Scheduling & Dispatch Software Request for Proposal
Valley Transit, a division of the City of Appleton in Outagamie County, Wisconsin, is seeking proposals for a comprehensive scheduling and dispatch software solution to manage its ADA complementary demand-responsive paratransit services. The Request for Proposals (RFP VT23-005) requires a 100% cloud-based system with web-portal access that provides integrated functionality for trip reservations, scheduling, dispatching, Mobile Data Terminals (MDTs), GPS/Automatic Vehicle Location tracking, GIS mapping, reporting, and billing management. Qualified contractors must demonstrate a proven implementation record at a minimum of five public transit properties in the United States. The proposal must address specific technical requirements, including data security standards such as SOC 2 certification, encryption, multi-factor authentication, and integration with Azure Active Directory. Proposals are due by 10:00 A.M. on January 26, 2024, to be submitted at Valley Transit's office in Appleton. The procurement timeline includes proposal evaluations, vendor interviews and demonstrations scheduled for February 19-23, 2024, with a contract award expected on March 29, 2024, and service implementation beginning July 1, 2024.
There is no established Disadvantaged Business Enterprise (DBE) goal for this contract, though vendors with Wisconsin DBE certification are encouraged to indicate their status. Valley Transit currently operates 32 vans providing approximately 480 demand-response rides on weekdays, 120 on Saturdays, and 25 on Sundays. The awarded vendor must ensure compatibility with existing Galaxy Tab A7 Lite tablets with Verizon data plans or propose alternative hardware with detailed cost justification. The contract will be a five-year term with three optional one-year renewal periods, automatically extending unless either party provides 90 days' written notice of non-renewal. Pricing shall be submitted as a fixed-price contract with all costs itemized, including software, implementation, training, hosting, and support services. The funding sources include Federal, State of Wisconsin, and local funds, with the project subject to Federal Transit Administration (FTA) requirements and applicable federal contract clauses. Valley Transit is tax-exempt and requires no tax inclusion in pricing, with 10% of the first-year cost to be withheld pending final system acceptance.
Wisconsin 1/26/24, 11:00 AM 12/18/23, 1:00 AM Equity in Community Engagement Toolkit and Guidebook
The East Central Wisconsin Regional Planning Commission (ECWRPC) is seeking a consultant to develop an Equity in Community Engagement Toolkit and Guidebook for the Appleton (Fox Cities) Transportation Management Area (TMA) and Oshkosh Metropolitan Planning Organization (MPO). The project requires conducting an inventory of current engagement efforts, engaging various demographic groups through surveys and focus groups, identifying key components of an equitable engagement toolkit, and developing draft and final versions of the toolkit and guidebook. The consultant will also provide training to ECWRPC staff and communities on diversity, equity, and inclusion, and develop a sample framework for implementing the toolkit during the Transportation Improvement Program engagement process. Proposals were due by December 20, 2021, at 4:00 PM CST, with the evaluation committee scheduled to meet the week of December 20, 2021. The project is expected to commence around February 1, 2022, with a preferred completion deadline of May 20, 2022, though proposals extending to November 30, 2022, were acceptable. Proposals will be evaluated on a 100-point scale, considering project understanding and work plan (20 points), project schedule and timeline (15 points), firm description (15 points), project team and experience (15 points), desired and value-added capabilities (20 points), and budget and fee information (15 points).
The procurement is open to various organizations, with a focus on Disadvantaged Business Enterprise (DBE) participation. Proposers must be registered in the System for Award Management (SAM.gov) and maintain comprehensive general liability insurance of $1,000,000, auto liability of $300,000, and workers' compensation coverage. The funding source is federal Highway Planning and Construction funds under CFDA Number 20.205, with the consultant required to comply with 2 CFR 200 and 23 CFR 450 and 420 as a subrecipient of federal funds. While no specific budget cap was predetermined, ECWRPC indicated that the funding level is sufficient to accommodate consultants from various geographical locations, including large research institutions and local organizations. Proposers may include costs for translation and interpretation services, either directly or through subconsultants. The primary consumers of the guidebook will be ECWRPC, with secondary reference use anticipated by local units of government in the Appleton TMA and Oshkosh MPO areas. ECWRPC will retain ownership of all deliverables, and the selected consultant will be responsible for all subcontractor actions and payments.
Wisconsin 12/20/21, 5:00 PM 11/29/21, 1:00 AM Request for Proposals - The City of Appleton, Valley Transit System Review
The City of Appleton and Valley Transit, with assistance from the East Central Wisconsin Regional Planning Commission (ECWRPC), issued a Request for Proposals (RFP) to update their Transit Development Plan (TDP) for 2017-2018. The procurement seeks consultant services to comprehensively review and develop a strategic plan for Valley Transit's transit system, which currently includes 19 fixed bus routes serving approximately 117 square miles across multiple counties. Key deliverables include analyzing ridership trends, identifying major transit generators, recommending system efficiency improvements, developing partner funding structures, and conducting extensive public outreach. The RFP required proposers to submit four printed copies and a PDF version of their materials, including a separate cost proposal envelope. Proposals were evaluated on a 1,000-point scale, with points allocated across several categories: Approach (300 points), Timeline/Work Plan (200 points), Organization Capabilities (150 points), Staff Qualifications (100 points), References (50 points), Innovative Approaches/Ideas (100 points), and Budget (100 points). The original proposal due date was September 8, 2017, with a question deadline of August 18, 2017, and an anticipated contract start date of October 30, 2017, with project completion scheduled for July 9, 2018.
