AV Bryan and Bostetter Courthouses Consolidated Facilities Management

Posting of Amendment 0005

The purpose of amendment 0005 is to:
- Provide an updated version of the Prior Experience Cover Sheet to match the online version
- Recommend the use of the online Prior Experience Cover Sheet and online Contractor Responsibility Questionnaire
- Address minor administrative mistakes on the Section J attachment 1 Electronic Offer Sheet date d 20 Dec 2017
- Reiterate the percentage required for the bid bond

The Prior Experience Cover Sheet offered in Amendment 0005 is dated 30 Dec 2017 and supersedes all previous versions and must be the version included with submitted proposals.

The closing date remains unchanged at 9 January 2018, 2:00 PM EST.

In case of any conflict between this amendment and the original solicitation (other than those specifically addressed above), the original solicitation language shall take precedence.

Posting of Amendment 0004

The purpose of amendment 0004 is to further clarify the bond requirements added in the section I addendum of amendment 0002, provide an updated version of the Section J attachment 1 Electronic Offer Sheet, and provide an updated Section L with the requirement to include a Standard Form 24 - Bid Bond as part of the initial price proposal. This is similar to Amendment 0003 but not the same and both Amendments must be acknowledged separately.

The electronic off sheet offered in Amendment 0004 is dated 20 Dec 2017 and supersedes all previous versions and must be the version included with submitted proposals.

The Section L provided in Amendment 0004 supersedes all previous versions but the only changes are in paragraphs L.1 and L.12 to add the requirement to include the Standard Form 24 - Bid Bond.
The closing date remains unchanged at 9 January 2018, 2:00 PM EST.

In case of any conflict between this amendment and the original solicitation (other than those specifically addressed above), the original solicitation language shall take precedence.

Posting of Amendment 0003

The purpose of amendment 0003 is to clarify the bond requirement added in the section I addendum of amendment 0002 and provide an updated version of the Section J attachment 1 Electronic Offer Sheet.

The electronic off sheets included with Amendment 0002 dated 6 Dec 2017 and the proceeding version posted on FBO on the same day but dated 7 Dec 2017 are no longer valid. The version included with amendment 0003 dated 14 Dec 2017 supercedes all previous versions and must be the version included with submitted proposals.

The closing date remains unchanged at 9 January 2018, 2:00 PM EST.

In case of any conflict between this amendment and the original solicitation (other than those specifically addressed above), the original solicitation language shall take precedence.

The Electronic bid sheet included in amendment 0002 had a formula error.  Therefore, the amendment 0002 version dated 6 Dec 2017 is replaced by this new version dated 7 Dec 2017. 

7 Dec 2017 Posting of Amendment 0002 to add the pre-proposal conference/site visit minutes as an attachment to the solicitation, provide solicitation updates based on the questions (and subsequent answers) received in response to the solicitation and previously mentioned minutes, and extend the proposal due date.

Although already published on FedBizOps as part of the subject solicitation posting, the pre-proposal conference and site visit minutes are being included in the solicitation through amendment 0002.  In addition to including the minutes as a part of this amendment, the questions and answers document are also made a part of the solicitation through amendment 0002. 

Although included in the solicitation through amendment, neither the minutes or the questions and answers document take precedence over the requirements of the solicitation identified in sections A through M.  In cases where either the minutes or the questions and answers document identify an area that requires a change to the requirements of the solicitation, the change is only made when the change is made in the identified section of the solicitation. 

Listed below are the sections revised based on the identified changes and included in amendment 0002:

a.       Cover Page
b.      Sections A & B
c.       Section C
d.      Section I (Addendum only)
e.       Section K
f.       Section L
g.      The Electronic Offer Sheet

Based on the timing of posting of amendment 0002, the Government has determined it in the best interest of all parties to extend the proposal preparation time.  In addition, recognizing the holiday season, the Government has ensured the proposals are not due during or immediately after the conclusion of the holidays.  Therefore, the closing date is moved from 19 December 2017 to 9 January 2018; the time remains unchanged at 2:00 PM EST.  This change is reflected on the revised cover page and revised SF33; both included in amendment 0002.

In case of any conflict between this amendment and the original solicitation (other than those specifically addressed above), the original solicitation language shall take precedence.

