Shared Ride Taxi Service for the City of Tomah

Closed State & local contract opportunity Posted

Solicitation number
2023-01 RFP
State
Wisconsin
Responses due

Opportunity facts

UNSPSC codes
Show all 36
Point of contact

Opportunity details come from vendornet.wi.gov. Updated .

About this opportunity

Written by GovTribe AI ·

The City of Tomah, Wisconsin, is seeking a qualified contractor to provide shared-ride taxi services within the city's municipal boundaries and within a 10-mile radius. The procurement, designated as RFP 2023-01, requires a door-to-door, demand-responsive, advanced reservation taxi service available to the general public 24 hours a day, seven days a week. The service is expected to cover approximately 450 scheduled vehicle/driver hours per week, with the contractor completing 68,343 annual trips as of 2022. Minimum qualifications for the contractor include possessing a fleet of at least eight vehicles (model year 2018 or newer), with two vehicles having no more than 75,000 miles, a centralized 24/7 dispatch system, and at least three years of ground transportation experience. The evaluation criteria will assess professional competence (20 points), capacity (25 points), experience (25 points), and price (30 points). Key dates include a question submission deadline of September 28, 2023, proposal closing on October 9, 2023 at 10:00 a.m., evaluation period from October 9-12, 2023, and an estimated contract award date of October 17, 2023. The initial contract term spans January 1, 2024, through December 31, 2025, with three optional one-year renewal periods available.

The contract is federally funded through Section 5311 (CFDA 20.509), with federal grant monies of $221,258 supporting operations. The City of Tomah may lease up to five accessible vehicles to the contractor at $1 per vehicle per year. The procurement includes a Disadvantaged Business Enterprise (DBE) goal currently set at 1.61 percent for Wisconsin DOT's transit program. All personnel providing services must be W-2 employees of the contractor, not independent contractors. The city has expressed interest in proposals incorporating technology for trip optimization, rider-facing applications, driver applications with turn-by-turn navigation, and analytics capabilities, though these are not mandatory requirements. The contract is structured as a firm-fixed price agreement with no guaranteed minimum purchase quantity, and proposers must submit pricing using a provided Excel template. Pricing must reflect hourly service rates for the base two-year period and optional years, with a fixed Consumer Price Index-U (CPI-U) rate of 1.0 percent used for evaluation purposes. The city is seeking competitive proposals that can improve rider experience, particularly addressing feedback regarding wait times and vehicle maintenance.

Opportunity text

The service requested will be a door-to-door, demand responsive, advanced reservation, shared-ride taxi service that is made available to the general public.

Files

File Type Posted
Appendix A - Pricing Proposal.xlsx XLSX spreadsheet
2023-01 RFP.docx DOCX document
2023-01 RFP QA.docx DOCX document
Appendix J – Bid Opportunity List.xlsx XLSX spreadsheet
Appendix I - Federal Clauses for Federal Contracts.pdf PDF

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