Attachment 5 JA Redacted.pdf

This is a Justification and Approval (J&A) document for the use of other than full and open competition under the Revolutionary Federal Acquisition Regulation Overhaul (RFO).

The Defense Finance and Accounting Service (DFAS) is acquiring maintenance, repair, and on-call support services for existing Closed-Circuit Television (CCTV), Intrusion Detection System (IDS), and Access Control System (ACS) equipment at the DFAS facility in Indianapolis, Indiana. The required delivery date is June 25, 2026, and the acquisition includes options. The contracting activity is the DFAS Contract Services Directorate located at 3990 E. Broad Street, Columbus, Ohio 43213-1152. The Purchase Request number is HQ0483623360.

The justification cites RFO 6.103-1 (only one responsible source and no other supplies or services will satisfy agency requirements) as the statutory authority for single-source procurement. The rationale emphasizes that only Lenel-certified vendors with authorized reseller status and demonstrated expertise in Lenel OnGuard, Bosch, and Digital Monitoring Products (DMP) systems can perform the required services without compromising system security and functionality. An RFI was posted on March 6, 2026, and closed on March 19, 2026, resulting in eight vendor responses. Market research determined that only two vendors demonstrated the required certifications and qualifications at fair market prices, and only one small business demonstrated the necessary qualifications. The Government concludes that limited responsible sources possess the required certifications and technical expertise, making full and open competition impracticable. Future market research and OEM certification monitoring will be conducted to remove barriers to competition in subsequent acquisitions.