WARB SABER SOW FINAL_26 March 2026.pdf

STATEMENT OF WORK

26 MARCH 2026

FOR

SIMPLIFIED ACQUISITION OF BASE ENGINEERING REQUIREMENTS

(SABER)

WESTOVER AIR RESERVE BASE, CHICOPEE, MA

OFFICE OF THE BASE CIVIL ENGINEER

SABER STATEMENT OF WORK

26 March 2026

Table of Contents

SECTION A – GENERAL INFORMATION

1. SABER CONTRACTING VEHICLE

2. CONTRACT INFORMATION

3. COEFFICIENTS

4. PRICING GUIDE

5. INSTALLATION REGULATIONS, WORKING HOURS, ENTRY REQUIREMENTS

6. MEETING SCHEDULE REQUIREMENTS

7. GOVERNMENT PROJECT MANAGEMENT

SECTION B – TASK ORDER PROCESS

1. PROJECT REQUIREMENT IDENTIFICATION

2. TASK ORDER PROPOSAL PREPARATION

3. TASK ORDER EVALUATION & AWARD

4. POST-AWARD PROCEDURES

SECTION C – DESIGN SUBMISSION

1. GENERAL INFORMATION

2. DESIGN GUIDANCE

SECTION D – TASK ORDER PERFORMANCE, MODIFICATION & COMPLETION

1. PERSONNEL

2. SCHEDULING OF WORK

3. REPORTS

4. PLANS AND ROSTERS

5. WORKSITE/FIELD TESTING PROCEDURES

6. SAFETY AND HEALTH

7. PROJECT SITE REQUIREMENTS

8. WARRANTIES

9. DEFICIENCIES

10. QUALITY CONTROL

11. MODIFICATIONS

12. COMPLETION OF TASK ORDER

SECTION A – GENERAL INFORMATION

1. SABER CONTRACTING VEHICLE

1.1. SABER Contracting Vehicle.

1.1.1. A Simplified Acquisition of Base Engineering Requirements (SABER) Contract is a fixed price, indefinite delivery/indefinite quantity (IDIQ) contract used for a broad range of maintenance, repair, and minor and new construction works on real property.

1.1.2. The Contractor shall coordinate all work under this SABER Contract with the assigned Contracting Officer (CO). The term “Contractor” shall be interpreted to mean the prime Contractor and all its subcontractors. The term “Contracting Officer” shall mean the CO and/or designated representative(s).

2. CONTRACT INFORMATION

2.1. Contracting Officer Authority.

2.1.1. Only the CO is authorized to make changes to the Contract or any Task Order (TO) issued thereunder. No other Government or Non-Government official may alter this Contract or any TO issued in accordance with the basic Contract terms and conditions. The Contractor is to report any attempts to alter this Contract or any TO to the CO. In the event the Contractor effects any such changes at the direction of any person other than the CO, the change will be considered to have been made without authority and no adjustment will be made in the Contract price to cover any increase in costs incurred as a result thereof. The Contractor may also be required by the CO to undo any such changes at no additional expense to the Government.

2.2. Contract Location.

2.2.1. This SABER Contract is for construction efforts at Westover Air Reserve Base (WARB), Chicopee, Massachusetts, for 439 Civil Engineering (439th CE).

2.2.2. The Contractor may occupy a management office on WARB to perform all general management operations associated with this Contract. The Government will furnish a location on WARB for the Contractor to set up a temporary office trailer facility. Refer to Section D, Subsection 7 for additional information.

2.3. Contract Description.

2.3.1. During the SABER contract period, the Government will identify required construction projects and provide a Statement of Objective (SOO). The CO will then issue individual Requests for Proposals (RFPs) to the Contractor for which the Contractor shall prepare a proposal as outlined in Section B - Task Order Process. If the CO approves the proposal, a subsequent TO, as defined by Revolutionary FAR Overhaul (RFO) 16.501-1, will be issued to the Contractor for construction completion.

2.3.2. Types of TO projects associated with this Contract include, but are not limited to, new construction and interior/exterior remodeling/renovation/repairs. TO project disciplines may include, but not be limited to: civil, structural, architectural, mechanical, plumbing, carpentry, welding, masonry, communications, intrusion/ detection, audio/visual systems, and electrical disciplines; petroleum/oil/lubricants systems; and asphalt and concrete pavements, sheet metal, various roofing systems, earthworks and landscaping, aerial and underground utilities, steam fitting, painting, HVAC and asbestos removal.

2.3.3. Individual jobs will vary in size from $10,000 to $750,000 with the majority expected to be of a small ($10,000 to $75,000) to medium size ($75,001 to $300,000). The minimum contract amount of $20,000.00 is guaranteed to the successful offeror. The estimated maximum contract amount is $7,500,000.00 including all options, if exercised.

2.4. Overall Period of Performance.

2.4.1. This is an Indefinite Quantity Contract for miscellaneous construction projects at WARB for the 439th CE, effective for a base plus four (4) option years to be exercised at the discretion of the Government.

2.4.2. The Period of Performance will be negotiated for each TO.

2.4.2.1. The Contractor shall be required to commence work required by a TO at the time specified on the TO, perform the work, and complete the entire work not later than the completion time specified on the TO. The time stated for completion shall include final cleanup of the premises, submitting and approval of all reports and As-Built drawings.

2.4.2.2. At the Government’s option, it may choose to specify a two-stage performance period. For example, separating material lead-time from construction days can considerably decrease the length of time occupied buildings are inconvenienced by construction.

