Amendment_2_Released_24_October.pdf

W9133L-18-R-0002

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to provide answ ers to questions and to clarify the government's intentions.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 82

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 24-Oct-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W9133L-18-R-0002

X 9B. DATED (SEE ITEM 11)

27-Sep-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

19-Oct-2017

CODE

NGB-AQ - W9133L

111 SOUTH GEORGE MASON DR

BLDG. 2, 4TH FLOOR

ARLINGTON VA 22204-1373

W9133L 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The following have been modified:

PERFORMANCE WORK STATEMENT

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS

52.233-2 SERVICE OF PROTEST (SEP 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from COL Patrick R. Staresina Herbert R. Temple, Jr.

Army National Guard Readiness Center 111 S. George Mason Drive Arlington, VA 22204

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

(End of provision)

The following have been deleted:

252.209-7002 Disclosure Of Ownership Or Control By A Foreign

Government

JUN 2010

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

INSTRUCTIONS TO OFFERORS

SECTION II: INSTRUCTIONS (SECTION L)

1. Contract Award – In accordance with FAR 15.101-1, the government will use the best value tradeoff process to evaluate proposals. A single award will be made to the most responsive, responsible Offeror whose proposal provides the best overall value/benefit to the government. For more information, see Section M, Evaluation and Award.

2. Government Point of Contact – Ms. Lisa Loverde, Contract Specialist, 703-607-1238 or lisa.r.loverde.civ@mail.mil.

3. Questions - Questions regarding this RFP shall be sent via e-mail to Ms. Lisa Loverde, Contract Sepcialist, at lisa.r.loverde.civ@mail.mil. All correspondence must reference the solicitation name or number.

4. Due Date for Questions – All questions about the solicitation, the contract, and the requirement are due no later than 5:00 p.m., Eastern Standard Time on Friday, October 13, 2017. The government will collect the questions and post a collective response on FedBizOpps. Any questions received after the stated date and time will not be addressed.

General Information

1. Contract Awards in Excess of $10,000,000 – Offerors with contract awards in excess of ten million dollars must be listed in the Office of Federal Contract Compliance (OFCCP’s) National Pre-award Registry via the Internet at https://ofccp.dol-esa.gov/preaward/pa_reg.html. Offeror must be registered prior to receipt of contract award.

2. Discussions – The Government intends to evaluate proposals and award a contract without discussions [except clarifications as described in FAR 15.306(a)]. Therefore, the offeror’s initial proposal should contain their best offer. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

3. Exceptions and Assumptions – Offerors shall not take exceptions or make assumptions about the government’s requirement. Offerors shall address questions and identify requirement issues with the Contracting Officer prior to the RFP deadline. By responding to this solicitation, the offeror agrees to meet all the requirements incorporated herein and agrees to all the terms, conditions, and provisions.

4. Facility Clearance - The government will not sponsor any company that does not have a facility clearance.

As such, all Offerors (prime and subcontractor) and the personnel assigned to the contract must possess the required facility/personal security clearance level prior to contract award. Offerors must provide a copy of the clearance letter issued by the Defense Security Service.

5. Labor Categories – In accordance with the federal labor regulations, the duties associated with regulatory compliance inspections are subject to the Service Contract Act. If Offerors propose labor categories (in addition to compliance inspectors/evaluators) that are exempt, the offeror must provide all information required by FAR 52.222- 46 -- Evaluation of Compensation for Professional Employees. Similarly, if Offerors propose labor categories that are subject to a Department of Labor prevailing wage determination, the offeror is responsible for obtaining and submitting the wage determination with their price proposal.

See Code of Federal Regulation, Defining and Delimiting the Exemptions for Executive, Administrative, Professional, Computer and Outside Sales Employees (29 CFR 541)

6. Proposals - The proposal (to include Cost/Price) shall be valid for a minimum of 120 calendar days.

7. Proposal Costs – The Government will not reimburse offerors for costs incurred for proposal preparation.

8. Proposal Evaluation - The Government will evaluate offers in accordance with the evaluation criteria provided in Section M, Evaluation Criteria.

9. Proposal Revisions – the Offeror’s revisions are limited to the items/services identified for negotiation.

All negotiated revisions shall be properly identified by using bold text within the proposal and separately identified (indexed) on a revision summary page. Any changes to the proposal that are not identified as such, will be disregarded and will not be binding on the government.

10. Rejection of Offers - Occurrence of the following will lead to the rejection of a proposal.

a. When an Offeror fails to meet the minimum facility and personnel security clearance requirements.

b. When the proposal contains major error(s), omission(s) and or deficiencies which indicate a significant lack of understanding, lack of compliance, or an inability to meet performance standards.

c. When the proposal is received after the due date and time. See FAR subpart 15.208(b)(1).

d. When the proposal merely restates the Performance Work Statement and does not provide details or original information.

e. When the proposal does not show a direct relationship (unexplained significant inconsistency) between the level of effort proposed and the cost/price proposed.

f. When the Offeror fails to submit the government’s price model and/or other required documents.

Proposal Volume Preparation Proposal Format

1. Organization and Numbering – Offerors shall organize their response to follow the same order of information found within the solicitation. Offerors shall also use the same numbering scheme used in the within the solicitation to identify their responses. If a numbering scheme is not used, Offerors may create their own; but, to facilitate identification of the response, Offerors must use the government’s section headings and titles.

2. Table of Contents (TOC) – To facilitate government review, Offerors shall provide a Table of Contents with page numbers for each section (e.g. Technical Approach, Resumes, Certifications, Past Performance, etc.) and for each significant submittal. The TOC is an informational/reference document and will not be counted in the overall page count.

3. Company Information – Offeror’s proposal shall include a summary page with the following information.

a. Identifying Information - Company’s name, address, Commercial and Government Entity (CAGE)

Code, DUNS number, and Tax ID number.

b. Contact Information - Name, title, role, phone number, and email address for key participants.

Specifically, the Offeror must identify and provide contact information for the person authorized to sign contracts for the company and for the person assigned to manage and administer the contract.

c. The summary page may be included anywhere in the proposal but placement in Volume I or Volume III is preferred. The Company Summary Page is an informational/reference document and will not be counted in the overall page count.

4. Page Format

a. Margins – Top, Bottom, Left, Right – No less than .5 for all margins

b. Page Size, Width – 8.5”

c. Page Size, Height – 11”

d. Font: Times New Roman or Arial

e. Font Sizes

i. Text: 12 pt

ii. Section Headings/Titles – 12 pt or larger

iii. Headers/Footers – no less than 10 pt

f. Format: Adobe PDF (Except for Price Model )

g. Page Headers/Footers – At a minimum, the Header/Footer must state the company’s name and include page numbers. Offerors may add content to the documents Header/Footer section.

5. Page Limits – The technical solution shall not exceed thirty (30) pages. Offerors are permitted up to thirty

(30) pages, front and back, to describe, discuss, and explain their approach. The technical solution should focus only on the delivery of services.

The past performance information shall not exceed twenty-five (25) pages. Overly verbose responses or lengthy discourse promoting the company or individual employees is discouraged. Past performance information should focus on the Offeror’s experience; it should not focus on the company or its personnel except as needed to demonstrate experience/proficiency.

Informational documents used to support the technical proposal or reference documents used to facilitate the evaluation process will not be included in the technical or past performance page counts. (e.g. Table of Contents, company summary page, tables, acronym lists, cross-reference matrices, resumes, etc.)

6. Hyper Links - Offeror shall not use website links in their proposal.

Proposal Volumes Volume I is for the submission of the technical proposal and supporting technical documents (e.g. tables, graphs, resumes, etc.). Volume II is for submission of the price proposal and supporting price information (salary survey information, prevailing wages determinations, professional employees’ compensation plans, etc.). Volume III is for the submission of all documents specifically requested in the solicitation and for all documents requiring signatures, certifications, positive/negative responses, etc. Offerors must adhere to the above classification scheme and should not duplicate submittals. E.g. – Do not submit technical or price proposal information in Volume III. See each section for more information.

1. Volume I: Technical Proposal (Technical Solution and Past Performance)

2. Volume II: Price Proposal

3. Volume III: Required Submittals

Proposal Content: Volume I/Factor 1 - Technical

a. Factor 1 Technical: General Information

The technical proposal must provide enough detail (descriptive but succinct) to show that the company understands the requirement and is able to provide services. The offeror shall confine submissions to essential matters, sufficient to define the proposal in a concise manner, and to permit a complete and accurate evaluation of each proposal. Overly verbose responses do not facilitate the evaluation process and are not desired. Offerors must mark any information deemed proprietary.

b. Subfactor 1: Task Execution –

1. Offerors shall describe and discuss their execution approach to providing services (regulatory compliance inspections, regulatory compliance instruction, data collection and reporting, help desk services, inspection coordination and scheduling, and physical inventory).

2. Offerors shall discuss their understanding of the role of the National Guard (NG) Chemical, Biological, Radiological, and Nuclear (CBRN) Response Enterprise (CRE) units and their importance and role in national disaster response.

3. Offerors shall also explain the processes used to ensure data integrity and accuracy when collecting and reporting inspection findings and the process offeror will use to ensure compliance with performance standards and timelines.

4. Offerors shall describe and discuss their approach to resolving SEAT operational challenges (See

Attachment 6) and their approach to increase interaction and assistance with the NG CRE units, particularly in the areas of compliance instruction, off-site provision of services, and in providing techniques/instructional formats to increase the regulatory knowledge and compliance of the NG CRE units.

