DAF Contracting Compass Regulations.docx
DOCX document 18 KB Posted
- Attached to
- SABER IDIQ Westover Air Reserve Base
- Solicitation number
- FA6606-26-R-0008
About this file
This document is a regulations and requirements guidance file for the DAF Contracting Compass related to solicitation FA6606-26-R-0008 (SABER IDIQ Westover Air Reserve Base) issued by the Department of the Air Force Reserve Command.
The document establishes key contractual requirements and policies for contractors performing work under this acquisition. It designates an ombudsman, Ms. Amy York at AFRC/PKO, to hear and facilitate resolution of concerns from offerors and potential offerors, with escalation available to the Air Force ombudsman at SAF/AQC; however, the ombudsman does not participate in proposal evaluation, source selection, or protest adjudication, and interested parties must first address concerns with the contracting officer before consulting the ombudsman. The regulations prohibit contractors from providing any service or product that requires Class I Ozone Depleting Substances (ODS) in testing, operation, or maintenance, with specific halon, chlorofluorocarbon, and other chemical types identified as Class I ODSs. Additional requirements address health and safety on Government installations, mandating contractors take reasonable precautions to prevent accidents and preserve personnel health and safety, with authority for the contracting officer to direct Air Force Occupational Safety and Health Standards and grounds for contract termination for non-compliance. Contractor access to Air Force installations requires base identification and vehicle passes obtained through written request to the contracting officer, with contractor responsibility for employee credential management, return of passes upon contract completion, and compliance with emergency notification system requirements, with failure to comply potentially resulting in withholding of final payment.
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OMBUDSMAN
| (a) | An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern. |
| (b) | Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions). |
| (c) | If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Ms. Amy York, AFRC/PKO, 555 Robins Parkway, Suite 263, Robins AFB GA 31098. Comm: 478-327-1614. Email: amy.york.1@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431. |
| (d) | The ombudsman has no authority to render a decision that binds the agency. |
| (e) | Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer. |
Elimination of Use of Class I Ozone Depleting Substances (ODS)
| (a) | Contractors shall not: |
| (1) | Provide any service or product with any specification, standard, drawing, or other document that requires the use of a Class I ODS in the test, operation, or maintenance of any system, subsystem, item, component, or process; or |
| (2) | Provide any specification, standard, drawing, or other document that establishes a test, operation, or maintenance requirement that can only be met by use of a Class I ODS as part of this contract/order. |
| (b) | For the purposes of Department of the Air Force policy, the following products that are pure (i.e., they meet the relevant product specification identified in AFI 32-7086) are Class I ODSs: |
| (1) | Halons: 1011, 1202, 1211, 1301, and 2402; |
| (2) | Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-112, CFC-113, CFC-114, CFC-115, CFC-211, CFC-212, CFC-213, CFC-214, CFC-215, CFC-216, and CFEC-217, and the blends R-500, R-501, R-502, and R-503: and |
| (3) | Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide. |
[NOTE: Material that uses one or more of these Class I ODSs as minor constituents do not meet the Department of the Air Force definition of a Class I ODS.]
Health and Safety on Government Installations
| (a) | In performing work under this contract on a Government installation, the contractor shall: |
| (1) | Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and |
| (2) | Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes. |
| (b) | The contracting officer may, by written order, direct Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract. |
| (c) | Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract. |
Contractor Access to Air Force Installations
| (a) | The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation. |
| (b) | The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver's license, current vehicle registration, valid vehicle insurance certificate, and Social Security Number (SSN) to obtain a vehicle pass. |
| (c) | During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site. |
| (d) | When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AIR FORCE REGULATIONS citing the appropriate paragraphs as applicable. |
| (e) | Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office. |
| (f) | The contractor shall provide an after-hours contact number or after-hours email in the Emergency Mass Notification System (EMNS) for each of their personnel, whose normal place of duty is on a DoD installation or within a DoD facility. The contractor shall comply with any additional requirements in DAFMAN 10-206 for emergency operational reporting. Foreign Nationals may participate and may remove themselves from the Emergency Mass Notification System at any time. To update information, personnel can access the globe icon on their system desktop screens and choose the "Access Self-Service" option. |
| (g) | Failure to comply with these requirements may result in withholding of final payment. |
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