The purpose of this update to the FedBizOps post for solicitation 47PD0317R0020 AV Bryan and Bostetter Courthouses Consolidated Facilities Management is to officially post the pre-proposal conference and site visit minutes.
The pre-proposal conferences and site visits were held on 14 Sep 2017, 21 ep 2017, and 7 Nov 2017. All three were conducted in as similar a manner as was possible given the availability of personnel and varying conditions of weather and operations within the facilities.
As such, the minutes for all three conferences were combined together with any variances identified in the minutes themselves.
With the official posting being done on Thursday, 9 Nov 2017, the date for the submittal of final questions can now be established.

All questions must be submitted via email to jeffrey.gibson@gsa.gov no later than 2:00 PM next Thursday, 16 Nov 2017.
In addition to the minutes, this post includes photographs intended to provide a sample of some of the equipment in the facilities. The intent of the photos is not to capture even a fraction of the equipment of the facilities but to show the types of some of the equipment in the facilities and give a visual representation of the condition of the equipment.

Due date for submittals of proposals remains 19 Dec 2017, 2:00 PM EST.

UPDATE: 20 Oct 17
The Government has confirmed the dates available for the next pre-proposal conference/site visit. The first date will be 7 Nov 2017. A second date of 8 Nov 2017 will only be used if the number of responses exceeds the capacity of the number of people we can process through the facilities and still avoid disturbing normal building operations. Attendees will be taken on a first come basis. All attendees will be assigned to attend the 7 Nov 2017 date until it reaches maximum capacity. Any responses received after that will be notified they are scheduled to attend on 8 Nov 2017. All attendees will receive a confirmation email stating their request has been received. Included in the email response will be verification of who is registered to attend and on what day.
This conference is open to all contractors. Individuals who previously were unable to attend the previous pre-proposal conferences and site visits are able to submit to attend. Additionally, any offerors who did attend the previous pre-proposal conferences and site visits may attend again with the option of only attending for either the conference or the site visit. Please note, the additional conferences will be held exactly as the previous conferences. No new information will be discussed and no other areas of the facilities will be shown that were not previously shown. no information will be provided or shown
Those interested in attending the pre-proposal meeting and/or site visit must submit the contractor clearance request form. All forms must be submitted via email to jeffrey.gibson@gsa.gov no later than 27 October 2017, 11 AM EDT. The form is available as part of the offerors' library.
Pre-Proposal Conference Details:

Starting Location:
A.V. Bryan U.S. Courthouse
401 Courthouse Square
Alexandria VA 22314

Date:
7 November 2017 (Tuesday)

Time:
Starting at 9:00 AM EST and concluding no later 4:00 PM EST

Pre-requisites:
Pre-requisites must be submitted via email to Jeff Gibson at jeffrey.gibson@gsa.gov by the date and time identified with each pre-requisite. All received pre-requisites will be acknowledged via reply email with confirmation of information received.

The pre-requisites are:
1. All prospective contractors must submit a "Contractor Security Clearance Request Form" (available in the bidder's library in the FedBizOps solicitation post) for each member of their team attending the pre-proposal conference. Contractors are limited to only sending two (2) members of their team to attend the conference. This pre-requisite is due 11:00 AM EDT on 27 October 2017. Acknowledgement reply email will confirm the names submitted for access to the facilities.

Limitations:
Due to the expected number of attendees and the limitation of space in some of the areas to be toured, each prospective contractor may only send two (2) attendees. Only two members from each contractor will be granted access; contractors without access will not be allowed access to the facilities and will be unable to attend the briefing or the tours.

Prospective contractors should congregate in the lobby and will be escorted to the meeting room. Since the meeting will begin promptly at 9:00 AM, prospective contractors are encouraged to arrive early. The schedule calls for an initial briefing by the government for an hour, followed by a tour of the 2 facilities. A lunch break will be provided between the tours of the facilities. The government intends to hold a short meeting at the end of the tours to gather questions. It is highly recommended that prospective bidders attend the pre-proposal conference and associated tour.

Please continue to monitor FBO as this is where all information will provided. Individual questions will not be answered directly; answers to relevant questions will be posted here to make sure all potential offerors receive the same information at the same time in the same medium (and should there be any mistakes, those will be the same for everyone as well).

