WMD-CST_Checklist_ALL.pdf

170501 WMD-CST Budget Checklist

WMD-CST Standardization Evaluation and Assistance Team Unit:

Date:

Functional Area:

Budget

Compliance Rate:

SEAT Evaluator’s Information:

TASK: Manage Weapons of Mass Destruction (WMD) Civil Support Team (CST) appropriated/ allocated funds CONDITION: Designated as the Program Manger or Account Activity Manger or Budget Officer for a Weapons of Mass Destruction (WMD) Civil Support Team (CST) ensure effective, proper fund control and management of appropriated/ allocated funds IAW applicable Department of Defense (DoD), Defense Finance and Accounting System DFAS, Service Regulations, and references STANDARD: Contribute to Budget Planning, Programming and Execution activities and Government Purchase Card (GPC) management, using guidance provided in: NGR 500-3/ANGI 10-2503 (MAY 11), Defense Finance and Accounting Service- Indianapolis (DFAS-IN)37-100-XX (XX= Fiscal Year), DFAS-IN 37-1 (MAY 12), NGB Pam (AR) 37-1 (SEP 99), DODFMR 7000.14.R Volume 14 (NOV 10), DODFMR7000.14-R Volume 3 (JUN 12), ARNG JRP SOP (MAY 12), AFARS 5113.270-90, App EE- Army GPC Operating Procedures (OCT 14), NGR 130-6/ANGI 36-2 (JUL 07), FAR Part 8 (MAY 12), FAR Part 2 (MAY 12), DFARS Part 208 (APR 11), NGB FY XX Yearly Planning Guidance (XX=Current FY), AR 25-400- 2 (OCT 07), DA PAM 25-403 (AUG 08), AR 710-2 (MAR 08), NGB FY-XX Budget Execution Guidance, Data Mining Application V 2.0 User Manual (MAR 14) ensuring standardization and compliance.

Initial Item Final Planning, Programming, and Execution

1. Has the Commander/ or other member of the unit been designated Program Manager or delegated Account/Activity Manager authorities?

Ref: NG Pam (AR) 37-1 Evaluated Item: Questions 1a-1b below

1a. Was the appointment accomplished through a written, signed, document from the USPFO and does it contain the required information?

Ref: NG Pam (AR) 37-1, para 3-13d Evaluated item: Appointment letter or DD Form 577 from the USPFO or Program Manager Note: If no one in the Unit is the Program Manager or has not been delegated authorities to distribute/ allocate funds, an N/A should be marked for this item and a note made indicating the same

1b. Did the Program Manager/ Account/Activity Manager accept this appointment by signature?

Ref: NG Pam (AR) 37-1, para 3-13d(6) Evaluated Item: Signed Program Manager’s acceptance letter Note: If no one in the CERFP is the Program Manager or has not been delegated authorities to distribute/ allocate funds, an N/A should be marked for this item and a note made indicating same

2. Did the unit produce an annual training budget for the current year?

Ref: NGR 500-3/ANGI 10-2503; NGB FYXX, Yearly Planning Guidance; NG Pam (AR) 37-1 Evaluated Item: Questions 2a-2f below

2a. Was the current year annual training budget prepared using the specified NGB-J39 annual budget workbook?

Ref: NGR 500-3/ANGI 10-2503, para 11-1a; NGB FYXX, Yearly Planning Guidance Evaluated item: NGB Annual Budget Workbook

2b. Was the annual training budget approved by JFHQ-S or next Higher Headquarters, prior to submitting to NGB?

Ref: NGR 500-3/ANGI 10-2503, para 11-1a; NGB FYXX, Yearly Planning Guidance Evaluated Item: Approval transmittal document from JFHQ-S or next Higher Headquarters indicating approval

2c. Was the annual training budget submitted to NGB J39 by 1 June, or as directed by NGB J39 or NGB Yearly Planning Guidance?

Ref: NGR 500-3/ANGI 10-2503, para 11-1a; NGB FYXX, Yearly Planning Guidance Evaluated item: Submission verification document

2d. Does the annual training budget only reflect training exercises/events and not anticipated operational deployments?

Ref: NGR 500-3, para 11-1a; NG Pam (AR) 37-1, para 4-2b(4)(a); NGB FYXX, Yearly Planning Guidance Evaluated Item: NGB Annual Budget Workbook

2e. Does the annual training budget only reflect training costs that are training-related (mission essential)?

Ref: NGR 500-3, para 11-1a Evaluated Item: NGB Annual Budget Workbook.

2f. Does the annual training budget accurately reflect the unit’s Command Training Guidance and Long Range Training Plan?

Ref: NGR 500-3, para 11-1d Evaluated Item: NGB Annual Budget Workbook, Command Training Guidance and Unit Training Plan

3. Does the unit have a current status of its Annual Funding Program (AFP) and Allotment?

Ref: NG Pam (AR) 37-1, para 3-5a; ARNG JRP SOP, para 2b Evaluated item: Organization commitment ledger and current GFEBS ZFSNC2 (Non-Cumulative) report or similar GFEBS report Note: Each fund balance should at a minimum meet the Army Auditing Agency (AAA) standard to the "98% Confidence Level," meaning the balances should agree within 2%. Status includes: Tracking monthly expenditures (Committed/Obligated) for all fund codes, 2060, 2065; to include GPC monthly expenditures

4. Have all requests for major purchases been approved by the Commander and/or JFHQ-S/ USPFO?

Ref: DoD 7000.14-R, Volume 14, Chapter 1, para 010205.I(4) Evaluated Item: Unit budget files, obligation/ commitment documents, DA Forms 3953, GFEBS Purchase Requisition, DD Form 448, and SF 182, to include local purchase forms

5. Does the unit properly/ accurately track obligations and expenditures as they occur?

Ref: NG Pam (AR) 37-1; DOD 7000.14-R Volume 14 Evaluated item: Questions 5a-5b below

5a. Does the unit annotate obligations on the informal commitment ledger as they occur?

Ref: NG Pam (AR) 37-1, para 3-4(a)(c)(d); DoD 7000.14-R, Volume 14, Chapter 1, para 010208 Evaluated item: Unit informal commitment ledger, obligation/ commitment and disbursement documents, GFEBS ZFSNC2 (Non-Cumulative) report or similar GFEBS report

5b. Does the unit annotate liquidations on the informal commitment ledger as they occur?

