Amendment_1_SEAT_Issued_10_Oct_17.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to address questions and to clarify the government’s intentions and expectations. See the attached Summary of Changes for details.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 13

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 12-Oct-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W9133L-18-R-0002

X 9B. DATED (SEE ITEM 11)

27-Sep-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

12-Oct-2017

CODE

NGB-AQ - W9133L

111 SOUTH GEORGE MASON DR

BLDG. 2, 4TH FLOOR

ARLINGTON VA 22204-1373

W9133L 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W9133L-18-R-0002

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION E - INSPECTION AND ACCEPTANCE

The following have been added by full text:

INSPECTION/ACCEPTANCE TERMS

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 1001 Destination Government Destination Government 1002 Destination Government Destination Government 1003 Destination Government Destination Government 2001 Destination Government Destination Government 2002 Destination Government Destination Government 2003 Destination Government Destination Government 3001 Destination Government Destination Government 3002 Destination Government Destination Government 3003 Destination Government Destination Government 4001 Destination Government Destination Government 4002 Destination Government Destination Government 4003 Destination Government Destination Government

SECTION I - CONTRACT CLAUSES

The following have been added by reference:

52.203-3 Gratuities APR 1984

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS TO OFFERORS

SECTION II: INSTRUCTIONS (SECTION L)

1. Contract Award – In accordance with FAR 15.101-1, the government will use the best value tradeoff process to evaluate proposals. A single award will be made to the most responsive, responsible Offeror whose proposal provides the best overall value/benefit to the government. For more information, see Section M, Evaluation and Award.

2. Government Point of Contact – Ms. Lisa Loverde, Contract Specialist, 703-607-1238 or lisa.r.loverde.civ@mail.mil.

3. Questions - Questions regarding this RFP shall be sent via e-mail to Ms. Lisa Loverde, Contracting Officer, at lisa.r.loverde.civ@mail.mil. All correspondence must reference the solicitation name or number.

4. Due Date for Questions – All questions about the solicitation, the contract, and the requirement are due no later than 5:00 p.m., Eastern Standard Time on Friday, October 13, 2017. The government will collect the questions and post a collective response on FedBizOpps. Any questions received after the stated date and time will not be addressed.

General Information

1. Contract Awards in Excess of $10,000,000 – Offerors with contract awards in excess of ten million dollars must be listed in the Office of Federal Contract Compliance (OFCCP’s) National Pre-award Registry via the Internet at https://ofccp.dol-esa.gov/preaward/pa_reg.html. Offeror must be registered prior to receipt of contract award.

2. Discussions – The Government intends to evaluate proposals and award a contract without discussions [except clarifications as described in FAR 15.306(a)]. Therefore, the offeror’s initial proposal should contain their best offer. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

3. Exceptions and Assumptions – Offerors shall not take exceptions or make assumptions about the government’s requirement. Offerors shall address questions and identify requirement issues with the Contracting Officer prior to the RFP deadline. By responding to this solicitation, the offeror agrees to meet all the requirements incorporated herein and agrees to all the terms, conditions, and provisions.

4. Facility Clearance - The government will not sponsor any company that does not have a facility clearance.

As such, all Offerors (prime and subcontractor) and the personnel assigned to the contract must possess the required facility/personal security clearance level prior to contract award. Offerors must provide a copy of the clearance letter issued by the Defense Security Service.

5. Labor Categories – In accordance with the federal labor regulations, the duties associated with regulatory compliance inspections are subject to the Service Contract Act. If Offerors propose labor categories (in addition to compliance inspectors/evaluators) that are exempt, the offeror must provide all information required by FAR 52.222- 46 -- Evaluation of Compensation for Professional Employees. Similarly, if Offerors propose labor categories that are subject to a Department of Labor prevailing wage determination, the offeror is responsible for obtaining and submitting the wage determination with their price proposal.

