Audio Video Upgrade
Closed Solicitation Posted
Not the latest version. See the latest solicitation from .
- Solicitation number
- FA469026Q0040
- Agency
-
Air Combat Command
Air Force, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 334310 Audio and Video Equipment Manufacturing
- Place of performance
- Ellsworth AFB, South Dakota 57706, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The 28th Contracting Squadron at Ellsworth Air Force Base seeks an audiovisual system overhaul and installation for Building 7510 on a total small business set-aside, with quotes due September 18, 2026 and questions due August 28, 2026. This is a firm-fixed-price RFQ under NAICS 334310 (Audio and Video Equipment Manufacturing), with a size standard of 750 employees.
Place of performance is Ellsworth AFB, Box Elder, South Dakota. Delivery is required FOB Destination no later than 180 days after contract award (estimated March 29, 2027). The scope encompasses design, engineering, programming, testing, and installation of a turnkey A/V system across multiple operational areas including a Deployment Control Center, Auditorium, Sterile Room, Cargo Bay, PDF Line, Lobby, and Conference Room. The Deployment Control Center requires two 138-inch seamless LED video walls, 3-Series 4K controller, X-Series amplifier, and seven 4K oversight cameras; the Auditorium requires two 165-inch LED video walls with DANTE-capable audio processor and wireless microphones; the Conference Room requires an 85-inch UHD monitor. All systems must comply with NDAA Section 889 and DoD/DoDIN Approved Products List requirements, operate as a closed-loop standalone system with no connection to NIPRNet, SIPRNet, or commercial internet, and be TEMPEST-certified with no Wi-Fi capability. The contractor must provide equipment lists and technical system architecture drawings, source code software, minimum one-year warranty on all parts and labor, and two separate two-hour training sessions for up to 10 personnel. Electrical work must be performed by a South Dakota licensed electrician. Award will be made to the lowest price technically acceptable offeror. A site visit is scheduled for August 27, 2026 at 10:00 a.m. MST (requests to attend due August 26 at 4:00 p.m. MST). Attachment 4 (Questions and Answers) and Attachment 3 (Floor Plan) were added via amendment. Funds are not currently available; Government obligation is contingent upon appropriated funds availability.
Notice text
4 versions
Update #4 · Latest ·
The 28th Contracting Squadron at Ellsworth AFB, is issuing this Request for Quotation (RFQ) for an audio visual system overhaul and installation. Offerors must provide a list of equipment being provided as well as a technical drawing of intended system architecture for review of technical acceptability.
Basis for Award: The Government intends to award a single, Firm-Fixed-Price (FFP) contract to the offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Technical and Price Factors that will be utilized.
• Delivery: Required delivery is FOB Destination to Ellsworth AFB, SD, no later than 180 days after contract award.
• Attachment: All information necessary to submit a quote is contained in the attached RFQ document titled FA469026Q0040. Offerors must read the attachment in its entirety before submitting a quote.
○ Attachment 1- Solicitation FA469026Q0040
○ Attachment 2 - Statement of Work
○Amended - Attachment 3 - Floor Plan
○Amended - Attachment 4 - Questions and Answers
• Important Dates:
○ Quotes Due: All quotes must be received via email by the Response Date and Time listed in this notice. (Amended 18 Sep 2026)
○ AMENDED- Site visit: Will be held on 27 Aug 2026 at 10:00a.m. Requests to attend the site visit must be submitted by 26 Aug 2026, 4:00p.m MST
○ AMENDED- Questions: All questions must be submitted no later than 28 Aug 2026, 4:00p.m. MST
52.232-18 Availability of Funds.
Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.
This amendment is to extend the time for quotes as well as attach Attachment 3 - Floor Plan. This is to give offerors more time to prepare quotes with some additional information. In regards to the Q&A this will be attached at a later date due to delays internally.
This amendment is to add Attachment 4 - Questions and Answers
Update #3 ·
The 28th Contracting Squadron at Ellsworth AFB, is issuing this Request for Quotation (RFQ) for an audio visual system overhaul and installation. Offerors must provide a list of equipment being provided as well as a technical drawing of intended system architecture for review of technical acceptability.