Ref: NG Pam (AR) 37-1, para 3-4(a)(c)(d); DoD 7000.14-R, Volume 14, Chapter 1, para 010208 Evaluated item: Unit informal commitment ledger, obligation/ commitment and disbursement documents, GFEBS ZFSNC2 (Non-Cumulative) report or similar GFEBS report

6. Have WMD-CST funds been executed only for items delineated in DFAS-IN Manual 37-100-XX, NGR 500-3/ANGI 10-2503 and NGB FY-XX Budget Guidance?

Ref: DFAS-IN Manual 37-100-XX; NGR 500-3/ANGI 10-2503, para 11-2a; NGB FY-XX Budget Guidance Evaluated item: MIPRs, contracts, 3953s, GFEBS Purchase Requisition

7. Are all financial transactions properly committed/ obligated?

Ref: NG Pam (AR) 37-1; DFAS-IN 37-1, Chapter 27 Evaluated Item: Questions 7a-7b below

7a. Have all financial transactions identified the source of funding?

Ref: NG Pam (AR) 37-1, para 2-1b; DFAS-IN 37-1, Chapter 27, para 270701 (A.1) Evaluated Item: MIPRs, contracts, 3953s, GFEBS Purchase Requisition

7b. Have all financial transactions identified the purpose for which it was used?

Ref: NG Pam (AR) 37-1, para 2-1b; DFAS-IN 37-1, Chapter 27, para 270701 (A.1) Evaluated Item: MIPRs, contracts, 3953s, GFEBS Purchase Requisition

8. Are obligations using NGPA or OMNG funds only incurred for training, services, or goods needed during the current fiscal year?

Ref: NG Pam (AR) 37-1, para 2-3b, 3-4b(2), and 4-2a(4)(a) Evaluated Item: Purchase order requests, invoices, GFEBS ZFSNC2 (Non- Cumulative) report or like detailed GFEBS report, and the unit informal commitment ledger

9. Has all individual and collective training contracted for by private, commercial, or government sources been METL related?

Ref: NGR 500-3/ANGI10-2503, para 11-1a Evaluated item: DD Form 1556s, (Training and Reimbursement); SF 182 (Authorization, Agreement, and Certification of Training); and DD Form 448s (MIPR), GFEBS Purchase Requisition

10. Is travel using the proper OMNG (2065) funds limited to Air Force personnel and NGPA (2060) limited to Army National Guard members only or permissive TDY for non-unit members for the purpose of training the WMD-CST in its METL tasks?

Ref: NGR 500-3/ANGI 10-2503; and DFAS 37-100-XX Evaluated item: Questions 10a-10b below

10a. Is travel using NGPA (2060) funds and OMNG (2065) within the appropriate appropriation?

Ref: NGR 500-3/ANGI 10-2503, para 11-2c; DFAS 37-100-XX, 2060 Evaluated item: Travel orders

10b. Has the Commander submitted all requests to fund non-WMD-CST member travel to the next higher HQ for validation and approval?

Ref: NGR 500-3/ANGI 10-2503, para 11-2c Evaluated item: Invitational Travel Orders and approval document from Higher

HQ

11. For any funding shortfalls identified by the Commander/Budget Officer, has an attempt been made to resolve the shortfalls with Higher Headquarters, prior to forwarding unfunded requirements requests (UFRs) to NGB-J39?

Ref: NGR 500-3/ANGI 10-2503, para 11-2d Evaluated item: Unfunded requirement documents

12. Are monthly reconciliations of the GFEBS ZFSNC2 (Non-Cumulative) report or like detailed GFEBS report and the unit’s informal commitment ledger being conducted?

Ref: NG Pam (AR) 37-1; DFAS-IN 37-1, Chapter 27; ARIMS RN 1100B Evaluated item: Questions 12a-12b below

12a. Are monthly reconciliations of the GFEBS ZFSNC2 (Non-Cumulative) report or like detailed GFEBS report and the unit’s informal commitment ledger occurring to ensure agreement between the two?

Ref: NG Pam (AR) 37-1, para 3-4d(4); DFAS-IN 37-1, Chapter 27, para 270201E, 270902 B, C, & F; ARIMS RN 1100B: Audits Evaluated item: Monthly reconciliation documentation. Unit Informal Commitment Ledger, GFEBS ZFSNC2 (Non-Cumulative) report or like detailed GFEBS report, and DTS Reports

12b. Are files being maintained to document monthly reconciliations of the GFEBS ZFSNC2 (Non-Cumulative) report or like detailed GFEBS report and the Unit commitment ledger for the current fiscal year?

Ref: NG Pam (AR) 37-1, para 3-4d(4); DFAS-IN 37-1, Chapter 27, para 270201E, 270902 B, C, & F; ARIMS RN 1100B: Audits Evaluated item: Monthly reconciliation documentation. Unit Informal

13. Does the unit maintain a file documenting monthly reconciliations of the USPFO transaction ledger and the unit commitment ledger for the first prior fiscal year?

Ref: NG Pam (AR) 37-1, para 3-4d(4); DFAS-IN 37-1, Chapter 27, para 270902 B, C, & F, 270201E; NGR 500-3, para 11-3e; ARIMS RN 1100B: Audits Evaluated item: Monthly reconciliation documentation. Unit Informal

14. Does the unit maintain a file documenting monthly reconciliations of the USPFO transaction ledger and the unit commitment ledger for the second prior fiscal year?

Ref: NG Pam (AR) 37-1, para 3-4d(4); DFAS-IN 37-1, Chapter 27, para 270902 B, C, & F, 270201E; NGR 500-3, para 11-3e; ARIMS RN 1100B: Audits Evaluated item: Monthly reconciliation documentation. Unit Informal

15. Does the unit complete, at least tri-annually, a Joint Review with the

USPFO?

Ref: NG Pam (AR) 37-1; DFAS-IN 37-1, Chapter 27; DODFMR, Volume 3, Chapter 8; ARNG JRP SOP; ARIMS RN 1100B Evaluated Item: Questions15a-15b below

15a. Does the unit identify/ determine corrective action for undisbursement obligations (ULOs) during the Joint Review?

Ref: NG Pam (AR) 37-1, para 3-5b, 5-3c; DFAS-IN 37-1, Chapter 27, para 2708; DODFMR, Volume 3, Chapter 8, para 0804; ARNG JRP SOP Evaluated Item: USPFO Program Manager Joint Review Reconciliation Checklist or similar document

15b. Does the unit maintain a file documenting completed Joint Reviews with the USPFO for the current FY?