See Code of Federal Regulation, Defining and Delimiting the Exemptions for Executive, Administrative, Professional, Computer and Outside Sales Employees (29 CFR 541)

6. Proposals - The proposal (to include Cost/Price) shall be valid for a minimum of 120 calendar days.

7. Proposal Costs – The Government will not reimburse offerors for costs incurred for proposal preparation.

8. Proposal Evaluation - The Government will evaluate offers in accordance with the evaluation criteria provided in Section M, Evaluation Criteria.

9. Proposal Revisions – the Offeror’s revisions are limited to the items/services identified for negotiation.

All negotiated revisions shall be properly identified by using bold text within the proposal and separately identified (indexed) on a revision summary page. Any changes to the proposal that are not identified as such, will be disregarded and will not be binding on the government.

10. Rejection of Offers - Occurrence of the following will lead to the rejection of a proposal.

a. When an Offeror fails to meet the minimum facility and personnel security clearance requirements.

b. When the proposal contains major error(s), omission(s) and or deficiencies which indicate a significant lack of understanding, lack of compliance, or an inability to meet performance standards.

c. When the proposal is received after the due date and time. See FAR subpart 15.208(b)(1).

d. When the proposal merely restates the Performance Work Statement and does not provide details or original information.

e. When the proposal does not show a direct relationship (unexplained significant inconsistency) between the level of effort proposed and the cost/price proposed.

f. When the Offeror fails to submit the government’s price model and/or other required documents.

Proposal Volume Preparation Proposal Format

1. Organization and Numbering – Offerors shall organize their response to follow the same order of information found within the solicitation. Offerors shall also use the same numbering scheme used in the within the solicitation to identify their responses. If a numbering scheme is not used, Offerors may create their own; but, to facilitate identification of the response, Offerors must use the government’s section headings and titles.

2. Table of Contents (TOC) – To facilitate government review, Offerors shall provide a Table of Contents with page numbers for each section (e.g. Technical Approach, Resumes, Certifications, Past Performance, etc.) and for each significant submittal. The TOC is an informational/reference document and will not be counted in the overall page count.

3. Company Information – Offeror’s proposal shall include a summary page with the following information.

a. Identifying Information - Company’s name, address, Commercial and Government Entity (CAGE)

Code, DUNS number, and Tax ID number.

b. Contact Information - Name, title, role, phone number, and email address for key participants.

Specifically, the Offeror must identify and provide contact information for the person authorized to sign contracts for the company and for the person assigned to manage and administer the contract.

c. The summary page may be included anywhere in the proposal but placement in Volume I or Volume III is preferred. The Company Summary Page is an informational/reference document and will not be counted in the overall page count.

4. Page Format

a. Margins – Top, Bottom, Left, Right – No less than .5 for all margins

b. Page Size, Width – 8.5”

c. Page Size, Height – 11”

d. Font: Times New Roman or Arial

e. Font Sizes

i. Text: 12 pt

ii. Section Headings/Titles – 12 pt or larger

iii. Headers/Footers – no less than 10 pt

f. Format: Adobe PDF (Except for Price Model )

g. Page Headers/Footers – At a minimum, the Header/Footer must state the company’s name and include page numbers. Offerors may add content to the documents Header/Footer section.

5. Page Limits – The technical solution shall not exceed thirty (30) pages. Offerors are permitted up to thirty

(30) pages, front and back, to describe, discuss, and explain their approach. The technical solution should focus only on the delivery of services.

The past performance information shall not exceed twenty-five (25) pages. Overly verbose responses or lengthy discourse promoting the company or individual employees is discouraged. Past performance information should focus on the Offeror’s experience; it should not focus on the company or its personnel except as needed to demonstrate experience/proficiency.

Informational documents used to support the technical proposal or reference documents used to facilitate the evaluation process will not be included in the technical or past performance page counts. (e.g. Table of Contents, company summary page, tables, acronym lists, cross-reference matrices, resumes, etc.)

