AFSC Patriot Conference Room Tech Refresh
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- F3YTBP5149AW01
- Agency
-
Air Force Sustainment Center
Air Force Materiel Command, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 334310 Audio and Video Equipment Manufacturing
- Place of performance
- Tinker AFB, Oklahoma 73145, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force Materiel Command Air Force Sustainment Center is seeking a turnkey Audio/Visual and control system installation for the Patriot Conference Room in Building 3001. The contractor must survey, design, and install both non-secure and secure A/V capabilities utilizing Microsoft TEAMS, including a comprehensive system with engineering, labor, hardware, software, cabling, accessories, warranty, and maintenance. The solution must provide immediate room usability upon completion, excluding government-furnished equipment like workstation computers and electrical/LAN cabling, while the government will handle minor construction needs. Awards will be based on Lowest Price Technically Acceptable (LPTA) evaluation criteria for each contract line item independently. A mandatory site visit for Audio Video specialists was conducted on July 18, 2025, at 10:00 CDT, with vendor questions due by July 25, 2025, at 1400 CDT, and final quotes required by August 11, 2025, at 1700 CDT.
This opportunity is designated as a Total Small Business set-aside with no incumbent contractors identified in the documentation. The contract structure includes two firm fixed-price Contract Line Items (CLINs), with CLIN 0001 covering the complete AV system installation and CLIN 0002 establishing a 90-day installation period of performance after receipt of order. Specific technical requirements include maintaining existing QSC and JBL speakers, installing a 6x4 LED video wall with 0.7-0.9 pixel pitch, two 75-inch commercial LED displays, AI-powered 6K video conference cameras, and both classified and unclassified network presentation capabilities. The work will be performed at Tinker Air Force Base in Oklahoma City, Oklahoma, with contractors required to be registered in SAM and provide DISA and JITC approved equipment from certified vendors. The selected contractor must also provide one year of service coverage including four preventative maintenance visits and comprehensive system support.
Notice text
4 versions
Update #4 · Latest ·
Contract Line Items (CLINs): Note: All CLINs are Firm FIxed Price (FFP)
0001 – The contractor shall survey, design and install an Audio/Visual (AV) and non-secure and secure A/V Control System utilizing MS TEAMS in Bldg 3001, Patriot Conference Room. The Contractor shall provide the necessary engineering, labor, hardware, software, support equipment, materials, cabling, accessories, follow-on warranty and maintenance, supervision and implementation to successfully design, engineer, install and test the AV and non-secure and secure VTC capabilities. The government requests a turnkey solution whereby upon completion of the work the area is ready for immediate use. This turnkey solution excludes Government Furnished Equipment (GFE) such as workstation computers and excludes electrical power and LAN/Voice cabling. Minor construction, if needed, will be provided by the government and may include structural cutting, and ceiling tile modifications and/or replacement. The government will evaluate contractor solutions/proposals and reserve the right to select other solutions if more advantageous to the government. The Government will be provided with all commercial manuals, instructions sheets, and start up guides, as applicable, for items purchased.
0002 – Installation
Period of performance is 90 Days ARO
Evaluation - Award will be based upon the lowest price technically acceptable (LPTA) evaluation criteria on each item independently. All items and quantities in the LOM must be quoted. If Quotes are not in accordance with the attached LOM and do not meet the requirement, the quote will be considered ineligible for award.
The offeror must be registered in SAM to be eligible for award.
A site visit was conducted on 18 July 2025. Due to the number of vendors that attended and time constraints, the customer is not accepting offers from any vendors who were unable to attend the site visit, nor scheduling another site visit.
Questions (post site visit) must be submitted as an attachment to this listing by 1400 CDT on 25 July 2025.
Please find the answers to your questions in the attachment titled "ANSWERED Vendor Questions- AFSC Patriot Conference Room Tech Refresh". All quotes must be submitted by 1700 CDT on 11 August 2025.
Please contact Alexis Riley with any questions at alexis.riley@us.af.mil or 469-974-8995.
Update #3 ·
Contract Line Items (CLINs): Note: All CLINs are Firm FIxed Price (FFP)
0001 – The contractor shall survey, design and install an Audio/Visual (AV) and non-secure and secure A/V Control System utilizing MS TEAMS in Bldg 3001, Patriot Conference Room. The Contractor shall provide the necessary engineering, labor, hardware, software, support equipment, materials, cabling, accessories, follow-on warranty and maintenance, supervision and implementation to successfully design, engineer, install and test the AV and non-secure and secure VTC capabilities. The government requests a turnkey solution whereby upon completion of the work the area is ready for immediate use. This turnkey solution excludes Government Furnished Equipment (GFE) such as workstation computers and excludes electrical power and LAN/Voice cabling. Minor construction, if needed, will be provided by the government and may include structural cutting, and ceiling tile modifications and/or replacement. The government will evaluate contractor solutions/proposals and reserve the right to select other solutions if more advantageous to the government. The Government will be provided with all commercial manuals, instructions sheets, and start up guides, as applicable, for items purchased.