Ref: NG Pam (AR) 37-1, para 3-5b, 5-3c; DFAS-IN 37-1, Chapter 27, para 2708; DODFMR, Volume 3, Chapter 8, para 0804; ARNG JRP SOP; ARIMS RN 1100B: Audits

16. Does the unit maintain a file documenting completed Joint Reviews with the USPFO for the first prior fiscal year?

Ref: NG Pam (AR) 37-1, para 3-5b, 5-3c; DFAS-IN 37-1, Chapter 27, para 2708; DODFMR, Volume 3, Chapter 8, para 0804; ARNG JRP SOP; NGR 500- 3, para 11-3e; ARIMS RN 1100B: Audits

17. Does the unit maintain a file documenting completed Joint Reviews with the USPFO for the second prior fiscal year?

Ref: NG Pam (AR) 37-1, para 3-5b, 5-3c; DFAS-IN 37-1, Chapter 27, para 2708; DODFMR, Volume 3, Chapter 8, para 0804; ARNG JRP SOP; NGR 500- 3, para 11-3e; ARIMS RN 1100B: Audits

18. Was equipment usage and cost data for operational deployments and collective training events captured?

Ref: NGR 500-3/ANGI 10-2503, para 11-3a(2) Evaluated item: Training exercise closure files or After Action Review or deployment closure reports

19. Is the unit maintaining all funding related documents, to include expenditure documents for the current FY?

Ref: ARIMS RN 1100B: Audits; NGR 500-3, para 11-3e Evaluated item: Commitment, obligation and expenditure documents such as DA Forms 3953, DD Form 448, and SF 182, and any local purchase forms

20. Is the unit maintaining all funding related documents, to include expenditure documents for the first prior fiscal year?

Ref: ARIMS RN 1100B: Audits; NGR 500-3, para 11-3e

21. Is the unit maintaining all funding related documents, to include expenditure documents for the second prior fiscal year?

Ref: ARIMS RN 1100B: Audits; NGR 500-3, para 11-3e

22. Does the unit have a Garrison standard operating procedure (SOP) that details the unit budget operating procedures?

Ref: NGR 500-3, para 7-2a Evaluated item: Unit Garrison SOP or Continuity Book

Government Purchase Card Program/ Billing Official

23. Is there a completed DD Form 577 appointing the Billing Official/ Certifying

Officer?

Ref: AFARS 5113.270-90, App EE, Army GPC Operating Procedures, para 2- 1c,1-7d(1) Evaluated Item: DD Form 577 or Contracting Office Appointment Memorandum Note: If the Billing Official is not appointed at the Unit level, as recommended mark as N/A and comment on what Organization has the responsibility and if the Organization satisfies all the Billing Official regulatory requirements. Billing Official should be in the Cardholder's direct Chain of Command.

24. Has an Alternate Billing Official been appointed?

Ref: AFARS 5113.270-90, App EE, Army GPC Operating Procedures, para 1- 7d(16), 2-1c

Evaluated Item: DD Form 577 or Contracting Office Appointment Memorandum Note: If the USPFO does not require an Alternate Billing Official, mark N/A and comment on who is approving GPC purchases when the Billing Official is not available. Lack of compliance will be noted in the report of evaluation cover page

25. Has the Billing Official completed all required training?

Ref: AFARS 5113.270-90, App EE, Army GPC Operating Procedures Evaluated Item: Questions 25a-25f below

25a. Has the Billing Official completed the Government Purchase Card training?

Ref: AFARS 5113.270-90, App EE, Army GPC Operating Procedures, para 2-1c and 2-2i Evaluated Item: Certificate of training

25b. Has the Billing Official completed required biennial refresher training on Army procedures for using the GPC?

Ref: AFARS 5113.270-90, App EE, Army GPC Operating Procedures, para 2- 1b, 2-2a, and 2-2e

25c. Has the Billing Official completed the Government Purchase Card procurement ethics training?

Ref: AFARS 5113.270-90, App EE, Army GPC Operating Procedures, para 2-1c

25d. Has the Billing Official completed required US Bank Access Online training?

Ref: AFARS 5113.270-90, App EE, Army GPC Operating Procedures, para 2-

25e. Has the Billing Official completed Purchase Card Online System PCOLS

Ref: AFARS 5113.270-90, App EE, Army GPC Operating Procedures, para 2-

25f. Has the Billing Official completed fiscal law training?

Ref: AFARS 5113.270-90, App EE, Army GPC Operating Procedures, para 2- 1b, 2-2a, 2-1c, and 2-2e

26. Has the Alternate Billing Official completed all required training?

Evaluated Item: Questions 26a-26f below

26a. Has the Alternate Billing Official completed the Government Purchase Card

Ref: AFARS 5113.270-90, App EE, Army GPC Operating Procedures, para 2-1c and 2-2a

26b. Has the Alternate Billing Official completed required biennial refresher training on Army procedures for using the GPC?

Ref: AFARS 5113.270-90, App EE, Army GPC Operating Procedures, para 2-

26c. Has the Alternate Billing Official completed the Government Purchase Card procurement ethics training?

Ref: AFARS 5113.270-90, App EE, Army GPC Operating Procedures, para 2-1c

26d. Has the Alternate Billing Official completed required US Bank Access Online training?

Ref: AFARS 5113.270-90, App EE, Army GPC Operating Procedures, para 2-

26e. Has the Alternate Billing Official completed Purchase Card Online System PCOLS training?

Ref: AFARS 5113.270-90, App EE, Army GPC Operating Procedures, para 2-

26f. Has the Alternate Billing Official received fiscal law training?

1b, 2-2a, 2-1c, and 2-2e

27. Are the separation of duties for the Billing Official and Cardholders appropriate?

Ref: AFARS 5113.270-90, App EE, Army GPC Operating Procedures, para 3-6c Evaluated Item: Appointment memorandums, delegation of authority letters, and Access Online account information

28. Does the Billing Official review each of their cardholder’s statements each month?

Ref: AFARS 5113.270-90, App EE, Army GPC Operating Procedures; NGR 500-3 Evaluated Item: Questions 28a-c below

28a. Does the Billing Official ensure each purchase has written purchase authorization and a purchase receipt during the monthly review?

Ref: AFARS 5113.270-90, App EE, Army GPC Operating Procedures, para 1- 7d(2)(7)(9)(10) Evaluated Item: Billing Official and cardholder GPC files

28b. Does the Billing Official maintain a copy of each billing statement and all supporting documentation for each Cardholder account for the current FY?

Ref: ARIMS RN 1100B: Audits; AFARS 5113.270-90, App EE, Army GPC Operating Procedures, para 3-11 and 3-13; NGR 500-3, para 11-3e Evaluated item: Billing Official and cardholder GPC files; electronic or manual copy of each billing statement, all original supporting documentation, receipts, logs, invoices, delivery tickets, approvals

28c. Has the Billing Official certified for payment cardholder’s purchases that included state or local sales tax?