2.5. High Priority Items.

2.5.1. The Contractor’s performance may be interrupted from time to time because of high priority mission schedules. For each calendar day and/or portion of a calendar day that the Contractor is removed from the job site, the performance period will be extended 1 calendar day. The Contractor shall document any delays and request extension of performance period. Liquidated damages will not be assessed for delays caused by the Government.

2.6. Code Compliance.

2.6.1. All work performed under this contract shall be in accordance with the latest edition of the following building codes/references and shall be used for all construction under this contract. The Contractor shall, within thirty (30) calendar days after contract award, shall have access to one (1) copy (electronic or hard copy) of the following codes and references unless as noted below.

- International Building Code;

- Uniform Mechanical Code;

- Uniform Plumbing Code;

- Massachusetts Building Code;

- National Electrical Code Handbook;

- Unified Facilities Guide Specifications (UFGS)

- Life Safety Code – 101;

- All NFPA codes (National Fire Codes) to include NFPA 13, NFPA 72, NFPA

90A, NFPA 101, NFPA 780;

- RS Means Facilities Construction, Master Composite and Assemblies Cost

Data Guides;

- ICC A117.1 Accessible and Usable Buildings and Facilities;

- National Electrical Safety Code (NESC) - IEEE C2;

- American Society of Civil Engineers (ASCE/SEI 7-10) Minimum Design Loads for Buildings and Other Structures;

- Code of Federal Regulations (CFR): The Occupational Safety and Health

Administration (OSHA) General Industry Safety and Health Standards (29 CFR 1910), Publication V2206; OSHA Construction Industry Standards (29 CFR 1926). One source of these regulations is OSHA Publication 2207, which includes a combination of both Parts 1910 and 1926 as they relate to construction safety and health;

- U.S. Army Corps of Engineers Safety and Health Requirements Manual EM 385- 1-1;

- National Emission Standards for Hazardous Air Pollutants (40 CFR, Part 61);

- Contractor shall also comply with the Unified Facility Criteria (UFC) publications, Engineering Technical Letters (AFETL), Air Force Instructions (AFI), Air Force Manuals (AFM), Air Force Pamphlets (AFPAM) and all other appropriate Local and Massachusetts Building Codes, and AFI 32-1065, Americans with Disabilities Act Standards, WARB Communications Facility Standard, Requirements for AWI 32-2001 Fire Protection Program.

2.7. Weather Delays.

2.7.1. The Contractor shall log any weather events that impact performance of the TO in the daily logs. The log shall include: date of weather event, time period effected, type of weather event, description of all work effected by the weather event. The CO will review all requests for weather delays, taking into account adverse weather conditions not reasonably anticipatable for WARB and the time of the year, the weather event (type, duration), the work effected. The CO will determine; if the weather event is beyond reasonable anticipation, and the impact on the completion of the TO. After review, the CO will determine if weather delays will be assessed against the TO and alter the completion date accordingly.

2.8. Government Liability.

2.8.1. The Government shall not be held liable for Contractor expense due to damage or loss of Contractor property, including stock, or for expenses incidental to such damage or loss.

2.9. Liquidated Damages.

2.9.1. Liquidated damages shall be defined for each TO in the TO RFP and may be assessed if the Contractor fails to complete the work within the time specified in the TO.

2.10. Buy American Act.

2.10.1. All supplies and construction materials shall be purchased in accordance with the Buy American Act (40 U.S.C. 10a-10d). The purchase of supplies is governed by RFO 25.1 Buy American Act – Supplies, and the purchase of construction materials is governed by RFO

25.2 Buy American Act – Construction Materials.

2.11. Controlled Unclassified Information (CUI).

2.11.1. Controlled Unclassified Information (CUI) refers to sensitive data that, while not classified, still necessitates protection. Certain Task Orders may include CUI, which will be explicitly indicated within the Task Order documentation. Contractors engaged in Task Orders that involve CUI may be required to adhere to Revolutionary Defense Federal Acquisition Regulation Supplement (R-DFARS) clause 252.204-7012 and/or RFO clause 52.240-93, along with security standards set forth by the National Institute of Standards and Technology (NIST).

3. COEFFICIENTS

3.1. Coefficient. A “Coefficient” is the Contractor’s pricing factor which is multiplied against the bare cost in calculating Task Order (TO) prices.

3.2. The Contractor shall provide coefficients to be applied for all SABER Task Orders for the base year plus four (4) option years. The coefficient rate shall include all Contractor costs not included in the total of all line-item bare costs for a particular Task Order. This includes but is not necessarily limited to: costs for burdened labor, all site and home office overhead and profit, general and administrative expenses, design up to 35%, bond premiums, insurance, daily and final cleanup, payroll taxes, gross receipts taxes, general conditions (see Subsection 4.2.6), special clothing for workers, site superintendence and project management, quality control, routine security delays, and subcontractors overhead and profit.

3.2.1. All vehicles, equipment and tools which are customary to the trade or items that are reusable by the Contractor shall be a part of the overhead and therefore included in the coefficient.

3.2.2. The CO shall, concurrent with exercise of any annual option, incorporate the current applicable Wage Rate Requirements Statute (formerly known as Davis-Bacon Act). Wage decisions shall become effective on the first day of the option period and shall remain effective for the entire option period. The Contractor shall compensate all covered employees at not less than the rates specified on the Wage Decision applicable to the current option period. No Coefficient price adjustment will be made relative to incorporation of the current Wage Decision as the pricing model applies a locality-based rate adjustment, which is derived from the RSMeans City Cost Index.

