36C78625Q50148 - Memorial Weekend Rentals - NMCAZ -- W071
Closed Solicitation Posted
- Solicitation number
- QSE--36C78625Q50148
- Agency
-
National Cemetery Administration
Department of Veterans Affairs
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business
Opportunity facts
- NAICS code
- 532289 All Other Consumer Goods Rental
- Place of performance
- Dept Of Veterans Affairs Natl National Memorial Cemetery Of Arizona (914) Phoenix, Arizona 85024, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs National Cemetery Administration is seeking a service-disabled veteran-owned small business contractor to provide comprehensive rental services for the annual Memorial Day ceremony at the National Memorial Cemetery of Arizona in Phoenix. The solicitation (36C78625Q50148) requires a contractor to supply and manage event infrastructure, including six 20'x20' tents, 2,100 folding chairs, an outdoor PA audio system, eight standard portable toilets, two ADA-compatible portable toilets, and two handwashing stations. The contractor must handle complete logistics including delivery, setup, and removal of equipment, with specific timeline requirements: delivery and setup on 05/24/2025, the ceremony on 05/26/2025, and breakdown on 05/27/2025. Proposals are due by March 27, 2025, at 15:00 local time, with the contract administered by the National Cemetery Administration in Quantico, VA. The procurement will follow standard federal contracting protocols with precise adherence to event specifications and respectful treatment of the memorial site.
The solicitation is 100% set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) under NAICS code 532289, with a size standard of $9 million. The place of performance is 2929 E Pinnacle Peak Rd, Phoenix, AZ 85024, where stringent security measures will be in place, including 24/7 security guards and closed gates from sunset to sunrise. Contractors must follow specific equipment placement guidelines, such as using concrete ballast for tent installation on artificial turf to prevent ground damage. The event site includes detailed infrastructure considerations, with specific areas mapped for portable facilities and equipment placement. While no specific award value is explicitly stated, the contract requires precise execution of rental services with professional conduct reflective of the cemetery's status as a national shrine. The procurement emphasizes not just equipment rental, but a comprehensive, respectful approach to supporting the Memorial Day commemoration.
Notice text
4 versions
Update #4 · Latest ·
36C78625Q50148 - Memorial Weekend Rentals - NMCAZ -- W071
Provide Tents ,Chairs ,Audio PA system ,Portable toilet Rental to include delivery, set up and tear down for annual Memorial Day Ceremony.
-Delivery & Set Up 05/24/25
-Ceremony 05/26/25
-Break down and Pick Up 05/27/25.
SAF FY25
The purpose of this amendment for National Memorial Cemetery of Arizona, is to include information regarding water source (if needed) and provide map for Memorial Weekend rentals for ceremony.
1. A water source is available (if needed) with an irrigation box and a 3/4 inch coupling valve. This is not far from turf area. (Ex: water barrels)
Picture of water source is included.
Update #3 ·
36C78625Q50148 - Memorial Weekend Rentals - NMCAZ -- W071
Provide Tents ,Chairs ,Audio PA system ,Portable toilet Rental to include delivery, set up and tear down for annual Memorial Day Ceremony.
-Delivery & Set Up 05/24/25
-Ceremony 05/26/25
-Break down and Pick Up 05/27/25.
SAF FY25
The purpose of this amendment for National Memorial Cemetery of Arizona, is to include additional information and provide map for Memorial Weekend rentals for ceremony.
1. Tents will be setup on artificial turf grass in front of cemetery main stage.
2. No stakes are permitted as they would be on artificial turf grass. The use of concrete ballast to secure the tents is preferred.
3. Tents and chairs would be setup on 5/24/2025, because the day before the event (5/25/2025) will be cemetery staff finishing set up and ceremony rehearsals. Setup would need to be complete to avoid disruptions.
A cemetery map has been added as an attachment to show the arrangement of portable toilets and handwashing stations.
Update #2 ·
36C78625Q50148 - Memorial Weekend Rentals - NMCAZ -- W071
Provide Tents ,Chairs ,Audio PA system ,Portable toilet Rental to include delivery, set up and tear down for annual Memorial Day Ceremony.
-Delivery & Set Up 05/24/25
-Ceremony 05/26/25
-Break down and Pick Up 05/27/25.
SAF FY25
The purpose of this amendment for National Memorial Cemetery of Arizona, is to clarify date information for Memorial Weekend rentals for ceremony.
1. Delivery and set up of tents, chairs and portable toilets/hand
wash stations is 5/24/2025.
2. Delivery and set up of A/V equipment is 5/25/2025.
3. Ceremony is 5/26/2025, at 8am and lasts about an hour.
4. A/V equipment may be picked up shortly after the ceremony on
5/26/2025.
5. Break down and pick up of tents, chairs, portable toilets/hand
wash stations is 5/27/2025.
Security guards are on cemetery grounds 24/7 who will be watching rentals. The cemetery gates are also closed from sunset to sunrise.
Update #1 ·
36C78625Q50148 - Memorial Weekend Rentals - NMCAZ -- W071
Provide Tents ,Chairs ,Audio PA system ,Portable toilet Rental to include delivery, set up and tear down for annual Memorial Day Ceremony.
-Delivery & Set Up 05/24/25
-Ceremony 05/26/25
-Break down and Pick Up 05/27/25.
SAF FY25
The National Memorial Cemetery of Arizona, located in Phoenix, AZ, is seeking a contractor to furnish rental items for Memorial Weekend activity.
Rental items include tents and folding chairs, outdoor PA audio system, portable toilets (some ADA compatible) and handwashing stations.
Contractor shall provide set up and tear down of equipment and clean up of site area of all construction debris.
Rental items are time sensitive for this activity and contractor shall follow delivery schedule and appropriate planning.
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| National Memorial Cemetery of Arizona will have a requirement for Memorial Weekend rentals for a celebration activity. This includes tents, chairs, outdoor PA system, portable toilets/handwash. -- W071 | Pre-Solicitation | |
| Sources Sought - Memorial Weekend Rentals - National Memorial Cemetery of Arizona -- W071 | Pre-Solicitation |
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