P09 Statement of Work - Memorial Day Rentals - NMC of AZ.docx

National Memorial Cemetery of Arizona 2929 E. Pinnacle Peak Road Phoenix, AZ 85024

1. GENERAL SCOPE OF WORK:

The Contractor shall furnish all necessary labor, materials, tools, and equipment to provide tents and folding chairs for the Memorial Day Services at National Memorial Cemetery of Arizona, 2929 E. Pinnacle Peak Road, Phoenix, AZ. 85024 in accordance with the scope of work.

Delivery and Set Up 05/24/2025.

For Ceremony 05/26/2025.

Break down and Pick Up 05/27/2025.

Work in this project includes but is not limited to:

1. Provide delivery service for rented tents and chairs

2. Provide & install (6) 20’ X 20’ tents

3. Provide and install 2100 folding chairs

4. Provide and Set up Outdoor PA Audio system

5. Provide delivery and setup of (8) Standard Portable toilets, (2) ADA Portable toilets and

(2) Portable Handwashing stations in designated locations

6. Provide and install concrete weighting to secure tents

7. Provide tear down and pickup of equipment

8. Clean jobsite of all construction debris

2. GENERAL REQUIREMENTS

1. All work will be performed during the designated schedule dates.

2. Ensure that all arrangements adhere to safety protocols and regulations.

3. Contractor is required to coordinate with the COR to arrange the placement of chairs, tents, PA audio System and Portable toilets.

4. All designated work will be inspected and verified at scheduled delivery and pickup times.

3. STANDARDS OF EMPLOYEE CONDUCT:

1. The National Cemetery Administration honors veterans with a final resting place and lasting memorials that commemorate their service to our Nation. National Cemeteries are national shrines. The standards of work appearance and procedures performed by the Contractor at this cemetery shall reflect this nations concern for those interred there. Due to the sensitive mission of the cemetery and exhibit absolute decorum, composure, and stability all times.

2. Contractor personnel shall be required to adhere to the following standards of dress and conduct, as briefly mentioned here while performing work in the National Cemetery. These standards are enforceable under Title 38, USC, Part 1, Chapter 9, and Section 5901.

3. Clothing shall be presentable and suitable to the work while maintaining proper appearance and decorum indicative for a National Shrine. Uniform shirts and hats are preferred. Clothing shall be clean and cleanliness and personal hygiene are imperative. T-shirts and/or tank tops as outer garments are prohibited. Protective/Safety clothing and shoes shall meet or exceed OSHA and state requirements.

4. Behavior and language must be appropriate, reverent, and respectful at all times.

5. Eating and drinking (except water) is prohibited in the work areas and within the sight of a committal shelter during a service.

6. Use of intoxicating beverages, any tobacco products, and illegal drugs on the Cemetery is strictly prohibited.

7. Contractor personnel shall not lean, sit, or stand on or against headstones or monuments. No tools, equipment’s, or other items will be placed on or leaned on headstones or monuments.

8. The Contractor shall be responsible for maintaining satisfactory standards of personnel conduct and work performance and shall administer disciplinary action as required. The Contractor is expected to remove any employee(s) from the Cemetery for cause, to include, but not limited to, safety violations, other misconduct in performance of duty under these specifications and/or contrary to the best interest of the Government. If the Contractor fails to act in this regard, or the reason for removal is immediately required to protect the interests of the Government, the COR may direct the removal of an employee from the premises. Contractor objections to any such action will be referred to the Contracting Officer (CO) for final resolution; however, the Contractor will first immediately comply with COR direction pending any CO final resolution at a later date or time. The Contractor will not be due any type of compensation for their costs incurred as a result of an employee being removed for cause, unless the removal is directed by the COR and in later found to be invalid or and/or unreasonable by the Contracting Officer.

9. All work shall be performed in accordance with National, State, and Local Codes including the International Building Code (IBC), the International Mechanical Code (IMC), the International Plumbing Code (IPC), and the National Electrical Code (NEC).

10. All work shall be performed in accordance with the drawings and specifications. It shall be the Contractor’s responsibility to comply with all the applicable codes. The Contractor shall apply and obtain all applicable permits to comply with local, State and Federal regulations.

4. CONTRACTOR QUALITY CONTROL

1. The Contractor shall guarantee that all work done under this contract shall be free form defaults and no faulty materials or workmanship with one (1) year warranty or extended manufacturer’s warranty. The Contractor hereby agrees to repair or replace deficiencies within the specified time frame by the direction of the Contracting Officer (CO) at the Contractor’s expense. And shall be corrected to the satisfaction of the Government.

2. The Contractor shall provide a Job Site Supervisor who speaks and write fluent English on site, and always when Contractor personnel are on the premises. The Job Superintendent will:

a. Review and Approve submittals.

b. Inspect the quality of work performed.

c. Certify the completed work for payment and other purposes.