3.3. The coefficient shall represent “net” (equal to 1.0) or a percentage “decrease from” (e.g.

0.82) or an “increase from” (e.g. 1.12) to the unit prices listed in the appropriate RSMeans Facilities Construction Costs Book. The proposed coefficient is not subject to economic price adjustments and will remain unchanged for the base year and all option years. To incorporate fair inflation rate adjustment to the unchanging coefficient rate, the Government will utilize the City Cost Index (CCI) for Springfield, MA, to be applied to the proposed construction price to finalize all SABER Task Order prices.

3.4. Estimation of Project in Advance of Funding: During the course of the contract, the Contractor shall, if required, be able to estimate and negotiate projects in advance of funding. These projects may not have available funding and there is no guarantee funds will become available for the award of the project. No separate compensation for any pre-order costs, including proposal preparation, attendance during site visits, or discussions/negotiations will be due to the Contractor for projects that are negotiated and funding is not provided.

3.5. Coefficient Rate Reasonableness Justification. Contractors shall provide full explanation with sufficient details for the basis for development of its coefficient. Unreasonably high or unrealistically low coefficient rate, initially or subsequently, may be grounds for eliminating a proposal from competition either on the basis that the offeror does not understand the requirements, or the coefficient represents and unacceptable risk to the Government.

4. PRICING GUIDE

4.1. Task Order and Modification Pricing.

4.1.1. Pricing will be based on negotiated quantities multiplied by the total of the current established prices in the RSMeans database bare cost column (which means no markup for overhead and profit) multiplied by the current City Cost Index (weighted average percentage) for Springfield, MA. After the CCI has been applied, this amount will then be multiplied by the Contractor’s coefficient. Any non-priced items (defined in Subsection 4.3) will then be added on to the total to arrive at the total Task price for a unit of work.

Total amount of RSMeans items (bare costs) x City Cost Index for Springfield, MA x Contractor’s Coefficient + Any non-priced items = Total Task Order price

4.2. RS Means Electronic Costs Database.

4.2.1. The Contractor shall obtain one (1) electronic database license of the RS Means Facilities Construction Costs data, to include units, assemblies and square foot models. The Contractor shall obtain all periodic updates to ensure the cost data is current. All copies of the cost databases and updates shall be at no additional cost to the Government and therefore shall be part of the Contractor’s Coefficient.

4.2.2. RSMeans data is updated annually. Except as otherwise authorized herein, the RSMeans update shall provide the only economic price adjustment under the contract. The pricing coefficients are not subject to economic price adjustment and shall remain unchanged, including the base period of performance and any option periods exercised by the Government.

4.2.3. City Cost Index (CCI): The CCI shall be applied directly to the bare cost of each line item.

The CCI for TOs at Westover ARB shall use the quarterly published CCI for Springfield, MA. CCI are published around the middle of each of these months: February, May, August, and November.

4.2.4. Equipment rental shall only be a direct cost to the Task Order if the RSMeans line item that it supports does not include costs for similar equipment. For example, the installation of a new light fixture in a high-bay hangar would require the use of a scissor lift or bucket truck. If the appropriate RSMeans line item does not include lifting equipment, then the rental of lifting equipment would be allowed.

4.2.5. Government Furnished Materials (GFM): On occasion, the Government may choose to supply the Contractor with materials to accomplish project requirements. If this occurs, the line-item prices for labor and equipment only shall be used. The line item is considered as pre-priced. The Contractor shall not adjust the labor and equipment pricing. The materials are to be cared for by the Contractor, and excess materials are to be returned to the Government.

4.2.6. Division 1, as contained in any of the RSMeans bound or electronic databases, SHALL NOT be used as line items in pricing TOs issued under this contract and therefore shall be part of the Contractor’s Coefficient, unless specifically stated in this paragraph below (when applicable and not prohibited by other sections of this Statement of Work). These subdivisions and descriptions are from RS Means 2015 Facilities Construction Cost Data.

Subdivision descriptions take precedence in case of any future numbering changes.

- 01 11 31.10 Subdivision – Architectural Fees (when specified by the Government for complex designs)

- 01 11 31.30 Subdivision – Engineering Fees (when specified by the Government for complex designs)

- 01 45 23.50 Subdivision – Testing: Asphalt testing 0200-0470, Concrete testing 0600-

3100, Masonry testing 3300-3550, and Soil testing 4400-5350

- 01 51 13.80 Subdivision – Temporary Utilities

- 01 54 23 Subdivision – Temporary Scaffolding and Platforms (only when performing elevated work)

- 01 54 26 Subdivision – Temporary Swing Staging

- 01 54 36.50 Subdivision – Equipment Mobilization or Demobilization 1300-2500 (not considered for typical tools for the contractor; i.e. ladders, personal tools, other small tools; these items are to be part of the contractor’ coefficient). This is typically for large tools or equipment that require complex set-up and take-down. Example would include crane set-up and take-down, excavators set-up and take- down.

