Amendment 0002

The Department of Defense (DoD), Washington Headquarters Services (WHS), Acquisition Directorate (previously known as Acquisition and Procurement Office (A&PO)) intends to hold a pre-proposal conference on 10 August 2010 from 1:00 PM to 3:00 PM at the Embassy Suites Hotel Crystal City-National Airport, located at 1300 Jefferson Davis Highway, Arlington, VA. 22202.



The objective of the conference is to answer industry questions and to emphasize/convey pertinent information to industry after reviewing the final RFP. Potential offerors are strongly encouraged to participate in the pre-proposal conference. The Final RFP is forthcoming.



Attendance/participation is preferenced to small business concerns. A maximum of two (2) representatives from each company may attend. Large businesses may register to attend the conference on a space available basis. Large businesses will be contacted after 4:00 PM on 6 August 2010 in order to confirm space availability.



Please contact Patricia Watson or Mary Beth Brown (contact information below) by 4:00 PM on 6 August 2010 in order to register for attendance. Travels, lodging to include parking expenses are the responsibility of the Industry Representatives and will not be paid by the Government.



The hotel is located near the Crystal City Metro station which is in close proximity of the hotel. Additionally, discounted parking at the hotel is available for conference attendees.

The cut-off date for receipt of comments, questions, and submission of the Experience Matrix is no later than 02 JULY 2010 at 10:00 AM.  Submissions shall be made via e-mail to patricia.watson@whs.mil and marybeth.brown@whs.mil.

The Government does not intend to issue any additional draft documents and intends to issue the Final RFP by mid-July.

The Government will hold a Pre-Proposal Conference approximately seven (7) to ten (10) days after the Final RFP is posted.  No additional information is available at this time.

Please be aware of the following regarding this solicitation:

Section L – Instructions to Offerors, Section M – Evaluation Factors for Award, Bidders Library, and NIEITS Ordering Guide will be forthcoming for review.

The Government intends to establish a cutoff date for questions/comments after release of all draft documents, but vendors may submit questions at any time until this cutoff.  Additionally, the Government intends to conduct a pre-proposal conference for interested contractors in mid-July after release of the final RFP.

The Department of Defense (DoD), Washington Headquarters Services (WHS), Acquisition and Procurement Office (A&PO) is pleased to announce the draft request for proposals (draft RFP) for the Net-Centric Integrated Enterprise Information Technology Solutions (NIEITS) acquisition. The NIEITS acquisition is intended to combine existing legacy support contracts, streamline resources and to obtain a full range of integrated Information and Technology supplies and services for the Office of the Secretary of Defense (OSD) and Components, WHS Information Technology Management Directorate (ITMD) and The Pentagon Force Protection Agency (PFPA).



Since this is a draft RFP, please DO NOT send in offers/proposals. If such items are submitted in connection with this draft RFP notice, they will be disregarded.



While this is a draft RFP, it represents A&POs current intentions for the NIEITS acquisition and serves as a useful guide to the upcoming NIEITS solicitation which is anticipated to be released 4th QTR FY 10.



ACQUSITION STRATEGY

Solution Services

Source Selection Method Formal Source Selection Procedures

Total Awards 2-5

Contract Type ID/IQ

FAR Authority Part 15 Contracting by Negotiation

Pricing Structure Fixed Price and Cost Reimbursement

Evaluation Method Best Value Tradeoff

IGCE/Contract Maximum $495M

Contract Minimum $25K

Small Business Awards 100% Set-a-Side

Ordering Centralized

Term 2-year base; (3) 1-year options

Task Order to be awarded at time of award 2 task orders (Operations and Engineering)



BACKGROUND

A&PO issued a Sources Sought notice, Enterprise Information Technology Operations Services - 10EN220-053, on 05 March 2010 seeking information regarding the availability, capability and capacity of qualified small business concerns under the North American Industry Classification System (NAICS) code 541513 with a size standard of $25.0 million to provide, as stated in the draft PWS information technology solutions (predominantly customer support and systems operation, administration and maintenance services) to support the Office of the Secretary of Defense (OSD) and the Washington Headquarters Services (WHS). This requirement is being incorporated in solicitation HQ0034-10-R-0046 to be awarded concurrently with the Multiple Award Contract as the first task order.



