Attachment 2 - Statement of Work 1.pdf

STATEMENT OF WORK (SOW)

Requirement: Audio Visual (A/V) Systems Upgrade and Installation Location: Building 7510, Ellsworth Air Force Base, SD Required Delivery: 180 Calendar Days

1.0 Program Objective and Scope

The objective of this requirement is for the contractor to design, engineer, program, test, and install a turnkey Audio Visual (A/V) System Equipment Upgrade to satisfy the user’s performance requirements.

The project encompasses primary operational hubs within Building 7510: the Deployment Control Center (Room 118), the Auditorium (Room 134), the Sterile Room (Room 155D/156D), Audio/Visual Closet (Room 165), Cargo Bay (Room 103), PDF Line (Room 138), Lobby (Room 127), Exterior Front Entrance of Building/Front Side of Cargo Bay, Exterior Back of Cargo Bay, and the Conference Room.

Future Expansion: The engineered solution must utilize a modular system architecture. This ensures the core control and routing equipment has the inherent capacity to support future, A/V capability upgrades in the DEPTAC Classroom (Room 168), the Deployment Passenger Lobby(Room 127), and the Sterile Room (Room 155D/156D), along with associated oversight cameras without requiring a complete system replacement.

2.0 Room-Specific Salient Characteristics & Contract

Objectives

The contractor shall engineer, pre-fabricate, assemble, wire, and install the following specific configurations for each designated area.

2.1 All Locations

Decommissioning: Remove all pre-existing A/V System equipment, projectors, televisions, cords, miscellaneous parts, and wires that cannot be reused.

Power/Electrical: Add power/electrical outlets for AV system/equipment as needed in each room.

Quality & Usability: Submit all specifications and suggestions that will increase function and user experience.

Ensure all computer equipment meets USAF requirements and is obtained from authorized vendors.

• All systems must be NDAA Section 889 Compliance

• Approved Products List (APL): Hardware must be listed on the

DoD/DoDIN Approved Products List to ensure compatibility and cybersecurity compliance with network architectures.

• Original Manufacturers & Resellers: Items must be sourced directly from the original equipment manufacturer (OEM) or an authorized, vetted partner to mitigate the risk of counterfeit or tampered hardware.

• All newly acquired IT hardware must be formally received, accepted, and tracked in the Defense Property Accountability System (DPAS).

Install all equipment, cords, and miscellaneous parts in a clean and professional manner.

Preparation & Execution: Provide Engineering & Design (Drawings, Instruction Manuals), Programming, Pre-Installation Fabrication, Rack Assembly & Wiring, System Mock-up &

Testing.

Installation & Hardware: Provide all Installation Hardware, Equipment Rack Hardware, Cables & Misc. Parts. Perform On-Site Installation / Wiring, Coordination, Testing, and

Training.

Compliance: All equipment MUST be allowed in a Tempest Certified Area. Local TEMPEST

Technical Authority (CTTA) must approve specific layout, floor plans, and rack elevation diagrams for the facility before certification is granted. Any equipment placed into a TEMPEST certified area must not have the ability to link into Wi-Fi

2.2 Deployment Control Center (DCC) (Room 118)

Primary Displays:

Provide and install two (2) 138-inch seamless LED video walls (Minimum: Pixel Pitch:

1.58 mm / 1920 x 1080 Resolution / 120”w by 67.5”h) to replace the existing projectors.

Each video wall shall include an installation package with spare parts: (6) modules,

(1) RC card, (1) Hub Set, (1) Power Supply. Includes shipping road case for (25) panels, (1) Trim Kit Set, and (1) Service Tool.

Control System & Inputs:

Provide one (1) 3-Series 4K Presentation System Controller and Video Switcher.

Provide one (1) 10.1” Tabletop Touch Screen System Controller.

Provide one (1) Power Supply for PoDM DM Endpoints.

Provide two (2) Videowall HDMI inputs (Preferred: 8G+ 4K60 4:4:4 HDR Receiver with Scaler).

Provide two (2) HDMI Input Wall Plate / Table IDO & Wall Laptop Inputs (Preferred:

4K 8G+ Transmitter).

Connect a central desktop/laptop (with wireless disabled) to two of the side wall televisions to display trackers/pertinent deployment web information.

Media Playback: Provide one (1) 4k Ultra HD Blu-ray / DVD Player.

Audio System: Provide one (1) X-Series Amplifier (Minimum: 300w, 4-channel / 70v or 8

Ohm).

Networking & Infrastructure: Provide one (1) 10-port Gigabit Smart Switch with PoE+

(Supports Dante & QLAN).

Cameras/Oversight: Install cameras that will stream to the DCC in order to maintain oversight of operations in the following areas: Cargo Staging Area (exterior of Cargo Bay

Exit), Interior Cargo Bay, Exterior Front Entrance/Cargo Bay Entrance, Lobby, PDF Line, Sterile Room, and Flightline Cargo Loading Area.

2.3 Auditorium (Room 134)

Provide and install two (2) 165-inch seamless LED video walls (Minimum: Pixel Pitch:

1.9 mm / 1920 x 1080 Resolution / 144”w by 81”h) to replace projectors.

Monitors must not require any cables or peripherals (keyboard, mouse, HDMI) to be swapped out between devices to function.

Includes installation package with spare parts (same as DCC) and shipping road case.

Control System & Inputs:

Install a separate A/V System for a central controller that allows selection of projection input easily and quickly.

Provide one (1) 3-Series 4K Presentation System Controller and Video Switcher.

Provide one (1) 10.1” Tabletop Touch Screen System Controller.

Provide two (2) Videowall HDMI inputs (Preferred: 8G+ 4K60 4:4:4 HDR Receiver with Scaler).