Ref: AFARS 5113.270-90, App EE, Army GPC Operating Procedures, para 1- 7d(3)10) Evaluated Item: Billing Official and cardholder GPC files

29. Does the Billing Official maintain a copy of each billing statement and all supporting documentation for each Cardholder account for the first prior fiscal year?

Ref: ARIMS RN 1100B: Audits; AFARS 5113.270-90, App EE, Army GPC Operating Procedures, para 3-13; NGR 500-3, para 11-3e Evaluated item: Billing Official and cardholder GPC files; electronic or manual

30. Does the Billing Official maintain a copy of each billing statement and all supporting documentation for each Cardholder account for the second prior fiscal year?

Ref: ARIMS RN 1100B: Audits; AFARS 5113.270-90, App EE, Army GPC Operating Procedures, para 3-13; NGR 500-3, para 11-3e Evaluated item: Billing Official and cardholder GPC files; electronic or manual

31. Does the Billing Official certify and process the monthly billing statement, in the Access Online System, within five business days of receipt?

Ref: AFARS 5113.270-90, App EE, Army GPC Operating Procedures, para 1- 7d(14) and 3-7d Evaluated Item: Billing Official Access Online System account

32. Has the Billing Official established a system for tracking purchases that have been certified for payment but not yet received?

Ref: AFARS 5113.270-90, App EE, Army GPC Operating Procedures, para 3- 11b, 3-12b Evaluated Item: Tracking receipt of purchase document

33. Does the Billing Official promptly notify the Level IV A/OPC when a Cardholder departs, retires, or otherwise no longer needs a card?

Ref: AFARS 5113.270-90, App EE, Army GPC Operating Procedures, para 1- 7(11) Evaluated Item: Billing Official cardholder(s) file and Access Online account

34. Has the Billing Official notified the Level IV A/OPC of any lost or stolen cards, within five business days of the loss/ theft?

Ref: AFARS 5113.270-90, App EE, Army GPC Operating Procedures, para 1- 7(12) Evaluated Item: Billing Official cardholder(s) file and Access Online account

35. Has the Billing Official certified for payment any unauthorized or questionable transaction(s)?

Ref: AFARS 5113.270-90, App EE, Army GPC Operating Procedures; Data Mining Application V 2.0 User Manual Evaluated Item: Question 35a-c below

35a. Has the Billing Official approved and certified for payment any unauthorized or questionable transactions?

Ref: AFARS 5113.270-90, App EE, Army GPC Operating Procedures, para 1- 7d(4)(5)(13), 2-5c, 3-11b, 3-8, and 4-4d Evaluated Item: Billing Official and cardholder GPC files; electronic or manual

35b. Has the Billing Official responded to Purchase Card Online System (PCOLS) email notifications within the required timeframe?

Ref: Data Mining Application Chapter 7, App B; AFARS 5113.270-90, App EE, Army GPC Operating Procedures, para 4-4d Evaluated Item: PCOLS Data Mining Application Site

35c. Is the Billing Official maintaining a file documenting PCOLS notifications?

Ref: Data Mining Application Chapter 5.3, ARIMS RN 1100B: Audits; AFARS 5113.270-90, App EE, Army GPC Operating Procedures, para 3-13; NGR 500-3, para 11-3e and 4-4d Evaluated Item: Billing Official GPC Files and PCOLS Data Mining Application Site

36. Did the Billing Official coordinate card dollar limits in writing with the Resource Manager and Level IV A/OPC when cardholder accounts were established?

Ref: AFARS 5113.270-90, App EE, Army GPC Operating Procedures, para 1- 7d(6) Evaluated Item: PCOLS Data Mining Application Site and/ or Correspondence between Resource Manager, Level IV A/OPC and Billing Officer

37. Is there an acceptable cardholder-to-Billing Official ratio?

Ref: AFARS 5113.270-90, App EE, Army GPC Operating Procedures, para 3-7a Evaluated Item: Access Online account

38. Does the Billing Official ensure cardholders maintain their purchase logs in the Servicing Bank's automated system?

Ref: AFARS 5113.270-90, App EE, Army GPC Operating Procedures, para 1- 7d(4) and 1-7e(17) Evaluated Item: Access Online account

39. Has the Billing Official conducted an annual review of Cardholder files?

Evaluated Item: Questions 39a-39b below

39a. Does the Billing Official annotate the results of the annual Cardholder review using checklist in Appendix D, Section 2 (separate review from the mandatory annual A/OPC review of BOs)?

Ref: AFARS 5113.270-90, App EE, Army GPC Operating Procedures, para 1- 7d(20) and Appendix D Evaluated Item: Checklist Appendix D, Section 2 or SEAT Cardholder Checklist

39b. Following completion of the annual Cardholder review is the results retained in the local files area?

Ref: AFARS 5113.270-90, App EE, Army GPC Operating Procedures, para 3- 13, Appendix D Evaluated Item: Billing Official file

Government Purchase Card Program/ Cardholder

40. Does each Cardholder have a letter of delegation of procurement authority from the Chief of Contracting?

Ref: AFARS 5113.270-90, App EE, Army GPC Operating Procedures, para1-5f, 1-7c(7), and 2-1b, Appendix F Evaluated Item: Letter(s) of Delegation of Procurement Authority

41. Has the cardholder received required training on Army procedures for using the GPC?

Evaluated Item: Questions 41a-41e below

41a. Has the cardholder received initial training on Army procedures for using the GPC?

Ref: AFARS 5113.270-90, App EE, Army GPC Operating Procedures, para 2-

Evaluated Item: Certificate of Training

41b. Has the cardholder received required biennial refresher training on Army procedures for using the GPC?

Ref: AFARS 5113.270-90, App EE, Army GPC Operating Procedures, para 2-

41c. Has the cardholder received required US Bank Access Online training?

41d. Has the cardholder received required annual ethics training for using the

GPC?

Ref: AFARS 5113.270-90, App EE, Army GPC Operating Procedures, para 2-2i and 2-1c

41e. Has the cardholder completed Purchase Card Online System PCOLS

Ref: AFARS 5113.270-90, App EE, Army GPC Operating Procedures, para 2-

42. Does the Cardholder's delegation letter establish required spend limits?

Evaluated Item: Questions 42a-c below

42a. Does the Cardholder's delegation letter establish a single purchase transaction limit?

Ref: AFARS 5113.270-90, App EE, Army GPC Operating Procedures Appendix I, Glossary Section II Terms, Delegation of procurement authority letter, para 1- 5f, 1-7d(6), and 2-3c Evaluated Item: Letter of Delegation of Procurement Authority

42b. Do(es) the Cardholder(s) have documentation showing the coordinated monthly cycle purchase limit?

