PM on 3x Fire Suppression System. SOW.pdf

SCOPE OF WORK

3x Wet-chemical fire suppression system

Malulu, Ihuhwa C (Windhoek)

SAFETY COORDINATOR- U.S EMBASSY NAMIBIA WINDHEOK

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CONTENTS

1.0 INTRODUCTION

2.0 GENERAL REQUIREMENTS

3.0 CERTIFICATIONS AND WORK STANDARDS

4.0 INSPECTION REQUIREMENTS FOR ANSUL R-102 FIRE SUPPRESSION SYSTEM: .. 3

5.0 AREAS TO BE SERVICED

6.0 PRICING

7.0 BREACH OF GOALS .............................................. Error! Bookmark not defined.

8.0 SUBMISSION OF INVOICES .................................. Error! Bookmark not defined.

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U.S. DEPARTMENT OF STATE

1.0 INTRODUCTION

The United States Department of State (DoS) requires services to complete every six (6) months on the Three commercial kitchens: Cafeteria, Marine Security Guard Residence (MSGR) and

CMR. These services shall result in all the stated components in the three kitchens being serviced and under this agreement being in good operational condition when activated.

1.1 Type of Contract

This is a firm fixed price contract payable entirely in Namibian Dollars. No additional sums will be payable for any escalation in the cost of materials, equipment or labor, or because of the contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required. The contract price will not be adjusted due to fluctuations in currency exchange rates.

1.2 Period of Performance

The contract will be for a period of one year, with a maximum of four one-year optional periods of performance for bi-annual services.

2.0 GENERAL REQUIREMENTS

2.1 The Contractor shall provide all necessary managerial, administrative and direct labor personnel, as well as all transportation, equipment, tools, supplies and materials required to perform inspection and maintenance in accordance with this work statement. Under this Contract the Contractor shall provide:

➔ The services of trained and qualified technicians to complete work as outlined in the

Statement of Work.

2.2 The Contractor shall coordinate all work with the Point of Contact (POC) at post.

POC AT POST

The Point of Contact (POC) will be the contractor’s contact at the U.S. Embassy. The POC will assist and direct the contractor when scheduling work, obtaining approved local supplies, and liaison with Embassy personnel during the course of the Project. All questions concerning coordination of activities while at post shall be directed to the POC (see below):

Ms. Ihuhwa Catherine Malulu

Safety Coordinator maluluic@state.gov

061-202 5385/ 0811220390 mailto:maluluic@state.gov

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3.0 CERTIFICATION FOR COMPLETION OF WORK

The Contractor should provide a service certificate upon the completion of the service.

4.0 INSPECTION REQUIREMENTS FOR ANSUL R-102 FIRE

SUPPRESSION SYSTEM:

4.1 INSPECTION REQUIREMENTS FOR ANSUL R-102 FIRE SUPPRESSION

SYSTEM:

4.1.1 Prior to beginning any inspection of the Fire Suppression System/s, the

Contractor must possess, at a minimum, the following items for their personnel or any subcontractor personnel:

A. A copy of the manufacturer’s instructions/service procedures for the

ANSUL R-102 fire suppression system (Piranha P053758 - Tank 7 system)

B. Enough correctly sized/temperature fusible links to replace all the existing links in the system.

C. All required tools and equipment to complete the PM, including but not limited to hoists, ladders, man lifts, an assortment of wrenches (including hexagonal), screwdrivers, electrically rated ladders, vacuum pump, flashlights, etc.

D. Personal protective equipment (safety glasses, safety shoes, etc.)

E. Non-corrosive cleaning materials

4.1.2 Based on the most recent hydrostatic test date stamped on the cylinder at the time of each inspection visit, the Contractor must remove all cylinders requiring such testing (testing is required at 12 year intervals), have them tested at a facility certified to test the cylinders, reinstall them, and place them back into service within two (2) business days. The Contractor shall provide a temporary replacement cylinder certified for use on the R-102 system until the US. Embassy cylinder has been tested, stamped with the date it was tested, and reinstalled in its original location.

4.1.3 At each inspection visit, the Contractor shall complete all of the following:

A. Inspect any existing gas equipment under the exhaust hood and disable all pilots.

B. Cover all work areas under and around the exhaust hood with proper drop cloths to avoid grease or debris contamination of equipment.