6. Hyper Links - Offeror shall not use website links in their proposal.

Proposal Volumes Volume I is for the submission of the technical proposal and supporting technical documents (e.g. tables, graphs, resumes, etc.). Volume II is for submission of the price proposal and supporting price information (salary survey information, prevailing wages determinations, professional employees’ compensation plans, etc.). Volume III is for the submission of all documents specifically requested in the solicitation and for all documents requiring signatures, certifications, positive/negative responses, etc. Offerors must adhere to the above classification scheme and should not duplicate submittals. E.g. – Do not submit technical or price proposal information in Volume III. See each section for more information.

1. Volume I: Technical Proposal (Technical Solution and Past Performance)

2. Volume II: Price Proposal

3. Volume III: Required Submittals

Proposal Content: Volume I/Factor 1 - Technical

a. Factor 1 Technical: General Information

The technical proposal must provide enough detail (descriptive but succinct) to show that the company understands the requirement and is able to provide services. The offeror shall confine submissions to essential matters, sufficient to define the proposal in a concise manner, and to permit a complete and accurate evaluation of each proposal. Overly verbose responses do not facilitate the evaluation process and are not desired. Offerors must mark any information deemed proprietary.

b. Subfactor 1: Task Execution –

1. Offerors shall describe and discuss their execution approach to providing services (regulatory compliance inspections, regulatory compliance instruction, data collection and reporting, help desk services, inspection coordination and scheduling, and physical inventory).

2. Offerors shall discuss their understanding of the role of the National Guard (NG) Chemical, Biological, Radiological, and Nuclear (CBRN) Response Enterprise (CRE) units and their importance and role in national disaster response.

3. Offerors shall also explain the processes used to ensure data integrity and accuracy when collecting and reporting inspection findings and the process offeror will use to ensure compliance with performance standards and timelines.

4. Offerors shall describe and discuss their approach to resolving SEAT operational challenges (See Attachment 6) and their approach to increase interaction and assistance with the NG CRE units, particularly in the areas of compliance instruction, off-site provision of services, and in providing techniques/instructional formats to increase the regulatory knowledge and compliance of the NG CRE units.

Note: The current approach to providing requirement services is described in the Performance Work Statement and in Attachment 6. Offerors can propose a technical solution to support current processes or offerors can propose alternate solutions (encouraged) that

a. Maximize the use of current technologies

b. Minimize travel costs

c. Expand the scope and depth of contract services, particularly in the areas of compliance instruction, on and off-site provision of services, and in providing techniques/instructional formats to increase the regulatory knowledge and compliance of the NG CRE units.

c. Subfactor 2: Assumption of Duties - Training and Compliance Inspections – Offerors must describe and discuss their approach to (1) preparing employees to provide contract services;

and (2) on the processes used to train and educate employees on the legal and regulatory requirements for their assigned NG CRE functional area.

d. Subfactor 3: Staffing and Proposed Personnel –

i. Offerors shall describe and discuss their process for finding qualified candidates; their approach for minimizing staff turnover; and their plan for quickly filling open vacancies. In the proposal, Offerors must provide a date when they expect to be fully staffed and operational.

ii. Offerors shall provide a resume for each person proposed and discuss (briefly) the person’s suitability for the requirement. Resumes shall identify the clearance level, education, and experience of proposed personnel. If the Offeror has not identified specific candidates for hire, in lieu of resumes, offerors may provide the minimum qualifications (education and experience) for the labor categories proposed.

Proposal Content: Volume I/Factor 2 - Past Performance

The past performance section shall contain past performance information about contracts awarded to or performed by the offeror for the same/similar services. This section may also include the past performance information of employees who have experience with providing the same/similar services.

From the issue date of this RFP, offerors shall identify and provide information on all federal government and/or commercial contracts awarded to the offeror for the same/similar services during the past three years and/or identify prior experience with providing the same/similar services gained from an employee’s performance under a federal or commercial contract awarded to another company.

The Past Performance Section shall not exceed twenty-five (25) pages plus five pages for each major subcontractor.