Provide two (2) HDMI Input Wall Plate / Lectern & Wall Laptop Inputs.

Media Playback: Provide one (1) 4k Ultra HD Blu-ray / DVD Player.

Audio System:

Provide surround sound in-ceiling speakers with the ability to project the audio in one, multiple, or both sides of the Auditorium.

Provide one (1) Audio Processor, 12 in & 8 out with echo cancellation / DANTE.

Provide one (1) X-Series Amplifier (Minimum: 300w, 4-channel / 70v or 8 Ohm).

Provide one (1) Lectern Mic and Wall Jack (Minimum: 18” Wired Gooseneck with

Status LED).

Provide one (1) Wireless Dual-Band Handheld Mic (Preferred: GLXD2+/ SM58

Transmitter / GLXD4R+ Receiver).

Provide one (1) Wireless Dual-Band Headset Mic (Preferred: GLXD1+ Bodypack

Transmitter / GLXD4R+ Receiver).

Provide two (2) Lithium-Ion Rechargeable Spare Batteries.

Furniture & Infrastructure:

Provide a podium for the presenter to stand in front of the audience, capable of holding the handheld microphone.

Provide one (1) 10-port Gigabit Smart Switch with PoE+.

Provide one (1) Power Conditioner with Safe Voltage / 12 outlets.

2.4 Conference Room

Provide one (1) 85” 3840 x 2160 UHD Commercial Series LED Monitor (TAA

Compliant / No WiFi or Bluetooth) to replace projector and whiteboard.

Provide one (1) Low Profile Fixed Wall Mount for Large Displays (up to 95”).

Control & Inputs:

Provide one (1) HDMI Input Wall Plate / Single Gang / Black.

Connect a central desktop/laptop (with wireless disabled) to the television monitor for display of web or Microsoft Programs during briefings/courses.

Audio System: Provide one (1) 2.0 Channel Commercial-Grade Soundbar.

3.0 General Technical & Security Requirements

3.1 Security & Compliance

The installed A/V system shall operate as a standalone, closed-loop system. It shall not connect to the base NIPRNet, SIPRNet, or standard commercial internet. No Authority to Operate (ATO) or

Risk Management Framework (RMF) accreditation should be required for this closed A/V network.

3.2 Data Rights & Software

The contractor shall provide all "source-code" software programming required to operate the installed systems to ensure the Government can perform future maintenance, expansions, and changes. This includes all uncompiled, editable project files (e.g., Crestron Simpl and VTPro files).

The owner will receive all software applications written for this project, turned over upon completion of the system and at any time changes are made.

3.3 System Architecture

The core A/V control system, matrix routing, and programming must be engineered with a modular and scalable architecture. The A/V System should be intuitive and easy to use to prevent operational inability during personnel turnover.

3.4 Training

The contractor shall provide a minimum of two (2) separate, two-hour, hands-on training sessions for up to 10 personnel. Training must include system startup, input selection, basic troubleshooting, and microphone/video wall usage. The contractor shall also provide a "System

Continuity Package" (Electronic Slide Deck, Continuity Binder, and laminated Quick Start Guides left in each room).

3.5 Warranty & Instructional Documents

The contractor shall provide a minimum one (1) year warranty on all parts and labor. All warranty and instructional documents will be provided to the 28th Contracting Squadron and Installation

Deployment Officer, primary or alternate point of contact (POC), prior to technician departure.

4.0 Installation and Base Operations

4.1 Site Visit

A site visit will be offered to allow for review of existing A/V Systems and provide the contractor the ability to take needed measurements and gain an understanding of room layouts. Contractors assume all risks associated with unforeseen site conditions if they do not attend.

4.2 Delivery Requirements

This service is to be completed within 180 calendar days of contract award date.

Coordinate all deliveries with the primary or alternate POC(s) prior to shipping.

Shipment Delivery Address: 1600 Tinker Drive Bldg 7510, Ellsworth, SD 57706.

4.3 Configuration Management

Establish a baseline to define the configuration of the A/V System Upgrade with Installation and demonstrated capability to satisfy the user’s performance requirements.

4.4 Government Installation Requirements (Security, Base Access, Vehicle Operations)

The Contractor shall safeguard all government property. All contractor employees driving on base must possess a current Driver’s License, valid State Registration, and vehicle insurance. The

Contractor shall obtain an Installation Entry Authorization List (IEAL) for pass and identification. All personnel will follow base policy for driving on the installation; violations may result in suspension of driving privileges.

4.5 Facility Guidance

Use of existing toilet facilities in the immediate work area only will be permitted. The government will not provide long-distance telephone services. Contractors may use government phones strictly in cases of emergency or during field/site work. Working hours are normally between 07:30

AM and 4:00 PM, excluding Weekends, Federal Holidays, Down Days, or Force Protection closures.

4.6 Site Restoration, Cleanup, & Hazardous Material Disposal

The Contractor shall protect all property and personnel on base. All damaged areas (paint, surfaces, walls, flooring) disturbed during assembly/installation shall be restored to their original conditions. The Contractor shall remove all debris and surplus materials prior to completion and dispose of old equipment and residuals in accordance with US waste disposal rules off base.

HAZMART shall approve all hazardous materials brought on-site (via AF Form 3952). The

Contractor shall dispose of hazardous waste at an off-base location in accordance with federal, state, and local pollution laws.

4.7 Safety and Health

All Contractor operations shall be conducted in accordance with Department of Labor, OSHA requirements (19 CFR 1910, 29 CFR 1926), national standards, and the Corps of Engineers

Safety Manual 385-1-1.

4.8 Power Requirements

Contractor shall utilize existing facility power outlets as the primary source. Should the contractor identify deficiencies, they must provide written notification prior to implementing alternatives.