Audio Video Upgrade 2
Closed Solicitation Posted
- Solicitation number
- FA469026Q0041
- Agency
-
Air Combat Command
Air Force, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 334310 Audio and Video Equipment Manufacturing
- Place of performance
- Ellsworth AFB, South Dakota 57706, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The 28th Contracting Squadron at Ellsworth Air Force Base seeks quotes for component 2 of an audiovisual system overhaul and installation, with quotes due September 18, 2026 (amended from the original August 31 deadline). This is a total small business set-aside under FAR Part 13.
Place of performance is Building 7510 at 336 Main Gate Road, Ellsworth AFB, South Dakota. The scope spans three primary operational areas: the DEPTAC Classroom, Deployment Passenger Lobby, and Sterile Room, with associated oversight cameras per the floor plan. The contract requires delivery of a complete turnkey audiovisual system within 180 calendar days of award, with an estimated delivery date of March 29, 2027.
Technical requirements include two 138-inch seamless LED video walls (1.58mm pixel pitch) in the DEPTAC Classroom; two 85-inch UHD commercial LED monitors in the Deployment Passenger Lobby; and two 165-inch seamless LED video walls (1.9mm pixel pitch), advanced control processors, four wall-mount touch screens, and Tesira audio processors in the Sterile Room. All equipment must comply with the Department of Defense Approved Products List. The contractor must provide uncompiled source-code software (Crestron Simpl and VTPro files or equivalents), conduct minimum two 2-hour hands-on training sessions for up to ten personnel, and deliver a one-year warranty with remote support within 24 hours and onsite repair within 72 business hours. The system must operate as closed-loop with no connection to NIPRNet, SIPRNet, or commercial internet; only the Sterile Room may incorporate Wi-Fi capable equipment. South Dakota-licensed electrical work is required. Offerors must submit a list of equipment, technical drawings of system architecture, completed RFQ (SF 1449), and a cover letter noting any exceptions. Award will be Firm-Fixed-Price to the lowest-priced technically acceptable offer. Questions deadline is August 28, 2026; site visit was August 27, 2026. NAICS code is 334310; PSC is 5836. Funds are not presently available; the Government's obligation is contingent upon availability of appropriated funds. Attachments include the RFQ (FA469026Q0041), Statement of Work, amended Floor Plan, and amended Questions and Answers.
Notice text
3 versions
Update #3 · Latest ·
The 28th Contracting Squadron at Ellsworth AFB, is issuing this Request for Quotation (RFQ) for component 2 of an audio visual system overhaul and installation. Offerors must provide a list of equipment being provided as well as a technical drawing of intended system architecture for review of technical acceptability.
Basis for Award: The Government intends to award a single, Firm-Fixed-Price (FFP) contract to the offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Technical and Price Factors that will be utilized.
• Delivery: Required delivery is FOB Destination to Ellsworth AFB, SD, no later than 180 days after contract award.
• Attachment: All information necessary to submit a quote is contained in the attached RFQ document titled FA469026Q0041. Offerors must read the attachment in its entirety before submitting a quote.
○ Attachment 1- Solicitation FA469026Q0041
○ Attachment 2 - Statement of Work
○ Amended Attachment 3 - Floor Plan
○ Amended Attachment 4 - Questions and Answers
• Important Dates:
○ Quotes Due: All quotes must be received via email by the Response Date and Time listed in this notice.(Amended 18 Sep 2026)
○Site visit: Will be held on 27 Aug 2026 at 10:00a.m. Requests to attend the site visit must be submitted by 26 Aug 2026, 4:00p.m MST
○Questions: All questions must be submitted no later than 28 Aug 2026, 4:00p.m. MST
52.232-18 Availability of Funds.
Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.
This amendment is to extend the time for quotes as well as attach Attachment 3 - Floor Plan. This is to give offerors more time to prepare quotes with some additional information. In regards to the Q&A this will be attached at a later date due to delays internally.
This amendment is to add Attachment 4 - Questions and Answers
Update #2 ·
The 28th Contracting Squadron at Ellsworth AFB, is issuing this Request for Quotation (RFQ) for component 2 of an audio visual system overhaul and installation. Offerors must provide a list of equipment being provided as well as a technical drawing of intended system architecture for review of technical acceptability.
Basis for Award: The Government intends to award a single, Firm-Fixed-Price (FFP) contract to the offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Technical and Price Factors that will be utilized.
• Delivery: Required delivery is FOB Destination to Ellsworth AFB, SD, no later than 180 days after contract award.
• Attachment: All information necessary to submit a quote is contained in the attached RFQ document titled FA469026Q0041. Offerors must read the attachment in its entirety before submitting a quote.
○ Attachment 1- Solicitation FA469026Q0041
○ Attachment 2 - Statement of Work
○ Amended Attachment 3 - Floor Plan
• Important Dates:
○ Quotes Due: All quotes must be received via email by the Response Date and Time listed in this notice.(Amended 18 Sep 2026)
○Site visit: Will be held on 27 Aug 2026 at 10:00a.m. Requests to attend the site visit must be submitted by 26 Aug 2026, 4:00p.m MST
○Questions: All questions must be submitted no later than 28 Aug 2026, 4:00p.m. MST
52.232-18 Availability of Funds.
Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.
This amendment is to extend the time for quotes as well as attach Attachment 3 - Floor Plan. This is to give offerors more time to prepare quotes with some additional information. In regards to the Q&A this will be attached at a later date due to delays internally.
Update #1 ·
The 28th Contracting Squadron at Ellsworth AFB, is issuing this Request for Quotation (RFQ) for component 2 of an audio visual system overhaul and installation. Offerors must provide a list of equipment being provided as well as a technical drawing of intended system architecture for review of technical acceptability.
Basis for Award: The Government intends to award a single, Firm-Fixed-Price (FFP) contract to the offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Technical and Price Factors that will be utilized.
• Delivery: Required delivery is FOB Destination to Ellsworth AFB, SD, no later than 180 days after contract award.
• Attachment: All information necessary to submit a quote is contained in the attached RFQ document titled FA469026Q0041. Offerors must read the attachment in its entirety before submitting a quote.
○ Attachment 1- Solicitation FA469026Q0041
○ Attachment 2 - Statement of Work
• Important Dates:
○ Quotes Due: All quotes must be received via email by the Response Date and Time listed in this notice.
○Site visit: Will be held on 27 Aug 2026 at 10:00a.m. Requests to attend the site visit must be submitted by 26 Aug 2026, 4:00p.m MST
○Questions: All questions must be submitted no later than 28 Aug 2026, 4:00p.m. MST
52.232-18 Availability of Funds.
Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.
Files
| File | Type | Posted |
|---|---|---|
| Attachment 4 - Questions and Answers.pdf | ||
| Attachment 3 - Floor Plan.pdf | ||
| Attachment 1 - FA469026Q0041.pdf | ||
| Attachment 2 - Statement of Work.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| Audio Video Upgrade | Solicitation | |
| Audio Video Upgrade | Pre-Solicitation |
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