- 01 56 Subdivisions – Temporary Barriers and Enclosures:

- 01 56 13 Temporary Air Barriers,

- 01 56 16 Temporary Dust Barriers,

- 01 56 23 Temporary Barricades,

- 01 56 26 Temporary Fencing,

- 01 56 29 Temporary Protective Walkways

- 01 58 13 Subdivision – Temporary Project Signage

- 01 76 13 Subdivision – Temporary Protection of installed construction

- 01 93 09.50 Subdivision – Moving Equipment

- 01 93 13 Subdivision Facility Maintenance Procedures:

- 01 93 13.03 Subdivision – Concrete Facilities Maintenance

- 01 93 13.10 Specialties, Facilities Maintenance

4.3. Non-priced Items (NPI). Non-priced work (i.e. work not priced by RSMeans) shall not exceed ten (10) percent of the total delivery order amount. Exception to the 10% limit is Subcontractor costs IAW Paragraph 4.4.

4.3.1. The Contracting Officer may negotiate items of work not covered by the contract but within its scope and general intent at any time during the contract term.

4.3.2. Non-priced work shall be noted on the Contractor’s proposal; include bare costs for materials, equipment, and labor; and shall be multiplied by the Contractor’s coefficient.

4.3.3. In the event a NPI will be required, the cost per unit must be negotiated. The burden of justification for the dollar value of the NPI falls on the Contractor, who must provide documentation from at least two independent sources of the actual item cost.

Documentation shall be provided at the negotiations.

4.4. Subcontractor Pricing.

4.4.1. If the Contractor will be using Subcontractors, they may submit subcontractor quotes as a non-priced item in lieu of the encompassing RSMeans data.

4.4.2. Any overhead, profit, bonds, or design expenses associated with Subcontractors shall not be incorporated into the non-priced unit cost, as these elements are accounted for by the Contractor’s coefficient. Subcontractor proposals must itemize these costs distinctly to ensure their exclusion from the Contractor’s final quotation.

4.4.3. The Government reserves the right to request a line-item breakdown from the Subcontractor in case of discrepancies between the Subcontractor proposal price and Government estimates.

4.5. Cost Estimate Organization. Cost Estimates shall be comprised of three (3) sections: Cover

Page, Division Summary, and Line-Item Estimate.

4.5.1. Section 1, Cover Page: This section shall include essential project information, including project name, location, date and a brief description of the scope of work. It shall also include the City Cost Index location and the Baseline Quarter used for pricing.

4.5.2. Section 2, Division Summary: This section shall include the RSMeans pre-priced divisions, Trades, and Alternates (both pre-priced and non-priced). These items shall make up the Bare Costs Total. (CCIs shall be applied as described above.) Contractor Coefficient markups shall be applied to the total only.

4.5.3. Section 3, Line-Item Estimate: This section shall include all of the estimate line items.

The report shall include a sequential line-item number, full RSMeans item number, unit of measure, quantity, and bare unit cost, total amount (quantity multiplied by bare unit cost). The report will print: pre-priced line items by division for all RS Means pre-priced line items, with division breaks and division subtotals, and a listing of the Trades and Alternates, both pre-priced and non-priced. (CCIs shall be applied as described above.)

Contractor Coefficient markups shall be applied to the total only.

4.5.4. All non-priced line items shall be submitted with two (2) independent price quotes, including line-item number, description, material, labor, and equipment breakdowns. List the supplier names and telephone numbers for each non-priced item. Do not apply any type of markup to these line items.

4.5.4.1. Subcontractor Pricing shall be submitted with overhead, profit, bond, and design costs listed separately, per Subsection 4.4.

5. INSTALLATION REGULATIONS, WORKING HOURS, ENTRY REQUIREMENTS

5.1. Hours of Work Performance.

5.1.1. Normal Work Hours. The normal hours of work on WARB are from 7 a.m. to 4 p.m., Monday through Friday, excluding holidays. Access to work sites may be restricted to these hours and days. Some work sites have restricted working hours or access hours other than the normal hours.

5.1.2. Other than Normal Work Hours. Work during other than normal hours must be coordinated in advance with the CO. Other than normal hours shall be considered non-standard working hours. The Contractor may elect, at their option and expense, to work non-standard hours provided that: The requirement is submitted in writing at least five

(5) calendar days in advance; and The CO approves the request. Work that requires inspection during accomplishment or that prevents inspection of previous work after accomplishment normally will not be allowed during other than the normal work hours specified above; and The Customer/Facility Manager can accommodate the request.

5.1.3. Restricted/Controlled Areas. Some work sites may be located in restricted or controlled areas. The Contractor may experience delays due to compliance with entrance/exit requirements of restricted/controlled areas. Due to the nature of these restricted/controlled areas and mission requirements, the Contractor may not have access to these areas on any given day and maybe requested to leave the restricted/controlled areas at any given time. It shall be the Contractors responsibility to schedule these restricted/controlled areas with the job site customers, range control, etc., via the CO. These delays shall be annotated on the TO daily reports, and when verified by the Government, the Contractor will be given these delay times back at end of performance period if necessary, and no cost allowance/adjustment shall be allowed;

therefore, it shall be part of the Contractor’s Coefficient.

5.1.3.1. Entry to “Restricted Area” or “Controlled Area” is by authorization only and must be escorted at all times.

5.1.4. Contractor personnel working on the Installation may be required to leave the work site, flightline, buildings, or Installation for emergencies or security reasons during various Force Protection Conditions. Notification to a Contractor, agency, or personnel will be through Security Forces (SF) Patrol (Directed), Phone Line, or the Installations Giant Voice Communication System. Notification by WARB will be given for any emergencies which would require an evacuation or work stoppage, and personnel will be given instructions on where to proceed to on the base or directed where to leave the base.

