7A21--VA-20-00029761 HICBA Software Minor Rivision to Section C. 3 All other terms and conditions remain unchanged

Purpose of this posting is to clarify question and answer from previous posting.

All terms and conditions remain unchanged an in full force effect.

The Purpose of this notice is to post additional questions and answers.

All other terms and conditions remain unchanged and in full force effect.

Purpose of this notice is to post questions and answers from February 3, 2021.

All terms and conditions remain unchanged an in full force effect.

Please see attached questions and answers and attachments to Section D.

See attached Amendment 0003 for minor revision and Question and Answer document.

Please see attached PDF for Formal Amendment A0002 and details.

Health Information Coding, Billing and Auditing (HICBA) Encoder Software Solution and Support

Question and Answers from Solicitation - 36C10B21R0003

November 27, 2020

Note: The answers provided below are for informational purposes, to assist potential offerors in preparing proposals, and such answers do not themselves constitute an amendment to the Solicitation. Where questions and answers necessitated such an amendment, such changes have been or will be incorporated into a formal amendment to the Solicitation. To the extent that any answers provided below conflict in any way with the Solicitation and any Amendments, the final solicitation takes precedence. Â

Number

Reference

Questions

Answers

10.

Section E.10 Basis for Award and Proposal Instructions

Should CLINs that are listed as NSP be included in the Volume II (Price Factor) level of effort requirement? For example, CLIN x001 Project Management is listed as NSP. If so, would that also apply to CLINs we list as NSP?

In accordance with RFP Section E.10 A.2.(ii) Offeror s shall provide the estimated level of effort for the Offeror s approach for each task to include labor categories and associated hours for the Prime and any proposed team members and/or vendors for the base and option periods of performance (inclusive of the optional tasks). Ensure the hours are correctly totaled for each period (base and option periods (inclusive of the optional tasks), and a grand total is submitted for all periods combined. Details are required to be included in the Technical Volume and shall not be provided through a redacted price volume.

Health Information Coding, Billing and Auditing (HICBA) Encoder Software Solution and Support

Question and Answers from Solicitation - 36C10B21R0003

November 25, 2020

Note: The answers provided below are for informational purposes, to assist potential offerors in preparing proposals, and such answers do not themselves constitute an amendment to the Solicitation. Where questions and answers necessitated such an amendment, such changes have been or will be incorporated into a formal amendment to the Solicitation. To the extent that any answers provided below conflict in any way with the Solicitation and any Amendments, the final solicitation takes precedence. Â

Number

Reference

Questions

Answers

9.

PWS 5.2.2

In PWS, Section 5.2.2., Encoder Requirements, Item f, states a requirement of System shall contain VERA patient classification rules for inpatient PTF coding and shall be maintained/updated. Software shall suggest code sequencing to optimize VERA reimbursement and provide a history and reporting output of VERA edits usage, both accepted and bypassed. Is VA s intention to have the VERA rules reside in and be part of the Encoder? Or is VA wanting the Encoder to be compatible with the VIRR solution and VERA edits/rules would be inside the VIRR software?

VA s requirement is for the Encoder solution to provide encoder functionality to enable the overall HICBA system to meet VERA requirements. VA does not require that VERA rules reside in/be part of the Encoder product. See paragraph 5.2. The encoder software solution shall interface with the HICBA VIRR solution and is critical for operations and timely exchange of patient data and paragraph 5.2.2. Requirements involve dependencies on HICBA VIRR software solution for VistA interfacing. Contractor shall identify specific dependencies and any gaps, and work with the VIRR solution Contractor to provide functionalities to meet all requirements. This is one of those dependencies.

The purpose of this amendment is to post additional Questions and answers AND Extend the proposal due date to 12-01-2020 at 12PM NOON EST.

See associated attachments.

Health Information Coding, Billing and Auditing (HICBA) Encoder Software Solution and Support

Question and Answers from Solicitation - 36C10B21R0003

November 24, 2020

Note: The answers provided below are for informational purposes, to assist potential offerors in preparing proposals, and such answers do not themselves constitute an amendment to the Solicitation. Where questions and answers necessitated such an amendment, such changes have been or will be incorporated into a formal amendment to the Solicitation. To the extent that any answers provided below conflict in any way with the Solicitation and any Amendments, the final solicitation takes precedence. Â

Number

Reference

Questions

Answers

6.