Subsequently, a synopsis notice was issued for the anticipated Request for Proposal (RFP), Net-Centric Integrated Enterprise Information Technology Solutions (NIEITS)-HQ0034-10-R-0046. The major task areas stated in the synopsis included: (1) Customer Support; (2) Systems Operation, Administration, and Maintenance; (3) Applications Development and Maintenance; (4) Business Continuity; (5) Hardware and Software Acquisition; (6) Enterprise Architecture and Strategic Planning; (7) e-Business Systems Administration; (8) Software System Development Engineering; and (9) IT Training Services. The synopsis stated that specific details of task assignments, deliverables, documentation, training, applicable government/department/industry standards, etc. will be specified at the task order level, with an individual task order relating to a single task area or involving functions from multiple task areas.



INFORMATION SUBMISSION INSTRUCTIONS



1. Interested contractors are asked to review the Draft RFP and provide comments. The Government will establish a common cut-off time/date after issuance of all draft documents including task order 2 requirements. Since this is a Draft RFP, please limit your comments and responses primarily to sections B, C, and J of the Draft RFP.



2. Additionally, interested contractors are asked to complete and return the attached Experience Matrix (Attachment 1)



3. The government intends to conduct Oral presentations to minimize paper proposal submission requirements. Please provide recommendations on proposal submission for the Basic Contract to include the two task orders as specified herein (e.g., which proposal areas should be presented in writing with corresponding page limitations, and which areas should be presented orally, and presentation limitations).



4. The government intends to hold an Industry Day; date/time and location to be determined



Thank you for your interest in the NIEITS Acquisition.



DISCLAIMER AND IMPORTANT NOTES:



Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in Federal Business Opportunities. However, responses to this notice will not be considered adequate responses to a solicitation.



The Government will NOT accept requests for meetings or briefings, but may hold an industry day conference at a later date. No phone solicitations or email with regards to the status of the Request for Proposal (RFP) will be accepted prior to its release. Information and materials submitted in response to this notice WILL NOT be returned.



A determination by the Government not to compete this requirement as a set-aside based upon responses to this Notice is solely within the discretion of the Government. Interested parties are expected to review this Notice and the draft documents to familiarize themselves with the requirements of this project; failure to do so will be at your firms own risk.





CONFIDENTIALITY: No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).



POINTS OF CONTACT: Please address any questions to Ms. Patricia Watson AND Ms. Mary Beth Brown per the contact details below:



Patricia Watson, WHS A&PO Contract Specialist

Phone 703-696-4099 / Email: patricia.watson@whs.mil

Mary Beth Brown, WHS A&PO Contract Specialist

Phone 703-588-8183 / Email: marybeth.brown@whs.mil



Sherry Freeman, Director, Small Business Programs

Phone 703-696-3964 / Email: Sherry.Freeman@whs.mil



David Price, WHS A&PO Contracting Officer

Phone 703-696-3970 / Email: david.price@whs.mil

Due to space limitations and an overwhelming response to the NIEITS synopsis, the PRE-SOLICITATION conference scheduled for 27 APR 2010 from 10:00 AM to 12:30 PM at the Rosslyn Plaza North (14th Floor, Conference Room #3) 1777 Kent St. Arlington, VA 22209 has been CANCELED.

A PRE-PROPOSAL conference will be held in a venue more suitable to accommodate a response of this magnitude.  The date, time and location of the  pre-proposal conference will be posted via FedBizOpps.

Please do not contact the contracting agency for additional information, updates/amendments to this synopsis will be posted in a timely manner.

Please accept our sincere apologies for any inconvenience this may cause you.

Due to space limitations and an overwhelming response to the notice, there will be standing room only!!  Registration to attend this conference is closed!  However, the briefing slides and questions will be posted via FedBizOpps.

As a reminder, the pre-solicitation conference will be held on 27 APR 2010 from 10:00 AM to 12:30 PM at Rosslyn Plaza North (14th Floor, Conference Room #3) 1777 Kent St. Arlington, VA 22209.  All attendees are required to meet in the lobby no later than 9:45 AM. Late arrivals will not be permitted.  For purposes of this notice, late is any time after 9:45 AM.

For security purposes, a by-name access roster will be provided to the on-site Security Manager.   Industry Representatives are responsible for ensuring each attendee is registered and confirmed by name. Positions without an assigned individual or attendee will not be reflected on the access roster and as a result will not be honored. 

Please be mindful when entering the building that all purses and bags are subject to search.

In addition, visitors will be required to leave a picture ID at the security desk and receive an escort badge in return. Attendees will be required to display escort badges for the duration of the conference. 

