Contractor-Hosted Fully Integrated Records Facility (FIRF) IDIQ
Open Solicitation Posted
- Solicitation number
- 75F40126R00009
- Agency
-
FDA Office of Acquisition and Grant Services
Food and Drug Administration, Department of Health and Human Services
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business
Opportunity facts
- NAICS code
- 541611 Administrative Management and General Management Consulting Services
- Place of performance
- Silver Spring, Maryland 20993, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Health and Human Services Food and Drug Administration Office of Acquisition and Grant Services seeks contractor-hosted document control and records management services through a single Indefinite Delivery, Indefinite Quantity (IDIQ) contract, with proposals due October 29, 2026, following Amendment 0004 issued today. This procurement is exclusively set aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns certified by the Small Business Administration.
Place of performance is Silver Spring, Maryland. The IDIQ has a guaranteed minimum of $10,000 and a ceiling of $50,000,000 over a five-year ordering period from December 1, 2026 through November 30, 2031. The contract will support Time-and-Materials, Labor-Hour, and Firm-Fixed Price task orders or combinations thereof. NAICS code is 541611 (Administrative Management and General Management Consulting Services) with a small business size standard of $24.5 million.
The contractor must provide comprehensive document processing, storage, scanning, inventorying, cataloguing, redaction, and disposal services for FDA's regulatory submissions and federal records across multiple centers, with approximately 3.5 million paper and electronic submissions annually. Services include courier operations with expedited delivery capability between the off-site facility and FDA White Oak Campus, real-time inventory tracking with API access to FDA databases, and transition-in and transition-out activities. The contractor must maintain a secure, FISMA-compliant, contractor-hosted facility with controlled physical and network access, direct FDA data cable connectivity, and comprehensive cybersecurity controls including Authorization to Operate (ATO) certification, NIST SP 800-53/800-171 compliance, FIPS 140-validated encryption, and incident response protocols with one-hour reporting. All contractor personnel must obtain background investigations resulting in Tier 2/Sensitive Moderate Risk clearances and complete mandatory FDA training including information security awareness, Privacy Act compliance, and records management training prior to work commencement and annually thereafter. The contractor must support at least 95 percent same-day processing for incoming submissions. Offerors must submit fully burdened hourly labor rates by category in the IDIQ Pricing Worksheet, including wages, indirect costs, fringe benefits, overhead, general and administrative expenses, and profit. Prior Oracle EBS migrations and FedRAMP experience are required for certain components. Amendment 0001 (September 8) modified question and proposal deadlines; Amendment 0002 (September 30) detailed task areas and facility requirements; Amendment 0003 (October 7) added attachments and Q&A guidance; Amendment 0004 (October 19) confirmed the December 1 start date, final award value, and key personnel requirements.
Notice text
5 versions
Update #5 · Latest ·
This is a combined synopsis/solicitation for commercial services prepared in accordance with the format set forth at Revolutionary Federal Acquisition Regulation (FAR) Overhaul (RFO) FAR 12.202(b)(1) (Apr. 20, 2026) [adopted via Department of
Health and Human Services (HHS) FAR Class Deviation (CD) No. 2025-09, Amendment 1 (Nov. 3, 2025)]. This announcement constitutes the only solicitation. Offers are being requested, and a separate written solicitation will not be issued. This
acquisition is exclusively set aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns in accordance with RFO FAR 19.106-2 (Feb. 20, 2026) [adopted via HHS FAR CD No. 2026-01, Amendment 2 (Apr. 24, 2026)]. Status as an
SDVOSB concern is determined by the Small Business Association (SBA) in accordance with 13 Code of Federal Regulations (CFR) part 128. Solicitation number 75F40126R00009 is issued as a request for proposal (RFP) for Contractor-Hosted Fully
Integrated Records Facility (FIRF) services. The Government anticipates awarding a single Indefinite Delivery, Indefinite Quantity (IDIQ) contract that will allow for Time-and-Materials (T&M), Labor-Hour (LH), and Firm-Fixed Price (FFP) type Task
Orders, or a combination thereof. This anticipated IDIQ will contain a five (5) year ordering period, which will be from the date of award through five (5) years unless extended as applicable.
Please carefully review all the attached solicitation documents (RFP 75F40126R00009, Attachment A: Statement of Work Appendices (Appendix 1 through Appendix 5), and Attachments B through L) for a full description of this effort and for instructions on how to submit questions and proposals within the given deadlines.
*Amendment 0001 to RFP 75F40126R00009 is issued on 09/08/2026 to:
- Change the due date for questions to 2:00 PM Eastern Time on 09/15/2026; and
- Change the due date for proposals to 2:00 PM Eastern Time on 10/06/2026.