All guidance/instruction that is applicable to the offeror (prime) is applicable to any major subcontractor that will support the requirement. Data concerning the offeror shall be provided first, followed by each proposed major subcontractor, in alphabetical order. The Offeror shall also submit the written consent of its major subcontractor’s to allow the disclosure of its past performance information. In addition, letters of commitment shall be included for all major subcontractors for their past performance to be considered. This volume shall be organized into the following sections:

Section 1 – Contract Descriptions. This section shall include the following information in the following format.

1. Contractor/Subcontractor CAGE Code and DUNS Number. If the work was performed as a subcontractor, also provide the name of the prime contractor and Point of Contact (POC) within the prime contractor organization (name, and current address, e-mail address, and telephone and fax numbers).

2. Name and address of the government agency, name and address of the contracting activity (if not the same).

3. Name, e-mail address, and phone number for the Procuring Contracting Officer and the Contracting Officer Representative.

4. Contract Number, contract type (fixed price, cost, etc.), amount, period of performance, and place of performance. For Indefinite Delivery type contracts, GSA contracts, and Blanket Purchase Agreements, offerors must include the task order number.

Section 2 – Past Performance. Offerors shall provide a specific narrative explanation of each contract listed in Section 1 - Contract Description. Offerors shall briefly describe the services provided and discuss how the previous effort is relevant to this requirement.

For any contracts that did not/do not meet original schedule or technical performance requirements, provide a brief explanation of the reason(s) for the shortcomings and any corrective action(s) taken to avoid recurrence. The offerors shall also provide copy of any Cure Notices or Show Cause Letters received on each contract listed. The offerors shall indicate if any of the contracts listed were terminated and the type and reasons for the termination.

Section 3 – Subcontracts. All information requirements that apply to the prime offeror apply to subcontractors that will directly provide services to the government. This section will further include written consent of major subcontractors to allow the disclosure of their subcontractor’s past performance information to the Offeror. In addition, letters of commitment shall be included for all major subcontractors

Proposal Content: Volume II – Price Cost/Price Instructions The Government will assess offers by adding the total price of all option years/periods to the total price of the base year. Contract award is contingent upon the Contracting Officer’s determination of a fair and reasonable price.

Price Proposals

1. The Offeror shall provide all information necessary to substantiate proposed costs and prices. This includes salary survey information (required to support labor rates), professional employees compensation plan, and/or prevailing wage determinations (if applicable). Information in the price proposal shall be limited to information necessary to support and explain the price offer. Any technical information, other than information to support or explain the price, will not be evaluated or considered.

2. One Offer: In the event that only one offer is received, the offeror is required to submit certified cost/price data IAW the procedures at DFARS subpart 215.371-3 and 252.215-7008.

3. Price Data

a. Certified cost and pricing data are not currently required; however, if requested by the Contracting

Officer, the Offeror shall provide the information prior to award. If required, Offeror shall comply with FAR 15.408, Table 15-2, and the requirements set forth below.

b. The offeror must include the Contractor Manpower Reporting (CMRA) line item in the price proposal.

c. Expenses for travel arrangements are part of company overhead. A separate application of a General and Administrative (G&A) rate to the travel budget is considered duplicative and those proposals will not be accepted.

e. Phase-out duties are part of final close out procedures and are not separately priced.

4. Labor Categories

a. In the price model and price proposal, Offeror shall identify the labor category assigned to each employee proposed. Offerors are encouraged to use the Department of Labor’s, Bureau of Labor Statistics labor categories or the supplemental occupational website CareerOneStop to classify (name) the labor category(ies). If alternate sources are used (commercial), offeror is required to provide hardcopy documentation, to include identification of the source, data reports, screen prints, etc. to support their labor category selection and compensation rates.

b. Offerors are required to identify the status (exempt professional or non-exempt) of all personnel proposed. Offeror must also identify any proposed employees that are subject to Service Contract Act prevailing wage determinations (if applicable).

c. If exempt personnel are proposed, the offeror shall provide compensation detail in accordance with the requirements of FAR subpart 22.11, Professional Employee Compensation and FAR 52.222-46, Evaluation of Compensation for Professional Employees (Feb 1993).