5.2. Holidays.

5.2.1. The following Federal holidays are observed by WARB:

New Year’s Day 1 January Martin Luther King’s Birthday Third Monday in January President’s Day Third Monday in February Memorial Day Last Monday in May Juneteenth 19 June Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day Second Monday in November Thanksgiving Day Fourth Thursday in November Christmas Day 25 December

5.2.2. Holidays which fall on Saturday will be observed on the preceding Friday. Holidays which fall on Sunday will be observed on the following Monday. In the event the Contractor desires to work on one of the above holidays, the Contractor must obtain either written or verbal approval from the CO a minimum of three (3) calendar days in advance. The CO may approve or deny the request if determined to be for the benefit of the Government.

5.3. Requirements for Contractors Requesting Base Entry.

5.3.1. Prior to mobilization, the Contractor shall provide the CO or authorized representative a list of personnel requiring authority to work on WARB. The list shall be kept current and the CO or authorized representative notified as to any changes in the list. Listing shall be amended as employees are hired or released.

5.3.2. Application for 439 AW DBIDS Identification Credential.

5.3.2.1. All civilian Contractors who work on base shall submit credentials for an entry request by electronically completing 439 AW Form 1 and submitting it to WARB Security Forces. Upon Contract award, the Contractor will be provided with the link and Organization Identifier needed to complete the form.

5.3.2.1.1. Confirmation of Contractor’s employees will be accomplished by verifying the person’s credentials (driver’s license, insurance, registration, etc.)

against the Contractor-supplied employee list and local criminal background check. ID cards/passes shall be picked up from the Visitor’s Center upon approval and during normal working hours.

5.3.2.1.2. Beginning May 7, 2025, all base visitors requiring a DBIDS/Visitor pass must present a REAL ID-compliant identification card or approved alternative documents.

5.3.2.1.3. Green Card employees must submit a copy of their Green Card with the Form 1. Green Cards must physically be presented to pick up their Contractor ID card/pass. Photocopies or photographs will not be accepted.

5.3.2.1.4. Individuals requesting or attempting access will be denied entry (and detained when appropriate) if they fall within one or more of the categories listed on our Fitness Determination Matrix. Click to view:

https://forms.osi.apps.mil/r/XgAagpiUpG

5.3.3. Commercial Vehicles.

5.3.3.1. All commercial vehicles are required to enter through the Vehicle Inspection Bay at the main gate to be searched prior to entry.

5.3.3.1.1. Employees driving a contractor vehicle must show the contractor vehicle is covered by insurance, accompanied by a copy of the registration.

5.3.3.1.2. Supplier vehicles delivering materials to WARB will be granted entry upon presentation of a valid bill of lading and/or delivery slip.

5.4. Traffic Rules and Regulations.

5.4.1. Contractors operating on WARB shall be responsible for briefing and ensuring their employees adhere to the traffic rules and regulations.

5.4.2. Speed limit on WARB is 30 MPH unless otherwise posted. The speed limit in parking lots is 5 MPH.

5.4.3. Individuals are to obey all entry procedures. If instructions are given by the Security Forces personnel on the entry points (gates), they shall be complied with immediately.

5.4.4. Any traffic violations will be handled IAW DAFI 31-218. All traffic violations shall be recorded and can cause on-base driving privileges to be temporarily or permanently revoked. Criminal offenses are handled by the Security Forces unless serious enough to involve the Office of Special Investigations or local law enforcement.

6. MEETING SCHEDULE REQUIREMENTS

6.1. For all meetings, the Contractor shall prepare, publish, and submit meeting minutes for CO approval. Meeting minutes shall track all action items assigned, document all items discussed at the meeting, and record the meeting’s attendees. Meeting minutes shall be published no later than five (5) calendar days following meeting dates.

6.1.1. Progress Meetings: For the duration of the SABER Contract, including option years, at the CO’s discretion progress meetings will be held every 2 weeks between the CO, SABER Team and Contractor’s team. Progress meetings may require corporate management representation at the CO’s discretion.

6.1.2. Pre-Performance Meeting: Prior to issuance of a TO Award for any TO, the CO may elect to host a Pre-Performance Meeting. The Contractor and subcontractors shall be represented at the scheduled meeting and be prepared to discuss potential difficulties, obstacles and conceptual level approach for the TO.

https://forms.osi.apps.mil/r/XgAagpiUpG

6.1.3. Pre-Construction Conference: After the issuance of a TO Award for any TO, the Contractor shall meet with the CO prior to the commencement of any work to discuss any issues pertaining to the work. During this meeting, the CO will provide the Contractor with site storage and parking areas. The Contractor shall provide an Erosion and Sedimentation Control Plan, if relevant. Any Government Furnished Property required for the TO shall be distributed or arranged to be distributed to the Contractor.

6.1.4. Pre-Construction Safety Meeting: For each TO issued, representatives of the Contractor shall meet with the CO prior to the start of repair, alteration, or construction activities for the purpose of reviewing the Contractor’s safety and health programs and discussing implementation of all safety and health provisions pertinent to the work to be performed under the Contract. The Contractor shall be prepared to discuss, in detail, the measures he/she intends to take in order to control any unsafe or unhealthy conditions associated with the work to be performed under the Contract. This meeting may be held in conjunction with the Pre-Construction Conference, if elected by the CO. The conduct of this meeting is not contingent upon a general Pre-Construction Conference. The level of detail for the safety meeting is dependent upon the nature of the work and the potential inherent hazards. The Contractor’s principal onsite representative(s), the general superintendent, and their safety representative(s) shall attend this meeting.