PWS 5.2

Is this procurement intended to include a CDI tracking and reporting product within the VistA-integrated encoder and clinical documentation improvement encoder solution (0002AA HICBA Encoder Solution). If no, what functionality needs to be included for the clinical documentation improvement encoder in PWS 5.2?

Clinical documentation improvement encoder merely reflects that the encoder is used to support CDI activities, not that a CDI product is sought. Encoder requirements are as stated.

7.

PWS 5.4.2

For PWS 5.4.2 System Administrator Training (CLIN 0004AD-40004AD), how many 40-hour System Administrator Training sessions would VA like to have the vendor deliver in 1 Lot?

VA anticipates a one-time virtual training for system administrators for up to 10 attendees.

8.

Licensing Terms

Vendor assumes VA is requesting term-based pricing. Please confirm.

VA requests pricing for the base period of 9-months and 12-months for each option period as detailed in Section B.4 Price Schedule. The software license provided to the Government is a perpetual, nonexclusive license to use the software.

Health Information Coding, Billing and Auditing (HICBA) Encoder Software Solution and Support

Question and Answers from Solicitation - 36C10B21R0003

November 19, 2020

Note: The answers provided below are for informational purposes, to assist potential offerors in preparing proposals, and such answers do not themselves constitute an amendment to the Solicitation. Where questions and answers necessitated such an amendment, such changes have been or will be incorporated into a formal amendment to the Solicitation. To the extent that any answers provided below conflict in any way with the Solicitation and any Amendments, the final solicitation takes precedence. Â

Number

Reference

Questions

Answers

1.

SF30 - Solicitation Cover Page - Due date

Can the response deadline be extended?

At this time the Government is not extending the due date.

2.

Section E.10 Basis for Award and Proposal Instructions

Can you please clarify the Submission Instructions?

The Offeror s proposal shall be submitted electronically via e-mail to Michael Frank, Contract Specialist, michael.frank@va.gov.

3.

General Question / PWS 5.3.2

Can the Government provide the latest EHRM Cerner rollout/implementation schedule?

The schedule posted by OEHRM is available at the below link: https://vaww.ehrm.va.gov/resources/deployment-schedule/

4.

PWS 5.2

PWS 5.2 Software Requirements includes the following: The Contractor shall provide one consistent VistA-integrated encoder and clinical documentation improvement encoder solution for all VHA facilities to support health record coding, and clinical documentation improvement initiatives. Does the VA intend to require a separate stand-alone clinical documentation improvement (CDI) solution for tracking and reporting on CDI reviews? If so, please clarify if it should be inpatient, outpatient or both.

The VA does not intend to require a separate enterprise stand-alone clinical documentation improvement (CDI) solution.

5.

B.4 Price Schedule

Price Schedule: For CLINs 0004-4004, would it be acceptable to change the quantity to 150 and the units to EA (each)? The government would like to exercise that item up to 150 times according to the PWS.

CLINs 0004, 1004, 2004, and 3004 are only for one LOT of training and not intended to be exercised multiple times. The Optional task at CLIN 4005 is the only training that can be exercised up to 150 times.

Health Information Coding, Billing and Auditing (HICBA) Encoder Software Solution and Support

Question and Answers from Solicitation - 36C10B21R0003

November 19, 2020

Note: The answers provided below are for informational purposes, to assist potential offerors in preparing proposals, and such answers do not themselves constitute an amendment to the Solicitation. Where questions and answers necessitated such an amendment, such changes have been or will be incorporated into a formal amendment to the Solicitation. To the extent that any answers provided below conflict in any way with the Solicitation and any Amendments, the final solicitation takes precedence. Â

Number

Reference

Questions

Answers

1.

SF30 - Solicitation Cover Page - Due date

Can the response deadline be extended?

At this time the Government is not extending the due date.

2.

Section E.10 Basis for Award and Proposal Instructions

Can you please clarify the Submission Instructions?

The Offeror s proposal shall be submitted electronically via e-mail to Michael Frank, Contract Specialist, michael.frank@va.gov.

3.

General Question / PWS 5.3.2

Can the Government provide the latest EHRM Cerner rollout/implementation schedule?

The schedule posted by OEHRM is available at the below link: https://vaww.ehrm.va.gov/resources/deployment-schedule/

This is a combined synopsis / solicitation for the procurement of HICBA Encoder software.

Specifics including submission instructions can be found within the solicitation attachment 36C10B21R0003