d. If the Offeror proposes job classifications that are subject to the Department of Labor’s prevailing wage rates, the Offeror must provide the Department of Labor’s prevailing wage determination rates with their proposal (if applicable).

e. The price proposal must identify the hourly wage rate paid and the hourly benefit paid (expressed in dollars) for each labor category. If any of the proposed personnel are subject to Service Contract Act Wage prevailing wage rates, the Offeror must also provide the Health and Welfare (H&W) hourly dollar amount paid. For example Wages = $10.00 per hour, H&W = $4.00 per hour, Total Compensation = $14.00 per hour.

5. Subcontractors - Offerors must identify the percentage of work that will be subcontracted, must identify all subcontractors by name and labor category, and identify the services that will be provided.

6. Travel - The government will provide the travel budget.

Price Model/Spreadsheet Instructions

1. The Offeror shall use the government’s price model spreadsheet. In addition to the mandatory price model, Offerors may use other formats to present their price information. However, the government Price Model spreadsheet is a mandatory submission and failure to submit will result in rejection of your proposal.

2. Excel spreadsheets submissions must be submitted in one of the following Microsoft Office versions:

Microsoft Office 2000, 2007, or Office XP.

3. Unlocked spreadsheets shall be sent in a file format that includes all formulas, macros, and format information. Print image is not acceptable.

Proposal Content: Volume III – Required Submittals

This section identifies the documents that must be submitted with the proposal. This section also serves as a checklist to prevent omissions that would result in a proposal being considered non-responsive. Omission of a document from the list below does not relieve the offeror from the responsibility to submit all requested/required documents.

Offerors shall not submit technical or past performance information in Volume III. Technical or past performance information submitted in Volume III will not be considered or evaluated. Technical and past performance information shall be submitted in Volume I only. Documents listed under Volume III Submissions or other supporting or information documents (Table of Contents, Company’s summary page, etc.) will not be included in the page counts for the technical solution or past performance.

Required Submittals

1. Technical Proposal

2. Price Proposal - includes price model worksheet, salary survey information, and a compensation plan for professional employees (if applicable), and a prevailing wage determination (if applicable).

3. Volume III – Document Submissions

a. Signed SF 33 Solicitation Page

b. Solicitation Amendments (if applicable)

c. Section K Representations and Certifications

d. Offeror’s/Company Travel Policy

e. Insurance policy (must include auto insurance)

f. Defense Security Service Clearance letter

Proposal Submission

1. Submission – Offerors shall submit electronic copies of their proposal to the government point of contact (Ms. Lisa Loverde at lisa.r.loverde.civ@mail.mil).

2. Proposal Identification - In the e-mail subject line, Offerors shall state the solicitation number, the requirement name, and the company’s name. For example: W9133L-17-R-0023, SEAT, XYZ Company.

3. Email Naming Convention- Offerors shall not use multiple periods in document names because the DoD email system will block the attachment. See examples below. Proposals delivered after the due date and/or not received due to incorrect naming conventions will not be considered.

a. Acceptable: Volume 1 Technical.pdf

b. Unacceptable: Volume 1 Technical 03.03.16.pdf

4. Document Size Limitations – 10 MB to include the e-mail and all attachments.

5. Compressed Attachments - Offerors shall not send e-mails with contain compressed attachments.

SECTION M - EVALUATION FACTORS FOR AWARD

The following have been modified:

EVALUATION CRITERIA

Evaluation and Award

An award will be made to the Offeror with the best overall (i.e., best value) proposal that is determined to provide the most benefit to the Government.

The Contracting Officer will use the Tradeoff Source Selection Process in accordance with FAR 15.101-1 to determine which offer represents the best value to the Government. This process permits tradeoffs between price and non-price factors and allows the Government to accept the proposal that provides the best overall value to the government. As such, contract award may not be made to the lowest priced offeror or to the highest technically rated offeror.

