19WA8026Q0012 - Preventative Maintenance on 3x Fire Suppression Systems at U. S. Embassy Windhoek

The U.S. Department of State is soliciting quotations for semi-annual preventative maintenance services on three ANSUL R-102 wet-chemical fire suppression systems located at the U.S. Embassy in Windhoek, Namibia, through Request for Quotation 19WA8026Q0012. The contractor must provide comprehensive inspection and maintenance services at three facilities: the Chief of Mission's Residence (CMR) industrial kitchen, the Embassy cafeteria, and the Marine Security Guard Residence (MSGR). Key requirements include ANSUL-authorized, factory-trained personnel with a minimum of two years' experience in wet-chemical fire suppression system operation, compliance with NFPA 17A standards and the ANSUL R-102 Restaurant Fire Suppression Manual, and submission of inspection reports in hard and soft copy format within five business days of service completion. Award will be made to the lowest priced, acceptable, responsible offeror that meets all technical requirements and contractor responsibility factors under FAR 9.1. The deadline for quotation submission is April 8, 2026, at 5:00 PM Namibian time, with a mandatory pre-quotation conference scheduled for March 26, 2026, at 9:30 AM; prospective quoters must notify Havalon E. Plaatjies at whkproc@state.gov by March 24, 2026, at 12:00 PM local time to confirm attendance.

This solicitation carries no set-aside designation and represents an unrestricted competitive procurement. The contract will be a firm fixed-price agreement in Namibian Dollars with 15% VAT calculated separately and Defense Base Act insurance included, covering a base period of one year with four optional one-year renewal periods. The scope includes ten semi-annual service visits over the initial five-year period, with services covering inspection, fusible link replacement, nozzle maintenance, trip testing, fire alarm validation, and cartridge weight verification. Offerors must provide current labor rates for any repair work performed outside preventative maintenance under separate purchase orders and demonstrate three years of relevant experience through client references. The place of performance is Windhoek, Namibia, at the three specified embassy facilities, with proposals required to be submitted either in person at 38 Metje Street, Klein Windhoek, or electronically to windhoekbidsubmission@state.gov, and all offerors must maintain current registration in the System for Award Management (SAM).