Should you need additional assistance please feel free to contact:

Patricia Watson (patricia.watson@whs.mil) or Mary Beth Brown (marybeth.brown@whs.mil)

SUBJ:  SYNOPSIS NOTICE FOR HQ0034-10-R-0046; Net-Centric Integrated Enterprise Information Technology Solutions (NIEITS)

The Department of Defense (DoD), Washington Headquarters Services (WHS), Acquisition and Procurement Office (A&PO) intends to solicit offers in response to request for proposal (RFP) HQ0034-10-R-0046 to procure information technology solutions to support the Office of the Secretary of Defense (OSD) and the Washington Headquarters Services (WHS).

The overall objective is to combine several existing legacy support contracts under the umbrella of a indefinite delivery indefinite quantity multiple-award contract to obtain a full range of integrated enterprise net-centric solutions for information technology (IT) supplies and services, that provides all users with responsive and efficient access to common information and services on a daily basis, including timely disaster business recovery support.  The specific objectives are to: (1) Achieve Net-Centricity; (2) Promote objectives of WHS/Director of Administration & Management (DA&M) Strategic Plan for 2007-2012; (3) Facilitate transformation of the DA&M Enterprise; (4) Satisfy OSD and Information Technology Management Directorate (ITMD) customer needs for secure long-term IT solutions; and (5) Capitalize on industry best practices and innovation to meet emerging/changing IT requirements.

The contractors shall provide labor, hardware/software and other equipment and materials required to provide a wide range of net-centric integrated IT supplies and services for customers and organizations supported by the OSD and WHS at classifications levels up to Top Secret/Sensitive Compartmented Information.  The contractor will provide support for current and evolving IT requirements in classified and unclassified environments, providing/maintaining connectivity, computing, system development, operations and maintenance, core IT services, information management and performance management services across all supported customers and domains in a user support environment that is dynamic and continually evolving.  

The primary place of on-site performance will be within the National Capital Region. Services may also be required throughout the United States and outside the continental United States.

The tasks include (but are not limited to): (1) Customer Support; (2) Systems Operation, Administration, and Maintenance; (3) Applications Development and Maintenance; (4) Business Continuity; (5) Hardware and Software Acquisition; (6) Enterprise Architecture and Strategic Planning; (7) e-Business Systems Administration; (8) Software System Development Engineering; and (9) IT Training Services.  Specific details of task assignments, deliverables, documentation, training, applicable government/department/industry standards, etc. will be specified at the task order level.  An individual task order may relate to a single task area or involve functions from multiple task areas.

The Government intends to award a minimum of two (2) awards, but reserves the right to make up to five (5) awards.  The multiple-award contract will have a base period of two years with the possibility of three one-year options.  The maximum dollar value/ceiling, including the base year and all options, for all task orders combined will not exceed $495 million.   The only work authorized under this contract is work ordered by the Government through issuance of a task order. The Government makes no representation as to the number of task orders or actual amount of work to be ordered; however, during the base term of each award, a minimum of $25,000 is guaranteed to be ordered from each awardee under the base performance period of the contract. Contractors are not guaranteed work in excess of the minimum guarantee. There are no additional minimum guarantees obligated for each option year.

All awards resulting from this solicitation will be total small business set-asides under the primary North American Industry Classification System (NAICS) code 541513 with a size standard of $25.0 million.

The Government will consider a proposal to be eligible for award only if, by the solicitation closing date/time, the offeror/proposal satisfies all of the following elements, which will be evaluated on a pass/fail basis:

(1)  The offeror submits all required information specified in the solicitation

(2)  The offeror unconditionally accepts the terms and conditions of the solicitation

(3)  All members of the offeror’s team (prime, subcontractors, joint venture partners, etc) that are proposed to perform Top Secret (TS) type tasks have an active TS facilities clearance

The Government intends to award the first task order for operations services in support of OSD concurrently with the multiple-award contract, with services to commence as early as 01 September 2010.  

The Government intends to hold a pre-solicitation conference on 27 APR 2010 from 10:00 AM to 12:30 PM at Rosslyn Plaza North (14th Floor, Conference Room #3) 1777 Kent St. Arlington, VA 22209.  All attendees are required to meet in the lobby no later than 9:45 AM.  The objective of the conference is to answer industry questions and to emphasize/convey pertinent information to industry after reviewing the final RFP.  Potential offerors are strongly encouraged to participate in the pre-solicitation conference.  Due to space limitations, a maximum of two (2) representatives from each company may attend, and the Government reserves the right to limit attendance/participation to small business concerns.  Please contact Patricia Watson or Mary Beth Brown (contact information below) by 2:00 PM on 23 APR 2010 in order to register and attend.  Travel, lodging, and expenses are the responsibility of the Industry Representatives and will not be paid by the Government.  The building is located near the Rosslyn Metro, and there is public parking (for a fee) in close proximity, as well.