**Amendment 0002 to RFP 75F40126R00009 is issued on 09/30/2026 to:
- Change the due date for proposals to 2:00 PM Eastern Time on 10/20/2026.
***Amendment 0003 to RFP 75F40126R00009 is issued on 10/07/2026 to:
- Revise the solicitation document titled, "2026-10-07 Amendment 0003_RFP 75F40126R00009 FIRF IDIQ.pdf";
- Revise the attachment titled, "2026-10-07 Amendment 0003_Attachment E-Sample Task Order Statement of Work.pdf";
- Add the new attachment titled, "2026-10-07 Amendment 0003_Attachment L-Questions and Answers.xlsx"; and
- Change the due date for proposals to 2:00 PM Eastern Time on 10/22/2026.
****Amendment 0004 to RFP 75F40126R00009 is issued on 10/19/2026 to:
- Change the due date for proposals to 2:00 PM Eastern Time on 10/29/2026.
Update #4 ·
This is a combined synopsis/solicitation for commercial services prepared in accordance with the format set forth at Revolutionary Federal Acquisition Regulation (FAR) Overhaul (RFO) FAR 12.202(b)(1) (Apr. 20, 2026) [adopted via Department of
Health and Human Services (HHS) FAR Class Deviation (CD) No. 2025-09, Amendment 1 (Nov. 3, 2025)]. This announcement constitutes the only solicitation. Offers are being requested, and a separate written solicitation will not be issued. This
acquisition is exclusively set aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns in accordance with RFO FAR 19.106-2 (Feb. 20, 2026) [adopted via HHS FAR CD No. 2026-01, Amendment 2 (Apr. 24, 2026)]. Status as an
SDVOSB concern is determined by the Small Business Association (SBA) in accordance with 13 Code of Federal Regulations (CFR) part 128. Solicitation number 75F40126R00009 is issued as a request for proposal (RFP) for Contractor-Hosted Fully
Integrated Records Facility (FIRF) services. The Government anticipates awarding a single Indefinite Delivery, Indefinite Quantity (IDIQ) contract that will allow for Time-and-Materials (T&M), Labor-Hour (LH), and Firm-Fixed Price (FFP) type Task
Orders, or a combination thereof. This anticipated IDIQ will contain a five (5) year ordering period, which will be from the date of award through five (5) years unless extended as applicable.
Please carefully review all the attached solicitation documents (RFP 75F40126R00009, Attachment A: Statement of Work Appendices (Appendix 1 through Appendix 5), and Attachments B through L) for a full description of this effort and for instructions on how to submit questions and proposals within the given deadlines.
*Amendment 0001 to RFP 75F40126R00009 is issued on 09/08/2026 to:
- Change the due date for questions to 2:00 PM Eastern Time on 09/15/2026; and
- Change the due date for proposals to 2:00 PM Eastern Time on 10/06/2026.
**Amendment 0002 to RFP 75F40126R00009 is issued on 09/30/2026 to:
- Change the due date for proposals to 2:00 PM Eastern Time on 10/20/2026.
***Amendment 0003 to RFP 75F40126R00009 is issued on 10/07/2026 to:
- Revise the solicitation document titled, "2026-10-07 Amendment 0003_RFP 75F40126R00009 FIRF IDIQ.pdf";
- Revise the attachment titled, "2026-10-07 Amendment 0003_Attachment E-Sample Task Order Statement of Work.pdf";
- Add the new attachment titled, "2026-10-07 Amendment 0003_Attachment L-Questions and Answers.xlsx"; and
- Change the due date for proposals to 2:00 PM Eastern Time on 10/22/2026.
Update #3 ·
This is a combined synopsis/solicitation for commercial services prepared in accordance with the format set forth at Revolutionary Federal Acquisition Regulation (FAR) Overhaul (RFO) FAR 12.202(b)(1) (Apr. 20, 2026) [adopted via Department of
Health and Human Services (HHS) FAR Class Deviation (CD) No. 2025-09, Amendment 1 (Nov. 3, 2025)]. This announcement constitutes the only solicitation. Offers are being requested, and a separate written solicitation will not be issued. This
acquisition is exclusively set aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns in accordance with RFO FAR 19.106-2 (Feb. 20, 2026) [adopted via HHS FAR CD No. 2026-01, Amendment 2 (Apr. 24, 2026)]. Status as an
SDVOSB concern is determined by the Small Business Association (SBA) in accordance with 13 Code of Federal Regulations (CFR) part 128. Solicitation number 75F40126R00009 is issued as a request for proposal (RFP) for Contractor-Hosted Fully
Integrated Records Facility (FIRF) services. The Government anticipates awarding a single Indefinite Delivery, Indefinite Quantity (IDIQ) contract that will allow for Time-and-Materials (T&M), Labor-Hour (LH), and Firm-Fixed Price (FFP) type Task
Orders, or a combination thereof. This anticipated IDIQ will contain a five (5) year ordering period, which will be from the date of award through five (5) years unless extended as applicable.