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C. Upon completion of inspection visit, reignite the pilots.

D. During the inspection, note any and all deficiencies. The Contractor shall submit a written proposal to correct deficiencies. Repairs and/or replacements can be done only upon receipt of a signed, separate contract.

Exceptions to this are the blow off caps listed in item “j”, the fusible links in item “k” below, and recharging of the tank/s which are included in item

2 of this contract.

E. Only after de-arming/safing/locking the release assembly and actuator in accordance with the manufacturer’s procedures, the Contractor shall disconnect all tanks at the distribution piping and remove them for inspection.

F. Contractor shall remove the tank adaptor/tube assembly and verify that each tank is filled with the proper fire suppressant as required by the manufactures’ service manual.

G. As needed, the Contractor is required to fill the suppressant to the proper level or replace it with the appropriate suppressant material.

H. If the existing hood system has filters, the Contractor will verify that all filters are clean and installed properly. If they are not clean, the

Contractor is required to immediately notify the COR.

I. At each inspection visit, the Contractor will inspect all nozzle blow-off caps to ensure they are free of cooking grease build-up. Spring clips must rotate freely on older style metal caps. If newer style caps with “O” rings have been installed, the “O” rings inside the caps must be re-lubricated and the caps reinstalled.

J. Contractor will replace any rubber blow-off caps that are older than one

(1) year. This does not apply to the new style caps with an “O” ring inside.

K. Contractor will replace all fusible links semi-annually. Replacement links must be of the same type and temperature rating as those originally installed. Removed links will be destroyed and left with the COR at the work site.

L. After removing the tank and actuating cartridge in accordance with the manufacturer’s procedures, the Contractor shall trip test the system. Trip testing is accomplished by using a pair of wire cutters to cut a fusible link to simulate automatic actuation. The test shall be performed on each

5 | P a g e individual fusible link wire circuit. In addition, each system shall be re-cocked and trip tested by pulling each and every manual pull station to simulate manual actuation.

M. At each inspection visit, and in the presence of the Facilities Management representative, the Contractor must validate that a fire alarm signal is received as a result of the tripping of the Wet Chemical Kitchen System.

The Contractor must also substantiate that the power to the unit has shunted.

N. At each inspection visit, the Contractor must weigh all cartridges that use an expellant gas to ensure the cartridge has not lost more than a ½ ounce of its stamped weight. If needed, Contractor will fill cartridge to its stamped weight with the manufacturer specified chemical for the system.

O. Upon completion of each system inspection, the Contractor must install an inspection tag at each manual pull station that legibly indicates the following information:

O.1 The month and year the inspection was performed.

O.2 The name of the company holding the contract.

O.3 The name of the person that performed the maintenance/inspection.

P. Within five (5) business days of completion of an inspection visit, provide a typed “hard” copy and an electronic “soft” copy of the inspection report to the COR. The report will clearly indicate all tasks completed during the inspection and all findings and recommendations. Upon acceptance of the report, COR will sign & issue an Acceptance of Service form that will be attached to the invoice.

Q. In addition to the specifications above, the Contractor will comply with all the requirements of NFPA 17A – Wet Chemical Extinguishing Systems and, applicable local standards and, the requirements of the manufacturer.

4.2 Additional Tasks Required during Semi-Annual Inspections

4.2.1 Refer to, and complete, all the semi-annual inspection tasks detailed in the

R-102 Restaurant Fire Suppression Manual (ANSUL part number 418087) which can be found at www.ansul.com

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WORK STANDARDS

This Statement of Work requires the Contractor to furnish and provide ANSUL authorized, factory trained and certified or equally qualified and certified personnel, and engineering support to assess, inspect, test, and perform Preventive Maintenance, for Wet-chemical fire suppression system operation at 13 Von Eckenbrecher, Embassy Cafeteria and Embassy MSGR. The contractor shall furnish all tools and test equipment and properly supervise all site personnel who are trained and qualified to work this system. If the contractor desires to supplement factory certifications with hands on experience, the contractor shall submit with their proposal personnel qualification statements describing the type of work performed, equipment worked, duration of work, references and any additional training certificates, licensure, etc. that support the proposed personnel qualifications documentation. Minimum qualification experience time with Wet-chemical fire suppression system operation is two (2) years.