The Government is utilizing the procedures in FAR 15.3 “Source Selection” under competitive negotiated proceedings to select the proposals that represent the best value to the Government.  The trade-off process inherent in best value source selection allows the government to consider award to other than the lowest priced offeror or other than the highest technically rated offeror, per FAR 15.101.  Consequently, all evaluation factors and significant sub-factors that may affect the contract award and their relative importance will be clearly stated in the solicitation.  

The Government does not intend to hold discussions; however, the Government reserves the right to hold discussions if later determined to be necessary by the Contracting Officer.  If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals. Therefore, the offeror's initial proposal should contain the offeror's best terms from a price and technical standpoint.  The Government reserves the right to reject any and all proposals and award to other than the lowest priced offerors.

Offerors are required to register in the Central Contractor Registration (CCR) database at http://www.ccr.gov. Offerors must have an active registration in CCR prior to completing their Representations and Certifications (Section K) in the Online Representations and Certifications Application (ORCA). ORCA is an on-line system that is located on the Internet by going to http://www.bpn.gov.

The information being requested does not constitute a commitment on the part of the Government to award a contract, nor to pay for any costs incurred as a result in replying to this notice. This notice should not be construed as a commitment by the Government for any purpose.

The entire solicitation will be made available only on the Government Point of Entry (GPE) Website at http://www.fedbizopps.gov.  Paper copies will not be available.  Once the solicitation is posted, it is incumbent upon the interested parties to review this site frequently for any updates/amendments to this solicitation.   The Government intends to issue the solicitation in early May 2010 and award by 15 AUG 2010.

Please address any questions to Patricia Watson or Mary Beth Brown.

Additional Point of Contact:

David Price, WHS A&PO Contracting Officer
Phone 703-696-3970 / Email: david.price@whs.mil

For small business concerns, please contact:

Sherry Freeman, Director, Small Business Programs
Phone 703-696-3964 / Email: sherry.freeman@whs.mil 

SUBJ:  DRAFT SYNOPSIS NOTICE FOR HQ0034-10-R-0046; Net-Centric Integrated Enterprise Information Technology Solutions (NIEITS)

The Department of Defense (DoD), Washington Headquarters Services (WHS), Acquisition and Procurement Office (A&PO) intends to solicit offers in response to request for proposal (RFP) HQ0034-10-R-0046 to procure information technology solutions to support the Office of the Secretary of Defense (OSD) and the Washington Headquarters Services (WHS).

The overall objective is to combine several existing legacy support contracts under the umbrella of a indefinite delivery indefinite quantity multiple-award contract to obtain a full range of integrated enterprise net-centric solutions for information technology (IT) supplies and services, that provides all users with responsive and efficient access to common information and services on a daily basis, including timely disaster business recovery support.  The specific objectives are to: (1) Achieve Net-Centricity; (2) Promote objectives of WHS/Director of Administration & Management (DA&M) Strategic Plan for 2007-2012; (3) Facilitate transformation of the DA&M Enterprise; (4) Satisfy OSD and Information Technology Management Directorate (ITMD) customer needs for secure long-term IT solutions; and (5) Capitalize on industry best practices and innovation to meet emerging/changing IT requirements.

The contractors shall provide labor, hardware/software and other equipment and materials required to provide a wide range of net-centric integrated IT supplies and services for customers and organizations supported by the OSD and WHS at classifications levels up to Top Secret/Sensitive Compartmented Information.  The contractor will provide support for current and evolving IT requirements in classified and unclassified environments, providing/maintaining connectivity, computing, system development, operations and maintenance, core IT services, information management and performance management services across all supported customers and domains in a user support environment that is dynamic and continually evolving.  

The primary place of on-site performance will be within the National Capital Region. Services may also be required throughout the United States and outside the continental United States.

The tasks include (but are not limited to): (1) Customer Support; (2) Systems Operation, Administration, and Maintenance; (3) Applications Development and Maintenance; (4) Business Continuity; (5) Hardware and Software Acquisition; (6) Enterprise Architecture and Strategic Planning; (7) e-Business Systems Administration; (8) Software System Development Engineering; and (9) IT Training Services.  Specific details of task assignments, deliverables, documentation, training, applicable government/department/industry standards, etc. will be specified at the task order level.  An individual task order may relate to a single task area or involve functions from multiple task areas.