7. GOVERNMENT PROJECT MANAGEMENT

7.1. The CO shall maintain control over the SABER Contract and all TOs issued under the

Contract; however, technical elements of the TOs are the responsibility of the Base Civil Engineer (BCE).

7.2. The BCE reserves the right to assign a Government-provided Contracting Officer’s Representative (COR) to monitor Contractor progress and identify non-compliance items while performing technical surveillance of workmanship. The COR must have access to the job site whenever work is being performed and, as a minimum, during the described work hours. This in no way authorizes ANYONE, except the CO, the right to commit the Government financially, or contractually, by making changes to the Contract. The COR and Superintendent may jointly agree to a No-Cost Field Change, which appears to be mutually beneficial to all involved, but all field changes must be approved by the CO prior to accomplishment. The COR does not relieve the Contractor of their own quality control and construction inspection to ensure all applicable standards are met.

7.3. Site Inspections.

7.3.1. Inspection of work by the Government will normally be accomplished along with the work as it progresses. At the discretion of the CO, inspection may be directed at the completion of various phases of the work prior to initiation of any further work. The Contractor shall notify the CO that a phase will be complete at least five (5) calendar days in advance of the completion of each phase to be inspected.

7.3.2. Prior to covering, enclosing, or hiding any of type work, the Contractor shall contact the CO to perform an inspection. Failures to have the CO or their representative perform inspection prior to concealment shall result in the Contractor being required to uncover performed work sufficiently to allow for proper inspection, at no additional cost to the government.

SECTION B – TASK ORDER PROCESS

1. PROJECT REQUIREMENT IDENTIFICATION

1.1. Authorization.

1.1.1. The 439th Contracting Office is the sole office authorized to request TO proposals or place TOs under this contract.

1.2. Project Requirements.

1.2.1. Project requirements will be issued to the Contractor via a project notification.

1.2.2. Within seven (7) calendar days of project notification, unless otherwise directed by the

CO, the Program Manager (PM), or authorized representative(s) shall attend a Pre- Proposal Site Visit to clarify any project requirements, and/or further define the project objective/scope of work. This meeting will be used to develop the SOW and subsequent funding request.

1.2.2.1. Only one formal site visit will be held per TO, and subsequent site visits shall be coordinated with 439th CE through the CO.

1.2.3. After receipt of the requirement and completion of the site-visit, the CO will issue a Request for Proposal (RFP) to the contractor. The Contractor’s proposal shall be submitted to the CO in accordance with the RFP letter for all work.

1.3. Estimation of Projects in Advance of Funding: During the course of the Contract, the Contractor shall, if required, be able to estimate and negotiate projects in advance of funding. These projects may not have available funding and there is no guarantee that funds will become available for the award of the project. No separate compensation for any pre-order costs, including proposal preparation, attendance during site visits, or discussions/negotiations, will be due to the Contractor for projects that are negotiated, and funding is not provided.

1.4. Fiscal Year-End Procedures: The Contractor may be given a list of Year-End projects that the base reasonably expects to receive funding. The list may be revised for both additions and deletions based on the Government’s requirements. These projects will be estimated and negotiations completed. The Government will incur no obligation until such time as funding becomes available and a TO is executed for the project. The negotiated total quantities shall remain binding until funding becomes available. Projects that are funded and awarded after the exercise of an option year will be re-priced (not renegotiated) using the current option years TO Coefficient.

2. TASK ORDER PROPOSAL PREPARATION

2.1. Contractor’s Proposal Package. The proposal package includes written descriptions documenting the detailed work elements required by each Government RFP prepared by the Contractor from the Statement of Objective (SOO).

2.1.1. Cover Sheet. Each TO proposal shall include a cover sheet that includes project contact information, acceptance of the Government proposed performance period, Contractor assumptions, anticipated technical submittals, and a thorough description of the demolition and construction scope. The cover sheet shall include written descriptions documenting the manner of work proposed by the Contractor to meet the requirements of the TO SOO. The Contractors description of work will be used to evaluate the Contractors choice of line-items contained in the proposal.

2.1.2. Price Proposal. The Contractor’s pricing shall be IAW the Pricing Guide in Section A, Subsection 4.

2.1.2.1.1. The Contractor shall submit for Government review, for Task Orders only, one electronic (by e-mail) copy of the price proposal for technical evaluation.

2.1.2.1.2. It shall be the Contractor’s responsibility to ensure the price proposal includes all costs associated with meeting the requirements of Federal, State, and Local laws or enforcing codes, as well as the requirements of the Technical Specifications, the requirements in the Statement of Objective, Design Drawings and for a complete operational end product. No allowances shall be made after the issuance of a TO to account for items left out of the Contractor’s awarded negotiated price proposal.

2.1.3. Bid Options. The Government may include bid options within each TO. Bid options will be exercised by the end of the Fiscal Year (FY) in which the TO was awarded or prior to completion of the TO, whichever comes first. Options are additional items that may be added if funding allows. In almost every case, the option(s) will be awarded at the same time as the Base Bid.

2.1.3.1. Cost Proposals: If bid options are included in the RFP, the TO cost proposal shall be separated by base bid and options. Each option shall have its own cost proposal.

