HRF_Inbrief_Template.pptx

NG-J39

Prepared by:

Approved by:

Date COR Approved NGB Standardization Evaluation and Assistance Team Region 1 HRF Evaluation Inbrief

UNCLASSIFIED

SEAT Mission Statement The Standardization Evaluation and Assistance Team (SEAT) conducts field evaluations of NG CBRN Response Enterprise (CRE) organizations (57/17/10) in order to:

Secretary Of Defense Letter

2000-2001: DOD IG and AAA audits. Findings reflected WMD-CST program-wide noncompliance with law, policy, and doctrine and lack of adequate oversight

2004: NG J3 identified lack of standardization as major factor in noncompliance.

2005: NG DJ3 approved SEAT concept in January; authorized beta testing

2006: GAO conducted an audit of the WMD-CST program SEAT effort is key to institutionalizing interoperability (GAO-06-498) SEAT Background

2009: CNGB directed SEAT expansion into the CERFP program in decision brief. CNGBM 3510.01 contains SEAT policy and directs state participation

2009: CERFP SEAT beta tests began in FY 10

2010: GAO audit of CERFP

“The National Guard’s CERFPs face personnel, training, and equipment challenges that increase the risk that they are not fully prepared to effectively execute their domestic CBRNE consequence management mission.” (GAO 12-114, Dec 11)

SEAT Background

SEAT Background

2010: AAA and DOD IG audits of the WMD-CST program “The National Guard Bureau established strong oversight programs. It used external evaluations to make sure teams were trained and ready, and it established the SEAT to ensure that CSTs complied with policies and guidance.” (AAA A-2011-0126-FFD, June 11) “Periodic SEAT reviews assure the Bureau that CSTs are complying with laws and regulations.” ( AAA A-2011-0126-FFD, June 11) 2012: NG DJ3 directed SEAT to develop HRF Beta evaluation 2014: HRF Beta evaluations began 2016: Record HRF evaluation commenced 2017: HRF/CERFP STPA Initiative

The first HRF Record Evaluation took place in February 2016

NG CRE SEAT Evaluations SEAT evaluations of NG CRE elements Modular concept equally adaptable across all NG CRE elements

Common methodologies, checklist formats, evaluation standards, and products result in a consistency of evaluations recognizable to leadership at all levels

HRF and CERFP evaluations synched with EXEVAL as threshold event

Enhances accountability to chain of command through comprehensive outbrief to leadership

Can relieve Organizational Inspection Programs (OIPs) of CRE specific evaluation requirements

HRF

X

Evaluates Budget, Logistics, Medical, and Operations & Training Evaluates Budget, Logistics, Medical, and Operations & Training 4 FAs 4 FAs

CASE

S&E

Decon

Med

WMD-CST

Evaluates ALS, Budget, Logistics, Medical, Operations, Personnel, and Training (Commo, Physical Security and Safety) 10 FAs

CBRN

FSRT

Please view this slide in slide show mode

Developmental Status

HRF Evaluated Areas

Phased Progression Crawl Walk Run Beta (crawl) Compliance Oriented practice evaluation Aimed at establishing systems and programs Not systemic in nature, only a “snap-shot in time” Guide organizations to initial compliance, to “show what right looks like.”

Orient leadership to the SEAT mission and intent Phase I (walk) Record compliance evaluation Evaluate the degree to which programs and processes have become institutionalized Establishes starting point for systemic evaluations utilizing ARIMS/ AFRIMS standards Reduce vulnerability to future GAO or AAA audits, FOIA, Civil/ Criminal Investigations, IG actions

Systemic Evaluations (run) Systemic compliance evaluations performed cyclically for NG CBRN Response Enterprise within State, WMD-CST/ CERFP/ HRF

Systemic in nature – evaluates current status as well as compliance over time HRF & CERFP evaluations synched with EXEVAL as threshold event Facilitates comprehensive outbrief to leadership

Evaluations increase in scope and rigor as they progress to the right.

SEAT Phase I Evaluation

Compliance evaluation

Aimed at ensuring systems and programs have been established, and preparing the organization for systemic evaluations

Not systemic in nature, only addresses current year

Guides teams to compliance, to “show what right looks like”

Orients JFHQs to the CERFP SEAT/ CBRN Response Enterprise evaluation program mission and intent

Establishes a baseline HRF SEAT Record Evaluations

Evaluation Standards

95% or above overall average and

All functional areas 95% or above

In Compliance with Comments

80% or above overall average and

Any functional area(s) 80% - 94%

Not in Compliance

79% or below overall average or

Any functional area(s) 79% or below

Standards and Criteria

In Compliance

Compliance Rate Interpretation Compliance reflects the number of individual items that are in compliance versus the total number

Scoring is not like a college grade; the compliance requirement for law and policy is 100%

The “In-Compliance” range of 95-100% reflects USA and USAF recognition of OPTEMPO and turnover impacts

Compliance is an indicator of the organization’s ability to sustain its operational capability

SEAT Evaluation Products

Formal Report of Evaluation (ROE) and Trend Analysis not generated for Beta Tests.

Report Of Evaluation

CNGB

Posted to GKO

TAG

Trend Analysis

NG J3

CNGB

Executive Summary

Systemic Issues

TTP&E

Cmd Interest Items

NG J3

NG J-Staff

Stay Behind Package

Inbrief, Outbrief, Checklists

SEAT Team Leader

OIC or Commander

Previous Evaluation Results

Provide data for last 2 evaluations or initial and final depending on phase.

The October 15 evaluation was a Beta Test

Thursday 19 October Wednesday 18 October Tuesday 17 October Monday 16 October SEAT travels to MA

SMEs move to location of evaluated functional areas

Team Leaders recon Primary Locations- Link-up with OICs

1930: Internal Coordination Meeting for the SEAT 0900: Inbrief Leadership and Key Personnel (via web as required)

0930 – COB: Conduct Functional Area Assessments;

Budget, Logistics, Medical, and Operations & Training (at various locations as required) 0900: Continue Functional Area Assessments and assistance

1500 – 1700 (estimated): Provide hotwash to OIC and Key Personnel

1900: SEAT Outbrief Rehearsal (Internal) 0900: Final Outbrief to CRE Leadership, OIC and Key Personnel (via web as required)

1000: SEAT conducts AAR

1200: SEAT Departs MA

SEAT CONOPS

SEAT Organization NGB Representative Provide Name(s) in Each Block

Team Lead/ Project Manager

Medical

Logistics

Budget

Operations and Training

SEAT Goals During the SEAT Evaluation our goals include:

Helping to sustain what is working Assisting in improving shortfalls Adding value to programs to improve compliance and efficiency Providing a genuine learning opportunity

This is a standards based compliance evaluation and not a numbers drill

NG-J39

NGB Standardization Evaluation and Assistance Team Region 1 HRF Evaluation Inbrief Prepared by:

Date COR Approved brief

Mr. Dwayne Eckman

NG-J39

703-439-9104 dwayne.p.eckman.civ@mail.mil Prepared by: Mr. Scott Davis Approved by: Mr. Scott White 21 November 2016 NGB Standardization Evaluation and Assistance Team SEAT Component of the Synchronized Training Proficiency Assessment

STPA

Synchronized Training Proficiency Assessment (STPA) Organizational SEAT Evaluation

Deployment Readiness Exercise (DRE)

EXEVAL

SEAT Component of STPA Synchronized with EXEVAL- 36 month cycle vice 24 Sustains current SEAT evaluation Synchronized with and 9-12 months prior to EXEVAL Crawl, Walk and Run methodology Assistance available before and after evaluation Recognizes corrective actions during evaluation Sustains Staff Assistance Visit (SAV) capability Adds SEAT Pre-EX Update 90-120 days prior to EXEVAL Ensures individual training requirements have been met Assesses JMEEL equipment status Includes written feedback to NG-J39 in the form of an Executive Summary Summary includes comparison of SEAT Pre-EX findings to those of the last SEAT evaluation approximately 6-9 months prior

SEAT STPA Pre-EX Eval Update “Offsite” evaluation relying on systems and digital documentation GKO will be the primary portal for information upload, locations TBD Reviews individual training status against ITRM requirements Requires personnel training certificates to be digitized per CNGBM 3510.01 Format specifics can be found in CNGBM3510.01, Encl C, paragraph 14 Expectation is personnel will be in “duty manning roster” configuration per EXEVAL requirements in Encl C, paragraph 13c(2) Includes review of equipment on hand status Will utilize systems of record; PBUSE or GCSS-A Includes ANG Medical and ultimately FSRT utilizing DMLLS and CA/CRL Includes examination of MOA for units supporting mission with Army Standard Green Gear JMEEL authorized equipment

FY 17 Evaluations including Pre-EXs

Evaluations conducted in FY 17 which will include a Pre-EX.

FY 18 Evaluations including Pre-EXs

Evaluations conducted in FY 17 which will include a Pre-EX.

SEAT STPA References CNGBM 3510.01 HRF and CERFP Procedures CNGBM3510.01, Encl C, paragraphs 12-14

NG CRE Yearly Training Guidance 2017-2018, Serial 2 dtd 31 Aug 2016 Paragraphs 2a, and 3

NG CRE Yearly Training Guidance 2018-2019 Reiterates individual training requirements; 90% of personnel 100% trained

The SEAT GKO Page SEAT contact information Example Pre-EX advance memo sent to HRF/CERPs https://gkoportal.ng.mil/joint/J3/D07/SEAT/SitePages/Home.aspx

Mr. Dwayne Eckman

NG-J39

703-439-9104 dwayne.p.eckman.civ@mail.mil Prepared by: Mr. Scott Davis Approved by: Mr. Scott White 21 November 2016 NGB Standardization Evaluation and Assistance Team SEAT Component of the Synchronized Training Proficiency Assessment image6.jpg image7.jpeg image8.png image9.png image10.png image14.jpeg image11.wmf image12.jpeg image13.png image1.png image2.png image3.jpeg image4.jpeg