Ref: AFARS 5113.270-90, App EE, Army GPC Operating Procedures, Appendix I, Glossary Section II Terms, Delegation of procurement authority letter, para 1- 5f, 1-7f(6), and 2-3c Evaluated Item: Letter of Delegation of Procurement Authority or Billing Official written coordination documentation or PCOLS Data Mining Application Site

42c. Does the monthly cycle purchase limit coordinated by the Billing Official with the Resource Manger agree with the US Bank Access Online System?

Ref: AFARS 5113.270-90, App EE, Army GPC Operating Procedures, Appendix I, Glossary Section II Terms, Delegation of procurement authority letter; para 1- 5f, 1-7f and 2-3c Evaluated Item: Access Online System, Letter of Delegation of Procurement Authority or Billing Official written coordination documentation or PCOLS Data Mining Application Site

43. Has each Cardholder complied with the monthly spending limits?

Ref: AFARS 5113.270-90, App EE, Army GPC Operating Procedures, Appendix I: Glossary Section II Terms, Delegation of procurement authority letter; para 1- 5f and 2-3c Evaluated Item: Letter of Delegation of Procurement Authority and GPC purchase files

44. Has each Cardholder complied with their single purchase spending limit?

Ref: AFARS 5113.270-90, App EE, Army GPC Operating Procedures, Appendix I: Glossary Section II Terms, Delegation of procurement authority letter; para 1- 5f and 2-3c Evaluated Item: Letter of Delegation of Procurement Authority and GPC purchase files

45. Does the cardholder ensure that purchases do not include state or local sales tax?

Evaluated Item: Questions 45a-45b below

45a. Does the cardholder have and retain a State tax exempt letter?

Ref: AFARS 5113.270-90, App EE, Army GPC Operating Procedures, para 3-8 Evaluated Item: GPC purchase files NOTE: N/A if there is not a state sales tax

45b. Has the cardholder ensured that purchases did not include state or local sales tax?

Ref: AFARS 5113.270-90, App EE, Army GPC Operating Procedures, para 3-8

46. If any Cardholder is authorized to make single purchases in excess of $3,500, has that Cardholder received the appropriate additional required training?

Ref: AFARS 5113.270-90, App EE, Army GPC Operating Procedures, para 2-2c and 3-1d; FAR Part 2-Micropurchase Threshold Evaluated Item: GPC purchase files and Access On-line

47. Are the Cardholder's monthly spending limits justified by their buying activity?

Ref: AFARS 5113.270-90, App EE, Army GPC Operating Procedures, Appendix A, Best Practices, para 1b and 2-3c

48. Are all purchases entered in the Servicing Bank's (Access Online) electronic purchase log?

Ref: AFARS 5113.270-90, App EE, Army GPC Operating Procedures, para 1- 7e(17) Evaluated Item: Access Online system

49. Has each Cardholder obtained all required pre-purchase approvals?

5a, 2-5b, 1-7e(1), and Appendix J, Glossary Section II Terms, Pre-Purchase Approval; AR 710-2, para 2-6 m(2)

50. Are all purchases made by the Cardholder(s) authorized?

5a, 2-5b, 1-7e(1), Appendix A; Best Practices, para 8; and Appendix C;

Prohibited Purchases; AR 710-2, para 2-6m(2)

51. Do any purchases made by the Cardholder appear to be "split-purchases"?

Ref: AFARS 5113.270-90, App EE, Army GPC Operating Procedures, para 3- 1c, 4-3b(7), and Appendix J: Glossary Section II Terms, Split Purchase

52. Has any Cardholder allowed another person to use their card?

7e(15)

53. Does the Cardholder comply with the requirements to purchase items from mandatory sources?

Ref: AFARS 5113.270-90, App EE, Army GPC Operating Procedures, para 1- 7e(7); FAR 8, para 8.102, 8.103, 8.405-1(b); DFARS 208

54. Does the Cardholder rotate sources when placing repeat orders?

7e(4)(7(a)(b)(c)(d)(e)

55. Does the Cardholder conform to the Billing Official’s established documenting of all transactions that were posted to the billing statement but were not received, and utilize a tracking system to verify their subsequent delivery?

Ref: AFARS 5113.270-90, App EE, Army GPC Operating Procedures, para 3- 12b, 1-7e(10)(17) Evaluated Item: Tracking receipt of purchase document

56. Does the Cardholder follow the appropriate procedures for disputing transactions?

Ref: AFARS 5113.270-90, App EE, Army GPC Operating Procedures, para 1- 7e(13) Evaluated Item: Cardholder Access Online System account and GPC purchase files

57. Does the Cardholder reconcile and approve the monthly billing statement, in the Access Online system, within three business days of receipt?

Ref: AFARS 5113.270-90, App EE, Army GPC Operating Procedures, para 1- 7e(17) and 3-11a Evaluated Item: Cardholder Access Online System account

Army Records Information Management System (ARIMS)

58. Are Budget records established and maintained in accordance with the

Army Records Information Management System (ARIMS)?

Ref: AR 25-400-2; AR 25-1; DA PAM 25-403; NGR 500-3/ANGI 10-2503 Evaluated item: Questions 58a-58c below

58a. Are Budget records for the current year, established and maintained, in accordance with records procedures using Army Records Information Management System (ARIMS)?

Ref: AR 25-400-2,para 1-7; DA PAM 25-403; NGR 500-3/ANGI 10-2503, para 13-26a Evaluated item: Labeled files and approved ORL for current year

58b. Were Budget records for the previous year, established and maintained, in

Management System (ARIMS)?

Ref: AR 25-400-2 para 1-7; DA PAM 25-403; NGR 500-3/ANGI 10-2503, para

Evaluated item: Labeled files and approved ORL for the previous year

58c. Were Budget records from two years ago established and maintained, in

Management System (ARIMS)?

Ref: AR 25-400-2, para 1-7; DA PAM 25-403; NGR 500-3/ANGI 10-2503, para

Evaluated item: Labeled files and approved ORL for two years prior

The findings in this checklist have been reviewed and are approved by:

170501 WMD-CST Communications Checklist

Date:

Functional Area:

Communications

Compliance Rate:

TASK: Manage Communications Section CONDITION: Given an assignment to a Weapons of Mass Destruction (WMD) Civil Support Team (CST) and applicable references manage COMSEC, System Accreditation and Information Assurance STANDARD: Using the guidance provided in NGR 500-3/ANGI 10-2503 (May 2011), AR 380-40 (Jul 12/RAR 001, 04/24/2013), TB 380-41 (Aug 13), AR 380-5 (Sep 00), AR 190-51 (Sep 93), AR 190-13 (Feb 11), AR 25-400-2 (Oct 07), AR 25-2 (Oct 07/RAR Mar 09), DA Form 5941-R (Aug 90), DD Form 2501 (Mar

88) and Department of the Army, Office, Chief Information Officer (SAIS-CB) Memorandum, SUBJECT:

Changes to the Title, Responsibilities and Certification Requirements for Information Assurance Security Officers (IASO) dated 7 Jun 11, ensuring standardization and compliance.