While the technical solution and past performance are more important than price, if two or more proposals provide similar benefits/value to the government, price may become a determinative factor in determining award.

Evaluation Approach The overarching evaluation approach for all factors and subfactors is as follows:

1. Adequacy of Response. The proposal will be evaluated to determine the extent to which each requirement has been addressed in the proposal.

2. Feasibility of Approach. The proposal will be evaluated to determine the extent to which the proposed approach is workable and the end results achievable.

Offerors are required to address each of the technical subfactors in their technical proposal. Failure to address a subfactor will result in a lower rating. Significant omissions will result in an unacceptable rating. Subfactors are considered part of the overall technical proposal and will not be individually rated. The evaluation rating assignment will be applied at the factor level.

Offerors will be evaluated on three factors: 1) Technical, 2) Past Performance and 3) Cost/Price. For the purposes of this request for proposal (RFP), the technical evaluation is equally important to the past performance evaluation. The technical and the past performance evaluation/rating combined are more important than price. If two or more proposals offer similar benefits, and all offers are considered to be in the best interest of the government, the government may use price as the determinative factor.

To receive consideration for award, a rating of no less than “Acceptable” must be achieved for the

Technical. To achieve an “Acceptable” technical rating, each subfactor must have rating no lower than “Acceptable. The minimum acceptable rating for an Offeror’s past performance is no less than “Satisfactory Confidence”. Offerors are advised that the award may not be made to the lowest priced offered.

Evaluation Factors and Subfactors The following evaluation factors and subfactors will be used to evaluate each proposal.

1. Factor 1: Technical Approach

a. Subfactor 1: Task Execution

b. Subfactor 2: Assumption of Duties

c. Subfactor 3: Staffing Approach and Proposed Personnel

2. Factor 2: Past Performance

3. Factor 3: Cost/Price

Factor 1: Technical Approach

a. Subfactor 1: Task Execution

i. Offerors will be evaluated on their approach to efficiently and effectively providing the following services (regulatory compliance inspections, regulatory compliance instruction, data collection and reporting, help desk services, inspection coordination and scheduling, and physical inventory).

ii. Offerors will be evaluated on their understanding of the missions of the National Guard (NG) Chemical, Biological, Radiological, and Nuclear (CBRN) Response Enterprise (CRE) units and their importance and role in national disaster response.

iii. Offerors will be evaluated on the processes used to ensure data integrity and accuracy when collecting and reporting inspection findings and the process offeror will use to ensure compliance with performance standards and timelines.

iv. Offerors will be evaluated on their approach to resolving SEAT operational challenges and on proposed innovative solutions to increase interaction and assistance, particularly in the areas of compliance instruction, off-site provision of services, and in providing techniques/instructional formats to increase the regulatory knowledge and compliance of the NG CRE units. See Attachment 6 for details on current operational challenges.

b. Technical Subfactor 2: Assumption of Duties

Offerors will be evaluated on their approach to (1) preparing employees to provide contract services;

and (2) on the approach used to train and educate new employees on the legal and regulatory requirements for their assigned NG CRE functional area.

c. Technical Subfactor 3: Staffing and Personnel

i. Staffing - Offerors will be evaluated on their process for finding qualified candidates; their approach to minimizing staff turnover; and their plan for quickly filling open vacancies. In the proposal, Offerors must provide a date when they expect to be fully staffed and operational.

ii. Proposed Personnel - Offerors will be evaluated on whether or not proposed personnel meet minimum requirements (i.e. appropriate clearance level, training, and experience). This requirement applies to actual hires and to the qualifications proposed for future hires. Offerors will also be evaluated on how quickly they can achieve full operational readiness.

Technical Factor Rating Table

The Technical Factor Ratings table will be used to rate proposals. The color rating depicts how well the offeror’s proposal meets the technical requirements.

TABLE 1 –TECHNICAL ASSESSMENT RATINGS

Color Rating Description

Blue Outstanding Proposal meets requirements and indicates an exceptional approach and understanding of the requirements. Strengths far outweigh any weaknesses. Risk of unsuccessful performance is very low.