The Government intends to award a minimum of two (2) awards, but reserves the right to make up to five (5) awards.  The multiple-award contract will have a base period of two years with the possibility of three one-year options.  The maximum dollar value/ceiling, including the base year and all options, for all task orders combined will not exceed $495 million.   The only work authorized under this contract is work ordered by the Government through issuance of a task order. The Government makes no representation as to the number of task orders or actual amount of work to be ordered; however, during the base term of each award, a minimum of $25,000 is guaranteed to be ordered from each awardee under the base performance period of the contract. Contractors are not guaranteed work in excess of the minimum guarantee. There are no additional minimum guarantees obligated for each option year.

All awards resulting from this solicitation will be total small business set-asides under the primary North American Industry Classification System (NAICS) codes 541513 with a size standard of $25.0 million.

The Government will consider a proposal to be eligible for award only if, by the solicitation closing date/time, the offeror/proposal satisfies all of the following elements, which will be evaluated on a pass/fail basis:

(1)  The offeror submits all required information specified in the solicitation

(2)  The offeror unconditionally accepts the terms and conditions of the solicitation

(3)  All members of the offeror’s team (prime, subcontractors, joint venture partners, etc) that are proposed to perform Top Secret (TS) type tasks have an active TS facilities clearance

The Government intends to award the first task order for operations services in support of OSD concurrently with the multiple-award contract, with services to commence as early as 01 September 2010.  

The Government intends to hold a pre-solicitation conference on 27 APR 2010 from 10:00 AM to 12:30 PM at Rosslyn Plaza North (14th Floor, Conference Room #3) 1777 Kent St. Arlington, VA 22209.  All attendees are required to meet in the lobby no later than 9:45 AM.  The objective of the conference is to answer industry questions and to emphasize/convey pertinent information to industry after reviewing the final RFP.  Potential offerors are strongly encouraged to participate in the pre-solicitation conference.  Due to space limitations, a maximum of two (2) representatives from each company may attend.  Please contact Patricia Watson or Mary Beth Brown (contact information below) by 2:00 PM on 23 APR 2010 in order to register and attend.  Travel, lodging, and expenses are the responsibility of the Industry Representatives and will not be paid by the Government.  The building is located near the Rosslyn Metro, and there is public parking (for a fee) in close proximity, as well.

The Government is utilizing the procedures in FAR 15.3 “Source Selection” under competitive negotiated proceedings to select the proposals that represent the best value to the Government.  The trade-off process inherent in best value source selection allows the government to consider award to other than the lowest priced offeror or other than the highest technically rated offeror, per FAR 15.101.  Consequently, all evaluation factors and significant sub-factors that may affect the contract award and their relative importance will be clearly stated in the solicitation.  

The Government does not intend to hold discussions; however, the Government reserves the right to hold discussions if later determined to be necessary by the Contracting Officer.  If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals. Therefore, the offeror's initial proposal should contain the offeror's best terms from a price and technical standpoint.  The Government reserves the right to reject any and all proposals and award to other than the lowest priced offerors.

Offerors are required to register in the Central Contractor Registration (CCR) database at http://www.ccr.gov. Offerors must have an active registration in CCR prior to completing their Representations and Certifications (Section K) in the Online Representations and Certifications Application (ORCA). ORCA is an on-line system that is located on the Internet by going to http://www.bpn.gov.

The information being requested does not constitute a commitment on the part of the Government to award a contract, nor to pay for any costs incurred as a result in replying to this notice. This notice should not be construed as a commitment by the Government for any purpose.

The entire solicitation will be made available only on the Government Point of Entry (GPE) Website at http://www.fedbizopps.gov.  Paper copies will not be available.  Once the solicitation is posted, it is incumbent upon the interested parties to review this site frequently for any updates/amendments to this solicitation.   The Government intends to issue the solicitation in early May 2010 and award by 15 AUG 2010.

Please address any questions to Patricia Watson or Mary Beth Brown.

Additional Point of Contact:

David Price, WHS A&PO Contracting Officer
Phone 703-696-3970 / Email: david.price@whs.mil

For small business concerns, please contact:

Sherry Freeman, Director, Small Business Programs
Phone 703-696-3964 / Email: sherry.freeman@whs.mil