ITEM INITIAL FINAL

Hand Receipt Holder (HRH)/ Local Element (LE)

1. Does the HRH/ LE have access to required regulations?

Ref: AR 380-40, para 1-2, Appendix A Evaluated Item: Access to all required regulations, either hard copy or digitally Note: AR 25-2; AR 25-55; AR 190-51; AR 380-5; AR 380-27; AR 380-67; AR 710-2;

AR 710-3; DA PAM 190–51; DOD 4500.9-R; TB 380-41; Trojan Information Assurance and Accreditation Policy Guide

2. Has the HRH/ LE signed a Hand Receipt Holder Briefing Statement?

Ref: TB 380-41, para 4.6.3 and para 4.6.5b(1) Evaluated Item: Signed Hand Receipt Holder’s Briefing Statement

3. Does the HRH/ LE have a GSA approved security container?

Ref: TB 380-41, para 3.9.3.c2; AR 380-40, para 2-7f Evaluated Item: GSA approved security container

4. Does the HRH/ LE have a copy of the annual inspection performed by the supporting COMSEC Account Manager (CAM)?

Ref: TB 380-41, para 2.5.5a.(2) Evaluated Item: Annual COMSEC inspection document

5. Does the HRH/ LE use the "FOR OFFICIAL USE ONLY” (FOUO) identifier on all applicable unclassified COMSEC material and equipment?

Ref: AR 380-40, Appendix B-7; AR 25-55, para 4-200 Evaluated Item: Review unclassified COMSEC material and equipment to ensure the FOUO marking has been used. Unit COMSEC SOP should be marked “FOUO”

6. Are classified document cover sheets (SF 703 - Top Secret, SF 704 - Secret and the SF 705 - Confidential) placed on classified documents or files, when not in security storage?

Ref: AR 380-5, para 6-10(a) Evaluated Item: Coversheets attached to classified documents, and unit SOP

7. Has the Commander established procedures to control all SECRET and CONFIDENTIAL information and material originated, received, distributed, or routed to sub–elements within the command, and all information disposed of by the command by transfer of custody or destruction?

Ref: AR 380-5, para 6-22; AR 25-400-2; ARIMS RN 400B Evaluated Item: Procedures outlined in SOP, control records, DA form 3964 classified document accountability record or equivalent Note: Retain current and previous fiscal year. If the unit has never filed a COMSEC Incident Report, ensure the procedure is articulated in the Unit SOP and mark this item N/A

8. Is there a current SF 700 showing the location of the container, the names, home addresses, and home telephone numbers of the individuals having knowledge of the combination available for each vault, secure room, or container used for storing classified information applicable to the UCS?

Ref: AR 380-5, para 7-8(c); TB 380-41, para 3.9.3b(2) Evaluated Item: SF 700's

9. Are combinations to security containers, vaults, and secure rooms changed when placed in use and recorded using a SF 700, applicable to UCS?

Ref: AR 380-5, para 7-8(b)(1); TB 380-41, para 3.10.7h(1)

10. Are combinations to security containers, vaults, and secure rooms changed and recorded using a SF 700 when an individual knowing the combination no longer requires access?

Ref: AR 380-5, para 7-8(b)(2); TB 380-41, para 3.10.7h(3)(b)

11. Are combinations to security containers, vaults, and secure rooms changed and recorded using a SF 700 when the combination has been possibly compromised?

Ref: AR 380-5, para 7-8(b)(3); TB 380-41, para 3.10.7h(3)(c)

12. Are combinations to security containers, vaults, and secure rooms changed and recorded using a SF 700 annually?

Ref: AR 380-5, para 7-8(b)(4); TB 380-41, para 3.10.7h(3)(f)

13. Is Part 1 of each SF 700 posted on the inside of the locked drawer of each security container?

Ref: AR 380-5, para 7-8(c)(2) Evaluated Item: SF 700 in each security container

14. Is Part 2 of each SF 700 treated and stored as information having a classification equal to the highest classification level of the information stored, and stored in containers approved for the storage of classified material at the next higher headquarters?

Ref: AR 380-5, para 7-8(d) Evaluated Item: Storage of the SF 700 Part 2 for each security container

15. Is a SF 702 (Security Container Check Sheet) displayed conspicuously on each piece of equipment used to store classified material?

Ref: AR 380-5, para 6-10(b) Evaluated Item: SF 702 is used on each container that stores classified COMSEC material and equipment and that each is properly marked Note: The “checked by” column on the SF 702 indicates a duty day

16. Are “end-of-day security checks” completed and appropriate actions recorded on SF 701 (Activity Security Checklist) and SF 702 (Security Container Check Sheet)?

Ref: AR 380-5, para 6-11a; TB 380-41, para 3.14.1 Evaluated Item: SF 701's and SF 702’s Note: Each day listed on SF 701 indicates a duty day and the “checked by” column on the SF 702 indicates a duty day

17. Have all personnel who change locks or combinations been authorized to do so in writing?

Ref: AR 380-5, para 7-8b Evaluated Item: Authorization letters for each person granted authority to change combinations

18. Does the HRH/ LE ensure that weapons or sensitive items such as funds, jewels, precious metals or drugs will not be stored in the same container used to safeguard classified information?

Ref: AR 380-40, para 2-33a Evaluated Item: Verify that no prohibited items are being maintained in a classified COMSEC material and equipment container or room. The Communications SOP should prohibit this practice

19. Is local storage in a GSA approved Type I Container, and with a Digital XO series dial combination lock?

Ref: TB 380-41, para 3.10.1a Evaluated Item: Storage containers and locks. Containers must have a “GSA” label affixed to the front Note: This applies to Garrison storage container only as the UCS is outfitted with a GSA Type 1 Field Safe and Army Security Notice 1-06: Replacement of Combination Locks, removes the requirement of XO series combination lock for field safes

20. Has the unit established and posted “Restricted Areas” in the facility, that are used for storing classified COMSEC material and equipment, and supporting SIPRNET Reception/Transmission?