The contract is federally funded through Section 5304 FTA grant funds (CFDA 20.505), which requires compliance with various federal regulations including Buy America Act requirements, Federal Motor Vehicle Safety Standards, and several civil rights and procurement clauses. Proposers were required to submit an Affidavit of Non-Collusion and Bid Opportunity List form, and the contract included provisions for Disadvantaged Business Enterprise (DBE) participation. While specific budget ranges were not explicitly stated, the strategic plan documents indicated that Valley Transit's total increased investment requirements were estimated between $5.3 to $6.9 million over ten years, with approximately 64 percent allocated to vehicles, equipment, and facilities. Funding sources include local government contributions (22 percent of current operating costs), passenger fares (15 percent), Wisconsin Department of Transportation (WisDOT), and Federal Transit Administration (FTA) grants. The contract was to be awarded to the highest-scoring responsive and responsible proposer, with contract negotiations anticipated between September 25 and October 9, 2017, and final ECWRPC approval expected by October 23, 2017.
Wisconsin 9/8/17, 4:00 PM 8/8/17, 1:00 AM Shared Ride Taxi Service for the City of Tomah
The City of Tomah, Wisconsin, is seeking a qualified contractor to provide shared-ride taxi services within the city's municipal boundaries and within a 10-mile radius. The procurement, designated as RFP 2023-01, requires a door-to-door, demand-responsive, advanced reservation taxi service available to the general public 24 hours a day, seven days a week. The service is expected to cover approximately 450 scheduled vehicle/driver hours per week, with the contractor completing 68,343 annual trips as of 2022. Minimum qualifications for the contractor include possessing a fleet of at least eight vehicles (model year 2018 or newer), with two vehicles having no more than 75,000 miles, a centralized 24/7 dispatch system, and at least three years of ground transportation experience. The evaluation criteria will assess professional competence (20 points), capacity (25 points), experience (25 points), and price (30 points). Key dates include a question submission deadline of September 28, 2023, proposal closing on October 9, 2023 at 10:00 a.m., evaluation period from October 9-12, 2023, and an estimated contract award date of October 17, 2023. The initial contract term spans January 1, 2024, through December 31, 2025, with three optional one-year renewal periods available.
The contract is federally funded through Section 5311 (CFDA 20.509), with federal grant monies of $221,258 supporting operations. The City of Tomah may lease up to five accessible vehicles to the contractor at $1 per vehicle per year. The procurement includes a Disadvantaged Business Enterprise (DBE) goal currently set at 1.61 percent for Wisconsin DOT's transit program. All personnel providing services must be W-2 employees of the contractor, not independent contractors. The city has expressed interest in proposals incorporating technology for trip optimization, rider-facing applications, driver applications with turn-by-turn navigation, and analytics capabilities, though these are not mandatory requirements. The contract is structured as a firm-fixed price agreement with no guaranteed minimum purchase quantity, and proposers must submit pricing using a provided Excel template. Pricing must reflect hourly service rates for the base two-year period and optional years, with a fixed Consumer Price Index-U (CPI-U) rate of 1.0 percent used for evaluation purposes. The city is seeking competitive proposals that can improve rider experience, particularly addressing feedback regarding wait times and vehicle maintenance.
Wisconsin 10/9/23, 11:00 AM 9/8/23, 1:00 AM Security Services at Valley Transit's Downtown Transit Center
Valley Transit, owned by the City of Appleton, is soliciting competitive proposals for security services at its Downtown Transit Center located at 100 Washington Street in Appleton, Wisconsin. The Request for Proposals (RFP VT25-003) seeks a qualified vendor to provide uniformed security officers to patrol and monitor the transit center facility, which serves as the main hub for fixed-route buses, Lamers Connect, and Amtrak Thruway intercity bus services. Proposals are due by 10:00 AM CST on February 21, 2025, with an estimated contract award date of April 4, 2025. The contract term is four years, starting July 1, 2025, with three optional one-year extensions available. Security coverage is required Monday through Friday from 6:00 AM to 7:00 PM and Saturday from 7:00 AM to 2:00 PM, excluding major holidays. Key evaluation criteria include experience, professional competence, capacity, technical approach, proposal completeness, and price competitiveness. The selected contractor must provide all necessary equipment, including uniforms, personal protection gear, and a body camera system, while Valley Transit will provide two-way radio and cell phone communication.
No specific Disadvantaged Business Enterprise (DBE) goal has been established for this procurement, though DBE participation is encouraged. The contractor must conduct comprehensive background checks and provide thorough training for all security officers. The contract will be funded through City, County, State, and Federal taxpayer dollars and must comply with all applicable Federal Transit Administration (FTA) regulations and requirements. Contractors are required to submit pricing as an hourly rate for each contract year and extension period. The procurement is specific to Outagamie County and is open to qualified security service providers with demonstrated experience in transit center security operations. While no incumbent vendor is mentioned, the successful bidder will be responsible for integrating their security services with the existing transit center infrastructure and operations. Although a specific budget range is not disclosed, the comprehensive requirements suggest a significant operational investment in maintaining security and passenger safety at the Downtown Transit Center.
Wisconsin 2/21/25, 11:00 AM 1/10/25, 1:00 AM