UPDATE: 19 Oct 17 Posting of Amendment 0001 to increase potential contract length to 10 years and push proposal due date back to 19 Dec 2017, 2:00 PM EST

The Government has increased the scope of this contract by increasing the overall length of the contract. The proposed contract length is increased from five years to ten years. It is solicited as a one (1) year base contract with nine (9) one-year options, for a total potential contract period of ten (10) years.
Initial Base Period: 1 June 2018 - 31 May 2019

This amendment to the solicitation updates the following documents to reflect this change:

- Solicitation Cover Page
- Contract Line Items (Section B)
- Term of Contract (Section F)
- Electronic Offer Sheet (Section J, attachment 1)

With the doubling of the requirement, the Government has determined the change is significant enough to warrant an additional pre-proposal conference/site visit be conducted. The date and time for the additional conference has not been determined yet but will be published on FedBizOps as soon as it is scheduled.

Because of the change in contract length and the planning of an additional site visit, the proposal due date is pushed back to 19 December 2017; the time remains at 2:00 PM EST. This change is reflected on the solicitation cover page and a revised SF33 (both updated in the attached amendment).

The amendment does include the following additional changes but they are considered administrative in nature and do not change the services to be provided:

a. Section L, paragraph L.6. Inspection of Facility - updated to reflect multiple pre-proposal conferences with various dates

b. Section L, paragraph L.12. Format of Proposals and Submission Requirements (sub-paragraphs 1 & 6) - updated to allow electronic submission via CD (although flash drive is still the preferred media)

c. Section L, paragraph L.12. Format of Proposals and Submission Requirements (sub-paragraphs 5) - referenced subcontracting plan; since no subcontracting plan is required, this paragraph has been removed

In case of any conflict between this amendment and the original solicitation (other than those specifically addressed above), the original solicitation language shall take precedence.

This post is to provide an update to the status of this acquisition and populate the Offeror's library.  No amendment is being published at this time and the minutes to the pre-proposal conferences are not being issued yet (so no date is set yet on when final questions must be submitted).
The Government is looking to make a change to increase the scope of the solicitation.  If the scope is increased, another site visit will be scheduled and conducted.  Individuals who previously were unable to attend the previous pre-proposal conferences and site visits will be able to submit to attend.  Additionally, any offerors who did attend the previous pre-proposal conferences and site visits may attend again with the option of only attending for either the conference or the site visit.  Any additional conferences or site visits will be conducted exactly the same as the two previous versions.
Because of the possibility of an additional pre-proposal conference and site visit, the government is holding off on posting the minutes of the previous pre-proposal conferences and site visits.  Once any additional conferences and/or site visits are conducted, consolidated minutes will be published.  Once published, a date of three business days later will be established as the final date for submitting questions.
Currently, the proposal due date is 27 Oct 2017.  This will be pushed out to a later date but that date is still to be determined.
Special note: GSA Region 3 is moving towards the submitting of some past performance and prior experience information online.  With the next amendment will be directions on the procedures for submitting portions of this information online.
Please continue monitoring FBO for determination on final scope of this effort, due date for submittals to attend an additional pre-proposal conference/site visit, the actual date of any additional pre-proposal conferences and site visits, continued posting to the offeror's library, and amendments to the solicitation.

PLEASE READ CAREFULLY AS THERE HAVE BEEN CHANGES IN WORDING SINCE THE PRE-SOLICITATION NOTICE FOR PURPOSES OF CLARIFICATION
This is a competitive 8(a) set -side.
The set-aside status for this acquisition is a Competitive 8(a) Business Development Program under the Small Business Administration (SBA).
(SBA Requirement # 0303-17-705197-01)

The General Services Administration (GSA) MidAtlantic Region is soliciting for Facilities Engineering and Operations & Maintenance Services at the A.V. Bryan and Bostetter Courthouses and the custodial services at the A.V. Bryan Courthouse both in Alexandria VA. Full maintenance services will include, but are not limited to: the operation, maintenance and repair of HVAC and associated controls, electrical, mechanical, plumbing, fire protection and life safety, vertical transportation, administrative services, architectural and structural systems, and engineering services including repair and alterations projects, project review, management support, recommissioning, and custodial services(custodial services only for the A.V. Bryan Courthouse).

The services will be performed at the following locations:

Bostetter Courthouse
200 S WASHINGTON, ST
ALEXANDRIA, VA 22314-5405

AV Bryan Courthouse
2100 JAMIESON AVE
ALEXANDRIA, VA 22314-5702

The NAICS Code for this procurement will be 561210, Facilities Support Services and the size standard is $38,500,000.00.

Any resulting contract will be a firm fixed price contract and the contract will be utilized by the Richmond Field Office.

