Audio and Video Upgrade

The Department of the Air Force Materiel Command Test Center seeks upgrade of a commercial conference room audio and video system including physical installation, integration, programming, and user training at Eglin Air Force Base, Florida, with quotes due August 11, 2026, and questions due August 5. This is a total small business set-aside under FAR 19.201–1(c) with a mandatory site visit on August 4 at 10:15 AM CDT.

Place of performance is Valparaiso, Florida (Building 350, Conference Room 224). The system must include a 98-inch display, wall-mounted PTZ camera, digital signal processor, ceiling-mounted speakers, 27U AV rack, and Microsoft Teams integration supporting a 12/5 operating duty cycle (12 hours per day, 5 days per week) with minimal 3 simultaneous display capability and picture-in-picture functionality. The contractor must provide new conduit pathways, LAN connections (9-foot estimated run to conference table), ADA-compliant over-the-floor raceway, and professional mounting on demountable wall structure. All work must be completed within 120 calendar days of order receipt, with onsite working hours 0730–1630. Contractor is responsible for site surveys, wall assessment, professional finishing, travel costs, shipping, and replacement labor during standard-level warranty with 24/7 support. TAA-compliant substitutes are acceptable where listed products are non-compliant. Government furnishes network connections, VLAN configuration, IP addresses, internet access (NIPR), and existing power outlets.

Submission requires a single PDF containing technical volume with detailed product list (manufacturer and model numbers), proof of authorized reseller status, and active industry-standard technician programming certifications; one to three past performance references for similar complexity completed within the last three years (Federal, State, Local, or Commercial); firm-fixed-price quote for all equipment, shipping, installation, programming, training, and warranties with itemized breakdown, firm for 60 calendar days; and administrative data (CAGE code, UEI, SAM and WAWF registration). Award will be made on firm-fixed-price basis to the lowest-priced, responsible offeror whose quote conforms to all requirements. Evaluation criteria are technical capability, past performance, price, and SPRS per DFARS 252.204–7024, in no particular order of significance. NAICS code is 334310 (Audio and Video Equipment Manufacturing) with a 750-employee size standard.