Computer Room Air Conditioning (CRAC) II Maintenance, Repairs, and Replacement
Closed Solicitation Posted
- Solicitation number
- FA8773-25-Q-0001
- Agency
-
Air Force Space Command
Air Force, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- PSC
- 4120 Air Conditioning Equipment
- Place of performance
- McChord AFB, Washington 98438, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force Space Command is seeking a contractor to provide comprehensive Computer Room Air Conditioning (CRAC) maintenance, repairs, and replacement services at Joint Base Lewis-McChord (JBLM) in Washington. The contract encompasses preventative maintenance on Group 1 and optional Group 2 CRAC units, replacement of units utilizing outdated R-22 refrigerant with R-454B alternatives, and installation of new air conditioning units in specific communication rooms across various facilities on McChord Field. The contractor must provide all personnel, equipment, tools, and materials necessary to maintain critical communication server equipment cooling systems, ensuring proper temperature (64-75°F) and humidity (30-55%) conditions. The evaluation will be based solely on lowest price for technically acceptable offers, with a mandatory site visit scheduled for May 9, 2025 at 9:00 AM PDT. Initial questions were due May 2, 2025 at 12:00 PM CDT, with follow-up questions due May 14, 2025 at 12:00 PM CDT, and the final proposal submission deadline of June 4, 2025.
This solicitation is designated as a Total Small Business set-aside under NAICS code 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a size standard of $19 million. The contract structure includes a 30-day transition period, an 11-month base award period, four 12-month option periods, and a six-month extension option, totaling an estimated five-year performance period from July 1, 2025 to June 30, 2030. The scope covers multiple CRAC units across various buildings including J00007, J01216, J00309, J01119, J01141, J01145, J01205, J01422, Hanger 2, and J00851, with manufacturers including Mitsubishi, DataAire, Daikin, and Liebert equipment. All work will be performed at Joint Base Lewis-McChord, Washington, with the contractor required to maintain standby emergency services outside normal working hours and comply with strict security and identification requirements at the military installation. The contractor must also be Section 608 certified for handling refrigerants and provide detailed maintenance logs and various deliverables including as-built drawings, work schedules, and quality control plans.
Notice text
3 versions
Update #3 · Latest ·
This contract is required to provide maintenance, repairs, and replacement to various Computer Room Air Conditioning (CRAC) units servicing primary communications rooms. Units are located in various facilities on McChord Field at Joint Base Lewis-McChord (JBLM), see Technical Exhibit 2 for locations. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government. The Contractor shall be accountable to the Government for all Contractor and subcontractor personnel and requirements.
The Contractor shall supply all personnel, equipment, tools, and materials necessary to maintain, repair, and replace CRAC units as identified in the attached assessments and Part 5 of the PWS. The Contractor shall perform all work in accordance with (IAW) the terms and conditions of the contract and consistent with industry standards.
Estimated Period of Performance (PoP): 5 Years
Initial questions about this RFQ are due 2 May 2025 at 1200 CDT
SITE VISIT will be on 9 May 2025 at 0900 PDT
Questions after site visit will be due 14 May 2025 at 1200 CDT
Amendment 2 Details Below:
This amendment serves to formally notify interested parties of a second scheduled site visit. SECOND SITE VISIT will be on 20 May 2025 at 1100 - 1530 PDT. Questions after site visit will be due 23 May 2025 at 1400 PDT
Due to the necessity of this additional site visit, the proposal due date is hereby extended to 4 June 2025.
Amendment 3 Details Below:
This amendment updates the Performance Work Statement (PWS) which replaces allprevious versions and incorporates revised checklists and unit information files. Theserevisions include changes to the "as-built" documentation for the following units:
J00007; J00309; J00851; J01119; J01141; J01145; J01205; J01216
Proposal due date remains the same, 4 June 2025 at 2:00 P.M. PDT.
Update #2 ·
This contract is required to provide maintenance, repairs, and replacement to various Computer Room Air Conditioning (CRAC) units servicing primary communications rooms. Units are located in various facilities on McChord Field at Joint Base Lewis-McChord (JBLM), see Technical Exhibit 2 for locations. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government. The Contractor shall be accountable to the Government for all Contractor and subcontractor personnel and requirements.
The Contractor shall supply all personnel, equipment, tools, and materials necessary to maintain, repair, and replace CRAC units as identified in the attached assessments and Part 5 of the PWS. The Contractor shall perform all work in accordance with (IAW) the terms and conditions of the contract and consistent with industry standards.
Estimated Period of Performance (PoP): 5 Years
Initial questions about this RFQ are due 2 May 2025 at 1200 CDT
SITE VISIT will be on 9 May 2025 at 0900 PDT
Questions after site visit will be due 14 May 2025 at 1200 CDT
Amendment 2 Details Below:
This amendment serves to formally notify interested parties of a second scheduled site visit. SECOND SITE VISIT will be on 20 May 2025 at 1100 - 1530 PDT. Questions after site visit will be due 23 May 2025 at 1400 PDT
Due to the necessity of this additional site visit, the proposal due date is hereby extended to 4 June 2025.
Update #1 ·
This contract is required to provide maintenance, repairs, and replacement to various Computer Room Air Conditioning (CRAC) units servicing primary communications rooms. Units are located in various facilities on McChord Field at Joint Base Lewis-McChord (JBLM), see Technical Exhibit 2 for locations. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government. The Contractor shall be accountable to the Government for all Contractor and subcontractor personnel and requirements.
The Contractor shall supply all personnel, equipment, tools, and materials necessary to maintain, repair, and replace CRAC units as identified in the attached assessments and Part 5 of the PWS. The Contractor shall perform all work in accordance with (IAW) the terms and conditions of the contract and consistent with industry standards.
Estimated Period of Performance (PoP): 5 Years
Initial questions about this RFQ are due 2 May 2025 at 1200 CDT
SITE VISIT will be on 9 May 2025 at 0900 PDT
Questions after site visit will be due 14 May 2025 at 1200 CDT
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