Basis for Award: The Government intends to award a single, Firm-Fixed-Price (FFP) contract to the offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Technical and Price Factors that will be utilized.
• Delivery: Required delivery is FOB Destination to Ellsworth AFB, SD, no later than 180 days after contract award.
• Attachment: All information necessary to submit a quote is contained in the attached RFQ document titled FA469026Q0040. Offerors must read the attachment in its entirety before submitting a quote.
○ Attachment 1- Solicitation FA469026Q0040
○ Attachment 2 - Statement of Work
○Amended - Attachment 3 - Floor Plan
• Important Dates:
○ Quotes Due: All quotes must be received via email by the Response Date and Time listed in this notice. (Amended 18 Sep 2026)
○ AMENDED- Site visit: Will be held on 27 Aug 2026 at 10:00a.m. Requests to attend the site visit must be submitted by 26 Aug 2026, 4:00p.m MST
○ AMENDED- Questions: All questions must be submitted no later than 28 Aug 2026, 4:00p.m. MST
52.232-18 Availability of Funds.
Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.
This amendment is to extend the time for quotes as well as attach Attachment 3 - Floor Plan. This is to give offerors more time to prepare quotes with some additional information. In regards to the Q&A this will be attached at a later date due to delays internally.
Update #2 ·
The 28th Contracting Squadron at Ellsworth AFB, is issuing this Request for Quotation (RFQ) for an audio visual system overhaul and installation. Offerors must provide a list of equipment being provided as well as a technical drawing of intended system architecture for review of technical acceptability.
Basis for Award: The Government intends to award a single, Firm-Fixed-Price (FFP) contract to the offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Technical and Price Factors that will be utilized.
• Delivery: Required delivery is FOB Destination to Ellsworth AFB, SD, no later than 180 days after contract award.
• Attachment: All information necessary to submit a quote is contained in the attached RFQ document titled FA469026Q0040. Offerors must read the attachment in its entirety before submitting a quote.
○ Attachment 1- Solicitation FA469026Q0040
○ Attachment 2 - Statement of Work
• Important Dates:
○ Quotes Due: All quotes must be received via email by the Response Date and Time listed in this notice.
○ AMENDED- Site visit: Will be held on 27 Aug 2026 at 10:00a.m. Requests to attend the site visit must be submitted by 26 Aug 2026, 4:00p.m MST
○ AMENDED- Questions: All questions must be submitted no later than 28 Aug 2026, 4:00p.m. MST
52.232-18 Availability of Funds.
Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.
Update #1 ·
The 28th Contracting Squadron at Ellsworth AFB, is issuing this Request for Quotation (RFQ) for an audio visual system overhaul and installation. Offerors must provide a list of equipment being provided as well as a technical drawing of intended system architecture for review of technical acceptability.
Basis for Award: The Government intends to award a single, Firm-Fixed-Price (FFP) contract to the offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Technical and Price Factors that will be utilized.
• Delivery: Required delivery is FOB Destination to Ellsworth AFB, SD, no later than 180 days after contract award.
• Attachment: All information necessary to submit a quote is contained in the attached RFQ document titled FA469026Q0040. Offerors must read the attachment in its entirety before submitting a quote.
○ Attachment 1- Solicitation FA469026Q0040
○ Attachment 2 - Statement of Work
• Important Dates:
○ Quotes Due: All quotes must be received via email by the Response Date and Time listed in this notice.
○Site visit: Will be held on 26 Aug 2026 at 10:00a.m. Requests to attend the site visit must be submitted by 25 Aug 2026, 4:00p.m MST
○Questions: All questions must be submitted no later than 26 Aug 2026, 4:00p.m. MST
52.232-18 Availability of Funds.
Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.
Files
| File | Type | Posted |
|---|---|---|
| Attachment 4 - Questions and Answers.pdf | ||
| Attachment 3 - Floor Plan.pdf | ||
| Attachment 2 - Statement of Work 1.pdf | ||
| Attachment 1 - FA469026Q0040.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Audio Video Upgrade 2 | Solicitation | |
| This notice | Solicitation | |
| Audio Video Upgrade | Pre-Solicitation |
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