDF attachment by 8:00 AM EDT on March 27, 2026, with quotes remaining valid for a minimum of 60 days.

This is a total small business set-aside contract with a small business size standard of $12,500,000 under NAICS code 325998. No incumbent contractor or specific budget range is identified in the solicitation materials. The contract is a Firm Fixed Price single award for a five-month period running from April 1, 2026 through August 31, 2026, with work performed at Norfolk Naval Shipyard (Building 276, Portsmouth, VA 23709-1001). The equipment inventory includes 164 pieces of precision manufacturing machinery with coolant reservoir capacities ranging from 10 to 400 gallons distributed across multiple facility locations. Contractors must submit personnel with SECNAV 5512 security clearance forms 30 days before arrival, obtain DBIDS cards for base access, and must be U.S. citizens; work shall be performed between 7:20 AM and 3:50 PM excluding federal holidays, with monthly meetings required to discuss coolant maintenance issues and resolution of any contamination events.