This contract will be solicited as a one (1) year contract with four (4) one (1) year option periods for a total potential contract period of five (5) years.

The contract will be acquired using Source Selection procedures as identified in FAR 15.3 with a firm fixed price award to the offerors who provide the best value to the Government.

Offerors will be evaluated based on technical merit and price proposals. For this procurement, the combined technical evaluation factors are approximately equal to price. The trade-off process under the best value approach will be used.

The technical evaluation factors are, in descending order of importance:

1. Management Plan
2. Prior Experience,
3. Past Performance.

Past Performance and Prior Experience are of equal importance.

The Government intends to award the contract approximately March 2018. Additionally, the Government intends to make award without discussion. Therefore, offerors are requested to submit their initial proposals to the Government on the most favorable terms based on technical and price factors. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

This solicitation package (including specifications, offer forms, clauses and provisions) is only available electronically on FedBizOpps. Potential offerors are responsible for downloading the solicitation and for monitoring the website for possible amendments and/or additional information. The pre-proposal conference and site visit for all buildings is scheduled for 14 September 2017. Please continue to monitor FedBizOpps for any changes to the formal pre-proposal meeting dates and/or site visits (the government intends to hold the pre-proposal conference and site visit rain or shine but should weather conditions create an unsafe environment or facility closures, the Government reserves the right to re-schedule).

Those interested in attending the pre-proposal meeting and/or site visit must submit the contractor clearance request form. This requirement was stated in the pre-solicitation notice and established a due date for all request forms of 7 September 2017, 2 PM EST. However, due to the solicitation posting on 7 September 2017, the date to submit the contractor clearance request forms has been extended to 8 September 2017, 11 AM EST (pay special attention to the time as the time has been moved up to 11 AM EST on 8 September 2017). The form was posted with the pre-solicitation notice and remains available as part of the offerors' library.

Pre-Proposal Conference Details:
Starting Location:
A.V. Bryan U.S. Courthouse
401 Courthouse Square
Alexandria VA 22314
Date:
14 September 2017 (Thursday)
Time:
Starting at 9:00 AM EST and concluding by 4:00 PM EST
Pre-requisites:
Pre-requisites must be submitted via email to Jeff Gibson at jeffrey.gibson@gsa.gov by the date and time identified with each pre-requisite. All received pre-requisites will be acknowledged via reply email with confirmation of information received.
The pre-requisites are:
1. All prospective contractors must submit a "Contractor Security Clearance Request Form" (available in the bidder's library in the FedBizOps solicitation post) for each member of their team attending the pre-proposal conference. Contractors are limited to only sending two (2) members of their team to attend the conference. EXTENDED: This pre-requisite is due 11:00 AM EST on 8 September 2017. Acknowledgement reply email will confirm the names submitted for access to the facilities.
2. Initial questions regarding the solicitation must be submitted, in writing. The government's intent is to address initial questions during the pre-proposal conference and will be made available to any contractors not attending the pre-proposal conference through the minutes of the conference posted in the offerors' library. Follow-on questions, questions derived from the pre-proposal conference, and questions derived from the minutes of the pre-proposal conference will be due three business days after the posting of the pre-proposal conference minutes. Questions stemming from the original posted solicitation must be submitted by the pre-requisite due date. This pre-requisite is due 2:00 PM EST on 12 September 2017. Acknowledgement reply email will confirm the number of questions submitted.

Limitations:
Due to the expected number of attendees and the limitation of space in some of the areas to be toured, each prospective contractor may only send two (2) attendees. Only two members from each contractor will be granted access; contractors without access will not be allowed access to the facilities and will be unable to attend the briefing or the tours.
Prospective contractors should congregate in the lobby and will be escorted to the meeting room. Since the meeting will begin promptly at 9:00 AM, prospective contractors are encouraged to arrive early. The schedule call for an initial briefing by the government for an hour, followed by a tour of the 2 facilities. A lunch break will be provided between the tour of the facilities. The government intends to hold a short meeting at the end of the tours to gather questions It is highly recommended that prospective bidders attend the pre-proposal conference and associated tour.
Offerors must be registered in the System for Award Management (SAM) database in order to participate in this procurement. The website for SAM is http://www.sam.gov.

Any information taken from other publications is used at the sole risk of the offeror. The procuring office cannot guarantee the accuracy of information contained in other publications.

All questions must be submitted in writing by email to the attention of Jeff Gibson, jeffrey.gibson@gsa.gov.