2.1.3.2. Schedule: If bid options are included in the task order, each option will have an additional Period of Performance (PoP) associated with it. Some bid items may be accomplished concurrently with other work and thus not require additional performance days. Other items may add overall time to the critical path and thus would add days to the performance period. If for some reason a Bid Option is exercised after the Base Bid work has commenced, any additional time that needs to be added to the PoP will be negotiated based on the impact of the added work to the approved schedule.

2.1.4. Design. The Contractor’s design shall be IAW Section C.

2.1.4.1. The format shall as a minimum include: all Government requested project design drawings and thorough applicable design calculations IAW Section C and a Material Submittal Schedule (AF 66) reflecting proposed product submissions and required contract reports.

2.1.4.2. The Contractor’s proposal must be supported by necessary documentation to indicate that adequate engineering and planning to accomplish the requirements have previously been performed. An example of documentation that might reasonably be expected would include material submittals, surveying, design drawings, calculations, catalog cuts, specs, architectural renderings, compliance with environmental laws, tax laws, protection or moving of Government property and all engineering services for both the prime and all Sub-contractors, etc.

2.1.4.3. When the Contractor desires to offer alternatives, they shall: clearly state and identify alternatives proposed; their segregated associative costs; a delineation of impacted line items; and advantages and disadvantages for Government evaluation. The Contractor shall provide support, verification and justified reasoning behind their proposal to alter the Government’s project request.

2.1.5. Technical Plan.

2.1.5.1. The Contractor shall develop a detailed project technical plan incorporating all elements of the agreed upon proposal (SOW), all applicable Base, Local, State and Federal regulations, and all comments and/or mitigations identified on the project SOO.

2.1.5.1.1. All elements of the price proposal shall be captured in the technical plan and drawings. The awarded negotiated price proposal shall be used for reference to verify scope or drawing omissions if necessary; however, the preference and intent is for all elements of work and major items for installation to be on the plan and drawings.

2.1.5.1.2. Schedule. Each TO proposal shall include a brief critical path schedule, taking into account the major work elements from the detailed cost proposal, as well as mobilization, material delivery times, anticipated weather delays, final inspection, and preparation of project closeout documents.

2.1.5.2. AF Form 66, Schedule of Material Submittals (AF 66).

2.1.5.2.1. For each project request, the Contractor shall provide one copy of an AF 66 reflecting all proposed materials and required contract documents to the CO for approval. The AF 66 is a living document and shall be updated with items added to the form, as necessary, by the Contractor for approval, and/or as required by the CO or authorized representative throughout the life of the

TO.

3. TASK ORDER EVALUATION & AWARD

3.1. Evaluation. The Government will review the RFP response package for technical feasibility and compliance with the Government’s intent.

3.1.1. As part of the review, the Contractor’s RSMeans based proposal will be reviewed for technical feasibility and to ensure that the appropriate selection of line items is used to best define the Contractor’s minimum design.

3.1.2. Negotiations shall not commence until the CO determines that sufficient data has been provided by the Contractor to clearly and concisely depict a technically sound project design and project proposal. The Contractor shall be aware that the Government may request revision of the contractor proposed cost estimate to meet the Government budgeted amount at no additional cost to the Government.

3.2. Negotiations.

3.2.1. The Government reserves the right to conduct negotiations if the CO determines that it is in the best interest of the Government to do so.

3.2.2. The CO will notify the PM and schedule negotiations. The PM shall be available to negotiate within seven (7) calendar days of notification unless otherwise directed by the

CO.

3.2.3. The CO will negotiate, on a line-item by line-item basis, the Total price for the TO.

3.2.3.1. Quantities and line items selected may be questioned and negotiated. The negotiations will establish the appropriate line items for the TO and quantities for each line item. The Contractor must be prepared to provide quantity calculations justifying the material quantities contained in the proposal.

3.2.3.2. Unit prices shall match line items in the current year’s RSMeans. Unit Pricing will not be negotiated except for Non-Priced Items (NPIs), which if questioned, the Contractor will need to supply two (2) quotes for the item.

3.2.4. At the conclusion of line-item cost negotiations, the CO will negotiate a reasonable and expeditious performance period based upon input from the BCE and PM, the Contractor’s proposed critical path timeline, and RSMeans daily output data.

3.2.5. The CO will also assess provisions and costs for assessing liquidated damages based upon each TO.

3.3. Award.

3.3.1. Task Order Issuance: TO’s will be issued by the CO using the Department of Defense (DD) Form 1155, Order for Supplies and Services. Each TO will include the following information:

- Date of Task Order

- Contract Number and Task Order Number

- Contract Line Item Number (CLIN), Description, Material Submittal requirements, Quantity, and Unit Price

- TO Price and Delivery or Performance Date

- Accounting and Appropriation Data

- TO SOO, TO Drawings or other pertinent TO data

3.3.2. Upon TO award, the Contractor shall submit all required Pre-Construction Submittals.

3.3.3. The Contractor’s Period of Performance (PoP) shall start on the TO award date. Unless modified by the TO SOO, the standard PoP includes thirty (30) calendar days for project startup, a period for physical construction, and thirty (30) calendar days for project closeout.

4. POST-AWARD PROCEDURES

4.1. Construction Start-up Period.

4.1.1. The first thirty (30) calendar days following contract implementation will be designated a start-up period, after which the Contractor shall have all equipment and personnel in place to fully execute the requirements of this contract. The Contractor shall be allowed the first fourteen (14) calendar days of the start-up period to mobilize without being notified by the CO of a performance requirement.