Purple Good Proposal meets requirements and indicates a thorough approach and understanding of the requirements. Proposal contains strengths which outweigh any weaknesses.

Risk of unsuccessful performance is low.

Green Acceptable Proposal meets requirements and indicates an adequate approach and understanding of the requirements. Strengths and weaknesses are offsetting or will have little or no impact on contract performance. Risk of unsuccessful performance is no worse than moderate.

Yellow Marginal Proposal does not clearly meet requirements and Offeror has not demonstrated an adequate approach and understanding of the requirements. The proposal has one or more weaknesses which are not offset by strengths. Risk of unsuccessful performance is high.

Red Unacceptable Proposal does not meet requirements and contains one or more deficiencies.

Proposal is un-awardable.

Factor 2: Past Performance – Evaluation Approach To determine the offeror’s suitability for award, the source selection team (SST) will evaluate Offeror’s proposal to assess the amount of recent (within three years of the RFP date) and relevant (similarity of service, complexity, dollar value, and contract type) experience in providing the same/similar services. The SST will then assess the offeror’s performance record on current and previous contracts. Only contract efforts deemed relevant will be evaluated. The qualifying criteria for relevancy is listed in the table below.

Past Performance Relevancy Ratings

Rating Definition Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this RFP requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this RFP requires.

Somewhat Relevant Present/past performance effort involved some of the scope and magnitude of effort and complexities this RFP requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this RFP requires.

Quality Assessment: The second aspect of the evaluation is to assess the quality of the offeror’s past performance on those efforts deemed relevant. Documented results from the Past Performance Information Retrieval System (PPIRS), System for Award Management (SAM) and/or from other credible sources will support the basis for this assessment.

Performance Confidence Assessment: The final stage of the evaluation is for the evaluation team to assess a single consensus performance confidence assessment rating for the offeror. The rating is based on offeror’s performance record and corresponds with the degree of confidence the government has in the offeror’s ability to perform.

Performance Confidence Assessment Table

Performance Confidence Assessment Table

Rating Definition

Substantial Confidence Based on the offeror’s recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Limited Confidence Based on the offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence Based on the offeror’s recent/relevant performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort.

Unknown Confidence (Neutral)

No recent/relevant performance record is available or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

Factor 3: Cost/Price Analysis

In accordance with (IAW) FAR subpart 15.404-1, the Contracting Officer will use price analysis to determine the reasonableness of proposed pricing. The Contracting Officer will also determine if the price proposed is complete reasonable, realistic, and balanced. Reasonableness, completeness, and balance are defined as follows:

1. Price Reasonableness: In accordance with the definition in FAR subpart 31.201-, the Government will evaluate the reasonableness of the offeror's proposed price. A price is reasonable if, in its nature and amount, it does not exceed that which would be incurred by a prudent person in the conduct of competitive business.

2. Completeness: The Government will evaluate offeror's cost proposal to ensure it responds to all solicitation requirements and the cost estimates are traceable to those requirements.

3. Balance: Unbalanced pricing occurs when, despite an acceptable total evaluated price, the price of one or more periods of performance is significantly different (much greater or much less). Unbalanced pricing may increase performance risk and may result in the payment of unreasonably high prices. The Government will evaluate all offers to ensure they are balanced.

If professional employees are proposed (See 29 CFR 541 for the definition), the government will evaluate offerors total compensation plan IAW FAR 52.222-46 Evaluation of Compensation for Professional Employees (Feb 1993).

See FAR 22.1103 and 52.222-46 for details.

As part of the price evaluation, the Government will evaluate the Option to Extend Services under FAR Clause 52.217-8 by adding one-half of the offeror’s final option period price to the offeror’s total price. Thus, the offeror’s total price for the purpose of the evaluation will include the base period, the option year periods, and one-half of the option year to determine the price basis. Offerors are required only to price the base and four option periods.

Offerors shall not submit a price for the potential one-half year extension of services period.

(End of Summary of Changes)