Ref: AR 190-13, para 6-6(a); TB 380-41, para 3.8.2b(2) Evaluated Item: Restricted area designation letter from Higher Headquarters or unit Commander (if applicable), as well as the location of restricted area placards/markers. Or, restricted area waiver when COMSEC facility is merely a safe or series of classified containers within a common use office area or building

21. Has the HRH/ LE developed an Emergency Actions Plan describing procedures for protecting classified COMSEC material and equipment in facilities during an emergency?

Ref: TB 380-41, para 5.8.2 and Appendix E Evaluated Item: Contents of the unit's Emergency Actions Plan to ensure it meets the requirements of the above reference

22. Does the unit have personnel on valid Courier Orders?

Ref: TB 380-41, para 3.18.6c Evaluated Item: Courier Appointment Orders, DD Form 2501 (Courier Authorization Card) Note: Can be issued for no more than two years at a time

23. Has the HRH/ LE generated a COMSEC Incident Report for each detected COMSEC incident?

Ref: TB 380-41, Appendix I; AR 380-40, Ch. 6 Evaluated Item: Review record of all reported COMSEC Incidents Note: If the unit has never had a COMSEC Incident Report, mark N/A for this item

24. Did the HRH/ LE immediately report all security incidents (as defined in TB 380- 41, para 6.1.1b) to the Commander and CAM?

Ref: TB 380-41, para 6.1; AR 380-5, para 9-12d; AR 380-40, Ch. 6 Evaluated Item: HRH/ LE documentation Note: Mark N/A if the unit has never had a security incident

25. Has the HRH/ LE sub-hand receipted COMSEC material to another person or unit, without written authorization from the CAM?

Ref: AR 380-40, para 2-26e Evaluated Item: Documentation of the sub-hand receipt of any classified COMSEC material and equipment and with proper authorization, or procedures in the COMSEC SOPs

26. Does the unit ensure keyed NSA Type I mobile communications equipment is provided double barrier security when not in use?

Ref: AR 190-51, para 3-6b(1)(a), 3-6b(1)(b) and 3-6b(1)(c) Evaluated Item: Unit’s security systems for radios, and UCS, ADVON, and all portable communications equipment

27. Does the HRH/ LE generate a SF 153 utilizing the Local COMSEC Management System (LCMS) for all material received?

Ref: TB 380-41, para 4.2.9 Evaluated Item: Written receipt (SF 153's) for all material received

28. Has the HRH/ LE destroyed classified COMSEC material and equipment IAW AR 380-5?

Ref: AR 380-5, para 6-28 and 6-29 Evaluated Item: DA Form 3964 Classified Document Accountability Record

29. Has the HRH/ LE followed regulatory procedures for the preparation, distribution, and maintenance of COMSEC Material Destruction Reports?

Ref: TB 380-41, para 4.4.2h and 4.8.2; AR 25-400-2; ARIMS RN 300a Evaluated Item: Record of current Destruction Reports Note: AR 380-5, para 6-29c requires a 5-year retention period

Information Assurance

30. Has the unit Information Assurance Support Officer (IASO) been appointed in writing?

Ref: AR 25-2, para 3-2(f); Department of the Army, Office, Chief Information Officer (SAIS-CB) Memorandum, SUBJECT: Changes to the Title, Responsibilities and Certification Requirements for Information Assurance Security Officers (IASO) dated 7 Jun 2011, para 6 Evaluated Item: Appointment Orders/ Memorandum

31. Has the unit IASO assisted in the development of information assurance policies, procedures, and a local training plan and/or implemented program directed policies, procedures and training, ensuring the dissemination of information to unit members?

Ref: AR 25-2, para 3-2f(1) and 3-2f(6); Department of the Army, Office, Chief Information Officer (SAIS-CB) Memorandum, SUBJECT: Changes to the Title, Responsibilities and Certification Requirements for Information Assurance Security Officers (IASO) dated 7 Jun 2011, para 5b Evaluated Item: IA policy and procedures SOP

32. Did the unit IASO successfully complete the Information Assurance Fundamental Course (https://ia.signal.arrny.mil/courses.asp) within six months of appointment?

Ref: AR 25-2, para 4-3a(5)(a); Department of the Army, Office, Chief Information Officer (SAIS-CB) Memorandum, SUBJECT: Changes to the Title, Responsibilities and Certification Requirements for Information Assurance Security Officers (IASO) dated 7 Jun 2011, para 6; ARIMS RN 600E Evaluated Item: Dated course certificate

33. Did the unit IASO document the successful completion of the Information Assurance Fundamental Course in The Army Training and Certification Tracking System (ATCTS)?

Ref: Department of the Army, Office, Chief Information Officer (SAIS-CB) Memorandum, SUBJECT: Changes to the Title, Responsibilities and Certification Requirements for Information Assurance Security Officers (IASO) dated 7 Jun 2011, para 6 Evaluated Item: Documentation on ATCTS website (https://atc.us.army.mil/iastar/index.php)

34. Has the unit IASO verified that all requirements for system access to an Information System are met and that there is a signed Acceptable Use Agreement on file for all users?

Ref: Department of the Army, Office, Chief Information Officer (SAIS-CB) Memorandum, SUBJECT: Changes to the Title, Responsibilities and Certification Requirements for Information Assurance Security Officers (IASO) dated 7 Jun 2011, para 5a Evaluated Item: Signed Acceptable Use Agreements https://ia.signal.arrny.mil/courses.asp) https://atc.us.army.mil/iastar/index.php

35. Has the IASO ensured that unit personnel received system-specific information assurance (IA) training annual refresher training during the previous FY?

Ref: AR 25-2, para 3-2(f)(4) and 4-3(a)(8)(b); AR 25-400-2; ARIMS RN 600E Evaluated Item: Previous FY signed user agreement as per question 34. Records of the conduct of training or annual refresher training for the previous FY

36. Has the System Administrator (SA) ensured current antivirus (AV) engines and definitions are installed on all information systems?

Ref: AR 25-2, para 3-3a(9) Evaluated Item: Workstations/laptops with the latest antivirus engine and data

37. Has the System Administrator (SA) verified via vulnerability scan that all IT equipment has installed the Information Assurance Vulnerability Alerts (IAVA) directed patches/fixes pushed by the program to the unit’s local security server?

Ref: AR 25-2, para 3-3a(5-7) Evaluated Item: Approved DOD scanning product report within 30 days

38. Does the unit ensure that Portable Electronic Devices (PEDs) containing wireless communications or connectivity are prohibited in areas where classified information is discussed or electronically processed?