0002 – Installation
Period of performance is 90 Days ARO
Evaluation - Award will be based upon the lowest price technically acceptable (LPTA) evaluation criteria on each item independently. All items and quantities in the LOM must be quoted. If Quotes are not in accordance with the attached LOM and do not meet the requirement, the quote will be considered ineligible for award.
The offeror must be registered in SAM to be eligible for award.
A site visit was conducted on 18 July 2025. Due to the number of vendors that attended and time constraints, the customer is not accepting offers from any vendors who were unable to attend the site visit, nor scheduling another site visit.
Questions (post site visit) must be submitted as an attachment to this listing by 1400 CDT on 25 July 2025.
Please contact Alexis Riley with any questions at alexis.riley@us.af.mil or 469-974-8995.
Update #2 ·
Contract Line Items (CLINs): Note: All CLINs are Firm FIxed Price (FFP)
0001 – The contractor shall survey, design and install an Audio/Visual (AV) and non-secure and secure A/V Control System utilizing MS TEAMS in Bldg 3001, Patriot Conference Room. The Contractor shall provide the necessary engineering, labor, hardware, software, support equipment, materials, cabling, accessories, follow-on warranty and maintenance, supervision and implementation to successfully design, engineer, install and test the AV and non-secure and secure VTC capabilities. The government requests a turnkey solution whereby upon completion of the work the area is ready for immediate use. This turnkey solution excludes Government Furnished Equipment (GFE) such as workstation computers and excludes electrical power and LAN/Voice cabling. Minor construction, if needed, will be provided by the government and may include structural cutting, and ceiling tile modifications and/or replacement. The government will evaluate contractor solutions/proposals and reserve the right to select other solutions if more advantageous to the government. The Government will be provided with all commercial manuals, instructions sheets, and start up guides, as applicable, for items purchased.
0002 – Installation
Period of performance is 90 Days ARO
Evaluation - Award will be based upon the lowest price technically acceptable (LPTA) evaluation criteria on each item independently. All items and quantities in the LOM must be quoted. If Quotes are not in accordance with the attached LOM and do not meet the requirement, the quote will be considered ineligible for award.
The offeror must be registered in SAM to be eligible for award.
Site visit will be required from an Audio Video specialist. The site visit will be on 18 July 2025 at 1000 CDT. POC for the site visit will be Alexis Riley and can be reached at alexis.riley@us.af.mil or 469-974-8995.
RFIs must be submitted by 1400 CDT on 25 July 2025.
Update #1 ·
Contract Line Items (CLINs): Note: All CLINs are Firm FIxed Price (FFP)
0001 – The contractor shall survey, design and install an Audio/Visual (AV) and non-secure and secure A/V Control System utilizing MS TEAMS in Bldg 3001, Patriot Conference Room. The Contractor shall provide the necessary engineering, labor, hardware, software, support equipment, materials, cabling, accessories, follow-on warranty and maintenance, supervision and implementation to successfully design, engineer, install and test the AV and non-secure and secure VTC capabilities. The government requests a turnkey solution whereby upon completion of the work the area is ready for immediate use. This turnkey solution excludes Government Furnished Equipment (GFE) such as workstation computers and excludes electrical power and LAN/Voice cabling. Minor construction, if needed, will be provided by the government and may include structural cutting, and ceiling tile modifications and/or replacement. The government will evaluate contractor solutions/proposals and reserve the right to select other solutions if more advantageous to the government. The Government will be provided with all commercial manuals, instructions sheets, and start up guides, as applicable, for items purchased.
0002 – Installation
Period of performance is 90 Days ARO
Evaluation - Award will be based upon the lowest price technically acceptable (LPTA) evaluation criteria on each item independently. All items and quantities in the LOM must be quoted. If Quotes are not in accordance with the attached LOM and do not meet the requirement, the quote will be considered ineligible for award.
The offeror must be registered in SAM to be eligible for award.
Site visit will be required from an Audio Video specialist. The site visit will be on 18 July 2025 at 10:00 CDT. POC for the site visit will be Alexis Riley and can be reached at alexis.riley@us.af.mil or 469-974-8995.
Files
| File | Type | Posted |
|---|---|---|
| ANSWERED Vendor Questions- AFSC Patriot Conference Room Tech Refresh.pdf | ||
| PATRIOT ROOM DIAGRAM.pptx | PPTX presentation | |
| Statement of Work - ARC REACTOR_Final.pdf | ||
| Combined Synopsis Solicitation.pdf | ||
| List of Materials (LOM).xlsx | XLSX spreadsheet |
Notice history
| Notice | Type | Posted |
|---|---|---|
| AFSC Patriot Conference Room Tech Refresh | Award Notice | |
| This notice | Solicitation |
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