4.2. Submittals.

4.2.1. Material Approval Submittal Form (AF IMT 3000). Material submittals are required for all materials being submitted on any given TO. Any other items (e.g. Progress Schedules, Digging Permits, Test Reports, As-Builts, O&M Manuals) requiring approval that have not been required to be submitted earlier with the Contractor’s proposal package shall be submitted by the Contractor using AF IMT 3000. 439th CE may provide a list of required submittal items for each TO.

4.2.1.1. These type submittals shall be submitted no later than fourteen (14) calendar days after the TO Award date or as otherwise directed by the CO.

4.2.1.2. The Contractor will not order any type of materials until the Material Approval Form has been signed and approved by all parties.

4.2.1.3. If the submittal has been disapproved, the explanation will be noted in the back of the Material Approval Form and shall then be resubmitted in the timeframe noted on the Material Approval Form.

4.2.2. Submission Requirements. The Contractor shall submit to the CO all required documents and samples for a particular item on the approved List of Submittals as a group package.

Partial submittals for product approval will be returned without action and shall be the sole responsibility of the Contractor for any delays due to this failure to comply. All printed documents shall be legible. When multiple items are included on printed documents, the Contractor shall mark/ highlight all applicable data regarding the item presented for approval. The Contractor shall mark/ highlight product data showing where the material or item being submitted meets the requirements of the specifications, UFCs, NFPAs, etc.

4.2.3. Material Samples. The Contractor is responsible for identifying and locating required materials for submittals to include matching any existing materials. The Contractor shall provide all color selection samples, regardless of product type, as a group to facilitate design compatibility selection, and partial submittals of these related items will be returned without action and shall be the sole responsibility of the Contractor for any delays due to this failure to comply. As a minimum, all wall covering, carpet and other pattern-type submittals shall show the full representation of material pattern. All samples provided for approval shall become property of the Government. The Contractor may request return of samples for inclusion on color boards or as submittal library entries, without guarantee of approval.

4.2.3.1. Color Boards. The Contractor shall provide, after color selection and material approval, one (1) color board for all architectural work as required by the TO.

Note, this is required only if directed by the TO. All products shall be mounted on foam board and grouped in logical sequence as installed (i.e. carpet, paneling, chair-rail, wall covering and ceiling tile). All products shall be referenced with the manufacturers name and color/pattern/style name and number.

4.2.4. Construction Permits.

4.2.4.1. Consistent with RFO 52.236-7 Permits and Responsibilities, the Contractor shall obtain a construction permit (AF 103) for any construction work on WARB.

Contractor shall also identify the need for regulatory required construction permits, to include but not limited to; storm water, wastewater transmission connections, drinking water systems or connections, new air emissions sources, work in surface waters or wetlands, and regulated storage tanks. The Contractor shall prepare required permit applications or regulatory approvals and coordinate the submission to the appropriate regulatory authority through 439th CEV, Environmental Compliance Section. Contractor must adhere to all general and specific conditions of any permits granted. After construction completion, the Contractor shall prepare all required As-Built certifications, clearance requests or other approvals as required by permits or approvals obtained during construction. Construction completion certifications or approvals shall be coordinated through 439th CE for submission to the appropriate regulatory authority. Work will not be complete and eligible for final payment until all required permit closures and approvals have been received by 439th CE.

4.2.5. Preliminary Drawings.

4.2.5.1. The Contractor shall submit preliminary drawings via Material Submittal Form AF

IMT 3000 at the time of the submission of a proposal for all TO that require drawings IAW Section C.

SECTION C – DESIGN SUBMISSION

1. GENERAL INFORMATION

1.1. Minimum Design Efforts.

1.1.1. Minimum design submittal is required up to the schematic (35%) design stage.

1.1.1.1. The primary objective of the 35% design phase is to secure approval on the overarching design direction prior to advancing. The 35% Design focuses on establishing the project's core parameters. It establishes the project’s overall concept, scale, and functional approach, including basic floor plans, site plans, conceptual elevations, etc.

1.1.2. Some TOs may require additional efforts.

1.2. Professional Engineer (PE) and/or Registered Architect Certification.

1.2.1. A 35% stamped drawing or submittal level effort may be necessary when Professional Engineer (PE) or Registered Architect (RA) Certification is required.

1.2.1.1. The Government will identify this requirement in the Task Order Statement of Objective when applicable. Engineering Fee line items may be utilized for PE/RA Certification when deemed necessary by the Government.

1.2.2. Typically, all new electrical power distribution designs; all new boiler/ heating, new ventilation and air conditioning designs if determined complex by the Government (to include temporary requirements); all structural designs, to include entrance canopies, and all sprinkler designs shall require PE certification. Large- scale, new landscaping and irrigation when requested shall be designed by a certified Landscape Architect.

1.3. Construction specifications shall follow the Unified Facilities Guide Specifications (UFGS), unless otherwise noted in the Task Order. Updated UFGS are posted quarterly in February, May, August, and November.

1.4. Applicable to all TO prepared for design, prior to submitting a Contractor proposal package, the Contractor shall field verify the existing site conditions to satisfy itself with the general and local conditions that can affect the work. The Contractor may make multiple site visits.

The Contractor shall thoroughly review the project request for constructability and advise the Government of possible problem…