Ref: AR 25-2, para 4-29(a) Evaluated Item: Established policy and sample of unit personnel to ensure compliance NOTE: There is an exception to this exemption if the unit has received specific written authorization from the designated approving authority (DAA)

39. Are unit classified tactical information systems protected by NSA-approved cryptography?

Ref: AR 25-2, para 6-1(a)(2) Evaluated Item: Tactical information systems protection

40. Are only keying materials produced by NSA or generated by NSA-approved key generators being used to key cryptographic systems that protect classified national security information?

Ref: AR 25-2, para 6-1(a)(5) Evaluated Item: Keying material for all cryptographic systems

41. Are all personnel prohibited from possessing or using any privately owned devices (e.g. cell phones, wirelessly enabled devices) within the confines of classified, restricted, or open storage areas designated by the commander?

Ref: AR 25-2, para 6-5(c) Evaluated Item: Review all areas listed above and confirm that privately owned equipment is not in use Note: If commander has not designated classified work area, restricted area, or open storage area, then this item is N/A

42. Are CST members aware that the use of commercial non-encrypted “radio” systems in support of command and control functions is prohibited?

Ref: AR 25-2, para 6-4(c) Evaluated Item: Unit SOP

43. Are NSA or CIO/G-6 approved secure telephones used to discuss classified information?

Ref: AR 25-2, para 6-5(b) Evaluated Item: Secure/approved telephones are operable, Unit SOP

UCS Accreditation

44. Does the TROJAN Accreditation Package Trojan Site Authorization form reflect unit specific information?

Ref: Trojan Information Assurance and Accreditation Policy Guide, para 3-2a Evaluated Item: Trojan Site Authorization form with unit specific information

45. Does the unit’s TROJAN Accreditation Package contain, Annex A, hardware inventory?

Ref: Trojan Information Assurance and Accreditation Policy Guide, para 3-2b Evaluated Item: Documentation that the package contains an inventory of all automated information system (AIS) Note: Includes printers, encryption devices, VOIP phones, laptops, desktops, and the router for each network

46. Does the unit’s TROJAN Accreditation Package contain a complete UCS, Annex B, software inventory?

Ref: Trojan Information Assurance and Accreditation Policy Guide, para 3-2c Evaluated Item: Documentation that the package contains an inventory of all software, as well as all operating system software, that reside on the IS

47. Does the unit’s TROJAN Accreditation Package contain a complete UCS site layout diagram?

Ref: Trojan Information Assurance and Accreditation Policy Guide, para 3-2d Evaluated Item: Documentation that the package contains a site layout diagram depicting set-up during Field Operations Note: If the unit is using the system at home station, a site layout must be present for Garrison Operations

48. Does the unit’s TROJAN Accreditation Package contain a completed UCS connectivity block diagram for the configuration?

Ref: Trojan Information Assurance and Accreditation Policy Guide, para 3-2e Evaluated Item: Documentation that the package contains a connectivity diagram depicting/ describing the interconnection between Trojan, UCS, and any other device/system

49. Does the unit’s Information System Accreditation contain configuration changes differing from the “Type” Accreditation?

Ref: Trojan Information Assurance and Accreditation Policy Guide, para 3-3 Evaluated Item: Compare the “Type” Accreditation Information System Accreditation package (i.e., Annex A, Annex B, and the connectivity diagram) against the unit’s Information System Accreditation package to determine if the baseline configuration has been changed Note: If there are no configuration, then this item N/A

50. If configuration changes exist, does the unit have written approval?

Ref: Trojan Information Assurance and Accreditation Policy Guide, para 3-3 Evaluated Item: Review the digitally signed approval email from the UCS Information Assurance Support Officers (IASO) to verify all configuration changes have been approved Note: If there are no configuration changes, then this item N/A. Additionally, equipment fielded by the TROJAN Program will be accredited prior to fielding.

Equipment not fielded by the TROJAN Program must have a complete accreditation package and ATO submitted to the TROJAN accreditation office prior to connection to the TROJAN network

51. Does the Information Assurance Support Officers (IASO) maintain an IASO Security Continuity Book with the minimum required documentation?

Ref: Trojan Information Assurance and Accreditation Policy Guide, para 3-4 Evaluated Item: IASO Continuity Book containing items outlined in the above reference

52. Are Communications records for the current year established using Army Records Information Management System (ARIMS)?

Ref: AR 25-1, para 5-4a-b; AR 25-400-2, para 1-7; DA PAM 25-403, para 1-10e;

NGR 500-3/ANGI 10-2503, para 13-26a Evaluated Item: Sections file labels and sections approved ORL for the current year Note: Some Communications records have retention periods in excess of the three years addressed in this checklist. Records with retention periods in excess of the three years addressed here (i.e. 5 years) must be retained in accordance with applicable regulations and the ARIMS

53. Were Communications records for the previous year established and maintained in accordance with records procedures using the Army Records Information Management System (ARIMS)?

Ref: AR 25-1, para 5-4a-b; AR 25-400-2, para 1-7; DA PAM 25-403, para 1-10e;

NGR 500-3/ANGI 10-2503, para 13-26a Evaluated Item: Sections file labels and sections approved ORL for the previous year Note: Some Communications records have retention periods in excess of the three years addressed in this checklist. Records with retention periods in excess of the three years addressed here (i.e. 5 years) must be retained in accordance with applicable regulations and the ARIMS

*Note 1: The JPEO-UCS v1.3 “type” accreditation includes the IT systems aboard the UCS, ADVON, and ALS vehicle and TOC trailer. Reference to UCS within this checklist refers to all the systems under the “type” accreditation.

*Note 2: The UCS accreditation statement is a digitally signed email from the DAA granting approval to operate for JPEO-UCS. A copy of the UCS accreditation statement is available on the UCS website.

170501 WMD-CST Logistics Checklist

Date:

Functional Area:

Logistics

Compliance Rate:

TASK: Maintain Unit Logistical Readiness CONDITION: Given an assignment to a Weapons of Mass Destruction (WMD) Civil Support Team (CST) and applicable references STANDARD: Using the guidance provided in AR 25-400-2 (Oct 07), AR 30-22 (Jul 12), AR 58-1 (Jun 14), AR 71-32 (Jul 13), AR 190-11 (Sep 13), AR 220-1 (Apr 10), AR 385-10 (Nov 13/AD 2015-21), AR 600-55 (Jun 07), AR 700-68 (Jun 00), AR 700-84 (Jul 14), AR 700-138 (Feb 04), AR 710-2 (Mar 08/ DA Message Jul 11), AR 735-5 (May 13/ RAR Aug 13), AR 750-1…