Please carefully review all the attached solicitation documents (RFP 75F40126R00009, Attachment A: Statement of Work Appendices (Appendix 1 through Appendix 5), and Attachments B through K) for a full description of this effort and for instructions on how to submit questions and proposals within the given deadlines.
*Amendment 0001 to RFP 75F40126R00009 is issued on 09/08/2026 to:
- Change the due date for questions to 2:00 PM Eastern Time on 09/15/2026; and
- Change the due date for proposals to 2:00 PM Eastern Time on 10/06/2026.
**Amendment 0002 to RFP 75F40126R00009 is issued on 09/30/2026 to:
- Change the due date for proposals to 2:00 PM Eastern Time on 10/20/2026.
Update #2 ·
This is a combined synopsis/solicitation for commercial services prepared in accordance with the format set forth at Revolutionary Federal Acquisition Regulation (FAR) Overhaul (RFO) FAR 12.202(b)(1) (Apr. 20, 2026) [adopted via Department of
Health and Human Services (HHS) FAR Class Deviation (CD) No. 2025-09, Amendment 1 (Nov. 3, 2025)]. This announcement constitutes the only solicitation. Offers are being requested, and a separate written solicitation will not be issued. This
acquisition is exclusively set aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns in accordance with RFO FAR 19.106-2 (Feb. 20, 2026) [adopted via HHS FAR CD No. 2026-01, Amendment 2 (Apr. 24, 2026)]. Status as an
SDVOSB concern is determined by the Small Business Association (SBA) in accordance with 13 Code of Federal Regulations (CFR) part 128. Solicitation number 75F40126R00009 is issued as a request for proposal (RFP) for Contractor-Hosted Fully
Integrated Records Facility (FIRF) services. The Government anticipates awarding a single Indefinite Delivery, Indefinite Quantity (IDIQ) contract that will allow for Time-and-Materials (T&M), Labor-Hour (LH), and Firm-Fixed Price (FFP) type Task
Orders, or a combination thereof. This anticipated IDIQ will contain a five (5) year ordering period, which will be from the date of award through five (5) years unless extended as applicable.
Please carefully review all the attached solicitation documents (RFP 75F40126R00009, Attachment A: Statement of Work Appendices (Appendix 1 through Appendix 5), and Attachments B through K) for a full description of this effort and for instructions on how to submit questions and proposals within the given deadlines.
*Amendment 0001 to RFP 75F40126R00009 is issued on 09/08/2026 to:
- Change the due date for questions to 2:00 PM Eastern Time on 09/15/2026; and
- Change the due date for proposals to 2:00 PM Eastern Time on 10/06/2026.
Update #1 ·
This is a combined synopsis/solicitation for commercial services prepared in accordance with the format set forth at Revolutionary Federal Acquisition Regulation (FAR) Overhaul (RFO) FAR 12.202(b)(1) (Apr. 20, 2026) [adopted via Department of
Health and Human Services (HHS) FAR Class Deviation (CD) No. 2025-09, Amendment 1 (Nov. 3, 2025)]. This announcement constitutes the only solicitation. Offers are being requested, and a separate written solicitation will not be issued. This
acquisition is exclusively set aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns in accordance with RFO FAR 19.106-2 (Feb. 20, 2026) [adopted via HHS FAR CD No. 2026-01, Amendment 2 (Apr. 24, 2026)]. Status as an
SDVOSB concern is determined by the Small Business Association (SBA) in accordance with 13 Code of Federal Regulations (CFR) part 128. Solicitation number 75F40126R00009 is issued as a request for proposal (RFP) for Contractor-Hosted Fully
Integrated Records Facility (FIRF) services. The Government anticipates awarding a single Indefinite Delivery, Indefinite Quantity (IDIQ) contract that will allow for Time-and-Materials (T&M), Labor-Hour (LH), and Firm-Fixed Price (FFP) type Task
Orders, or a combination thereof. This anticipated IDIQ will contain a five (5) year ordering period, which will be from the date of award through five (5) years unless extended as applicable.
Please carefully review all the attached solicitation documents (RFP 75F40126R00009, Attachment A: Statement of Work Appendices (Appendix 1 through Appendix 5), and Attachments B through K) for a full description of this effort and for instructions on how to submit questions and proposals within the given deadlines.
Files
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Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| Contractor-Hosted Fully Integrated Records Facility (FIRF) IDIQ | Pre-Solicitation |
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