Combined Synopsis Solicitation.pdf

Request for Quote (RFQ) Solicitation Number: F3YTBP5149AW01

AFSC Patriot Conference Room Tech Refresh

This RFQ is being issued on SAM.gov as an open market requirement. The Air Force Sustainment Center (AFSC/PZIOB) at Tinker Air Force Base Oklahoma intends to set this award aside for small business. This requirement is for AFSC Patriot Conference Room Tech Refresh. The applicable NAICS Code is 334310-Audio and Video Equipment Manufacturing. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

This solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular (FAC) 2025-06, Defense Federal Acquisition Regulation Supplement Change Notice (DPN) 20250117, and Department of the Air Force Acquisition Circular (DAFAC) 2024-1016.

Contractor is required to sign this document and return 1 copy to issuing office. Contractor agrees to provide all supplies set forth or otherwise identified above and on any additional sheets subject to the terms and conditions specified herein.

AFSC/PZIOB intends to award one firm fixed price contract for requirements listed below:

NAICS Code: 334310 Size Standard: 750 Employees

Contract Line Items (CLINs):

Note: All CLINs are Firm Fixed Price (FFP)

0001 – The contractor shall survey, design and install an Audio/Visual (AV) and non-secure and secure A/V Control System utilizing MS TEAMS in Bldg 3001, Patriot Conference Room. The Contractor shall provide the necessary engineering, labor, hardware, software, support equipment, materials, cabling, accessories, follow-on warranty and maintenance, supervision and implementation to successfully design, engineer, install and test the AV and non-secure and secure VTC capabilities. The government requests a turnkey solution whereby upon completion of the work the area is ready for immediate use. This turnkey solution excludes Government Furnished Equipment (GFE) such as workstation computers and excludes electrical power and LAN/Voice cabling. Minor construction, if needed, will be provided by the government and may include structural cutting, and ceiling tile modifications and/or replacement. The government will evaluate contractor solutions/proposals and reserve the right to select other solutions if more advantageous to the government. The Government will be provided with all commercial manuals, instructions sheets, and start up guides, as applicable, for items purchased.

0002 – Installation

Period of performance is 90 Days ARO

Evaluation - Award will be based upon the lowest price technically acceptable (LPTA) evaluation criteria on each item independently. All items and quantities in the LOM must be quoted. If Quotes are not in accordance with the attached LOM and do not meet the requirement, the quote will be considered ineligible for award.

The offeror must be registered in SAM to be eligible for award.

Site visit will be required from an Audio Video specialist. The site visit will be on 18 July 2025 at 10:00 CDT. POC for the site visit will be Alexis Riley and can be reached at alexis.riley@us.af.mil or 469-974-8995.

The Contractor is responsible for ensuring all personnel working on this project comply with all applicable security regulations and procedures, including obtaining necessary background checks or security clearances.

The Government reserves the right to deny access to any Contractor personnel who do not meet security requirements.

Terms and Conditions 52.212-3 -- Offeror Representations and Certifications -- Commercial Items.

The offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site located at http://www.sam.gov/portal (Only complete and return if there are changes to current SAM Registration. If 52.212-3 is not returned the contractor is affirming that the current SAM registration is current, accurate, and complete). If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision.

52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition.

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment.

(Included in full text-fillable must be returned with quote.)

52 .204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

52.204-26, Covered Telecommunications Equipment or Services-Representation

52.204–27, Prohibition on a ByteDance Covered Application

The following DAFFARS clauses/provisions are included but not limited to:

5352.201-9101, Ombudsman 5352.223-9001, Health and Safety on Government Installation 5352.242-9000, Contractor Access to Base

Attachments:

List of Materials

Quotes Submission Information:

Questions about the requirement must be submitted by 22 July 2025.

Quotes are due by Friday, 01 August 2025, by 12:00 PM, Central Daylight Time (CDT).

Early submittal is acceptable.

Contact the following individuals for information regarding this solicitation:

Primary: Alexis Riley alexis.riley@us.af.mil Contracting Officer: Sharla Flowers sharla.flowers_brandon.1@us.af.mil

NOTE: Contractors must email quotes mailto:alexis.riley@us.af.mil mailto:alexis.riley@us.af.mil mailto:sharla.flowers_brandon.1@us.af.mil

RESPONSE PAGE

RETURN THIS PAGE WITH THE COMPLETED INFORMATION AND AUTHORIZED SIGNATURE. OFFEROR MAY

PROVIDE COMPANY QUOTATION SHEET INCONJUNCTION WITH THIS RESPONSE PAGE

1. OFFEROR INFORMATION

BUSINESS NAME:

STREET ADDRESS: CITY, STATE, ZIP:

CAGE CODE and DUNS:

BUSINESS WEB ADDRESS:

CONTACT PERSON:

TELEPHONE: FAX:

E-MAIL:

2. Supplies/Services and Prices/Costs

CLIN Description Price

0001 – Design, procurement, and installation of a fully integrated audio-visual system for six conference rooms, including integration with existing government-furnished equipment (GFE) such as displays, cameras, and VTC equipment.

This includes a custom-designed display solution for a large 80-person conference room (Room

149) with options for video walls or multiple track-mounted displays. The system must be compatible with multiple classified and unclassified networks.

Services also include on-site training and ongoing support. All equipment provided must be TAA compliant.

Period of performance is 90 Days ARO

0002- Installation

DISCOUNT TERMS:

NET 30 or _______% IN _______ DAYS

DAYS REQUIRED FOR DELIVERY:

3. Certification of Response

Offeror’s Authorized Representative's Signature

Date

Type or Print Name Position or Title

Contractor is Required to sign this document and return 1 copy to issuing office along with the Section 2 Prices and Costs, and Fillable clause 52.204-24.

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment.

As prescribed in 4.2105(a), insert the following provision:

Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services—Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications- Commercial Products or Commercial Services. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.

(a) Definitions. As used in this provision—

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition.

(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or https://www.acquisition.gov/far/part-4#FAR_4_2105 https://www.acquisition.gov/far/part-52#FAR_52_204_26 https://www.acquisition.gov/far/part-52#FAR_52_212_3 https://www.acquisition.gov/far/part-52#FAR_52_204_26 https://www.acquisition.gov/far/part-52#FAR_52_212_3 https://www.acquisition.gov/far/part-52#FAR_52_204_25

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract.

Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) ( https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services".

(d) Representation. The Offeror represents that—

(1) It □ will, □ will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that—

It □ does, □ does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.

(e) Disclosures.

https://www.sam.gov/

(1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded "will" in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded "does" in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided;

and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(End of provision)

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment.