6515--Hearing Aid Parts and Accessories (HAPA) Commercial (VA-26-00029750)

The Department of Veterans Affairs Commodities and Services Acquisition Service (CSAS) and Denver Logistics Service (DLS) are soliciting proposals for the procurement of commercial, non-proprietary hearing aid parts and accessories to support the VA National Audiology and Speech Pathology Service Program Office in delivering standardized veteran patient care. The solicitation (36C79126R0003) seeks to establish up to two firm fixed-price Indefinite-Delivery, Indefinite-Quantity (IDIQ) contracts with an estimated combined value of $6.8 million over a five-year period consisting of one base year plus four optional one-year extension periods. Offerors must propose on a minimum of 20 line items from 96 available commercial off-the-shelf hearing aid parts and accessories, including tubing, drying capsules, cleaning supplies, earmolds, clips, and specialized maintenance products. Award decisions will be based on a Lowest Price Technically Acceptable (LPTA) evaluation methodology that considers price, technical acceptability (manufacturer/distributor business documentation and commercial warranty information), and past performance. Proposals must be submitted electronically by May 1, 2026, at 12:00 PM Mountain Daylight Time to Contracting Officer Bradley Geghan and Contracting Specialist Bryan Crist, with responses organized into two separate PDF volumes addressing business/pricing and technical/past performance requirements.

This procurement is designated as a Total Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside restricted exclusively to certified SDVOSB firms listed in the SBA certification database, with no incumbent contractor identified in the solicitation materials. The contract guarantees a minimum purchase commitment of $1,000 and requires all deliveries to be made to the VA Denver Logistics Service in Golden, Colorado, with a mandatory 20 business day delivery window and FOB destination shipping terms. Offerors must comply with Buy American Act requirements, maintain quality control plans, adhere to SDVOSB limitations on subcontracting (maximum 50 percent for supplies), and utilize the Tungsten e-invoicing system for invoice submission. The estimated base year procurement encompasses approximately 655,080 units across 96 line items of hearing aid accessories and maintenance products, with pricing to be provided for both the base year and all four option years in the prescribed spreadsheet format. The contracting office is located at the Department of Veterans Affairs, Commodities & Services Acquisition Service, 555 Corporate Circle, Golden, Colorado 80401-5621.