Service is required every six months, and it will be coordinated accordingly by the Facilities

Management Section of the US Embassy Windhoek.

5.0 AREAS TO BE SERVICED

The area under this contract:

• CMR Industrial kitchen

• Embassy - Marine Security Guard Residence

• Embassy - Cafeteria

6.0 PRICING

The rates below include all costs associated with providing maintenance services in accordance with the attached scope of work, and the manufacturer’s warranty including materials, labor, insurance (see FAR 52.228-4 and 52.228-5), overhead, profit and GST (if applicable).

The Contractor shall ensure that all items to be used or purchased for the service are included in the price.

6.1 Base Year. The Contractor shall provide the services shown below for the base period of the contract and continuing for a period of 12 months (to happen twice annually).

Description (Base year) Price (N$) per service (Inclu

VAT)

Total price

CMR Industrial kitchen semi-annual (Every 6 months)

CMR Industrial kitchen semi-annual (Every 6 months)

Embassy cafeteria semi-annual (Every 6 months)

Embassy cafeteria semi-annual (Every 6 months)

Embassy MSGR semi-annual (Every 6 months)

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TOTAL

6.2 Option Year 1: The Contractor shall provide the services shown below for Option

Year 1 of the contract and continuing for a period of 12 months (to happen twice annually).

Description (1 year) Price (N$) per service (Inclu

VAT)

Total price

CMR Industrial kitchen semi-annual (Every 6 months)

CMR Industrial kitchen semi-annual (Every 6 months)

Embassy cafeteria semi-annual (Every 6 months)

Embassy cafeteria semi-annual (Every 6 months)

Embassy MSGR semi-annual (Every 6 months)

6.3 Option Year 2: The Contractor shall provide the services shown below for Option

Year 2 of the contract and continuing for a period of 12 months (to happen twice annually).

Description (2 year) Price (N$) per service (Inclu

VAT)

Total price

CMR Industrial kitchen semi-annual (Every 6 months)

CMR Industrial kitchen semi-annual (Every 6 months)

Embassy cafeteria semi-annual (Every 6 months)

Embassy cafeteria semi-annual (Every 6 months)

Embassy MSGR semi-annual (Every 6 months)

6.4 Option Year 3: The Contractor shall provide the services shown below for Option Year 3 of the contract and continuing for a period of 12 months (to happen twice annually).

Description (3 year) Price (N$) per service (Inclu

VAT)

Total price

CMR Industrial kitchen semi-annual (Every 6 months)

CMR Industrial kitchen semi-annual (Every 6 months)

Embassy cafeteria semi-annual (Every 6 months)

Embassy cafeteria semi-annual (Every 6 months)

Embassy MSGR semi-annual (Every 6 months)

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6.5 Option Year 4: The Contractor shall provide the services shown below for Option Year 4 of the contract and continuing for a period of 12 months (to happen twice annually).

Description (4 year) Price (N$) per service (Inclu

VAT)

Total price

CMR Industrial kitchen semi-annual (Every 6 months)

CMR Industrial kitchen semi-annual (Every 6 months)

Embassy cafeteria semi-annual (Every 6 months)

Embassy cafeteria semi-annual (Every 6 months)

Embassy MSGR semi-annual (Every 6 months)

6.6 Total for all years:

Base year N$___________________

Option Year 1 N$___________________

Option Year 2 N$___________________

Option Year 3 N$___________________

Option Year 4 N$___________________

6.7 Repair option. Repairs are not included under this contract and must be performed outside the scope of this agreement. However, the Government requires the Contractor to provide current labor rates in the Repair Option fields below, to be referenced if an issue is identified during preventive maintenance of the specified equipment.

Any required repairs or replacement parts must be submitted in writing for Government approval. If approved, such work will be authorized and funded under a separate

Purchase Order (PO). The Contractor shall not perform any additional work or procure any parts without prior written authorization from the Contracting Officer.

All corrective actions must be submitted for approval and, if authorized, billed against a separate PO.

The Government will communicate any changes to the contract, and adjustments will be made as necessary in accordance with applicable contract modification procedures.

Repair Labor Rates

Base year N$/hrs___________________

Option Year 1 N$/hrs___________________

Option Year 2 N$/hrs___________________

Option Year 3 N$/hrs___________________

Option Year 4 N$/hrs___________________

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