Note: The current approach to providing requirement services is described in the Performance Work Statement and in Attachment 6. Offerors can propose a technical solution to support current processes or offerors can propose alternate solutions (encouraged) that

a. Maximize the use of current technologies

b. Minimize travel costs

c. Expand the scope and depth of contract services, particularly in the areas of compliance instruction, on and off-site provision of services, and in providing techniques/instructional formats to increase the regulatory knowledge and compliance of the NG CRE units.

c. Subfactor 2: Assumption of Duties - Training and Compliance Inspections – Offerors must describe and discuss their approach to (1) preparing employees to provide contract services;

and (2) on the processes used to train and educate employees on the legal and regulatory requirements for their assigned NG CRE functional area.

d. Subfactor 3: Staffing and Proposed Personnel –

i. Offerors shall describe and discuss their process for finding qualified candidates; their approach for minimizing staff turnover; and their plan for quickly filling open vacancies. In the proposal, Offerors must provide a date when they expect to be fully staffed and operational.

ii. Offerors shall provide a resume for each person proposed and discuss (briefly) the person’s suitability for the requirement. Resumes shall identify the clearance level, education, and experience of proposed personnel. If the Offeror has not identified specific candidates for hire, in lieu of resumes, offerors may provide the minimum qualifications (education and experience) for the labor categories proposed.

Proposal Content: Volume I/Factor 2 - Past Performance

The past performance section shall contain past performance information about contracts awarded to or performed by the offeror for the same/similar services. Offerors may submit references for experience gained as the prime or as a subcontractor. The government will also accept the past performance information of employees who gained experience through employment with another company. If employee information is used, the offeror must provide the contract information to substantiate the experience. See below for required information.

From the issue date of this RFP, offerors shall identify and provide information on all federal government and/or commercial contracts awarded to the offeror for the same/similar services during the past three years and/or identify prior experience with providing the same/similar services gained from an employee’s performance under a federal or commercial contract awarded to another company.

The Past Performance Section shall not exceed twenty-five (25) pages plus five pages for each major subcontractor.

All guidance/instruction that is applicable to the offeror (prime) is applicable to any major subcontractor that will support the requirement. Data concerning the offeror shall be provided first, followed by each proposed major subcontractor, in alphabetical order. The Offeror shall also submit the written consent of its major subcontractor’s to allow the disclosure of its past performance information. In addition, letters of commitment shall be included for all major subcontractors for their past performance to be considered. This volume shall be organized into the following sections:

Section 1 – Contract Descriptions. This section shall include the following information in the following format.

1. Contractor/Subcontractor CAGE Code and DUNS Number. If the work was performed as a subcontractor, also provide the name of the prime contractor and Point of Contact (POC) within the prime contractor organization (name, and current address, e-mail address, and telephone and fax numbers).

2. Name and address of the government agency, name and address of the contracting activity (if not the same).

3. Name, e-mail address, and phone number for the Procuring Contracting Officer and the Contracting Officer Representative.

4. Contract Number, contract type (fixed price, cost, etc.), amount, period of performance, and place of performance. For Indefinite Delivery type contracts, GSA contracts, and Blanket Purchase Agreements, offerors must include the task order number.

Section 2 – Past Performance. Offerors shall provide a specific narrative explanation of each contract listed in Section 1 - Contract Description. Offerors shall briefly describe the services provided and discuss how the previous effort is relevant to this requirement.

For any contracts that did not/do not meet original schedule or technical performance requirements, provide a brief explanation of the reason(s) for the shortcomings and any corrective action(s) taken to avoid recurrence. The offerors shall also provide copy of any Cure Notices or Show Cause Letters received on each contract listed. The offerors shall indicate if any of the contracts listed were terminated and the type and reasons for the termination.

Section 3 – Subcontracts. All information requirements that apply to the prime offeror apply to subcontractors that will directly provide services to the government. This section will further include written consent of major subcontractors to allow the disclosure of their subcontractor’s past performance information to the Offeror. In addition, letters of commitment shall be included for all major subcontractors

Proposal Content: Volume II – Price Cost/Price Instructions The Government will assess offers by adding the total price of all option years/periods to the total price of the base year. Contract award is contingent upon the Contracting Officer’s determination of a fair and reasonable price.

Price Proposals

1. The Offeror shall provide all information necessary to substantiate proposed costs and prices. This includes salary survey information (required to support labor rates), professional employees compensation plan, and/or prevailing wage determinations (if applicable). Information in the price proposal shall be limited to information necessary to support and explain the price offer. Any technical information, other than information to support or explain the price, will not be evaluated or considered.

2. One Offer: In the event that only one offer is received, the offeror is required to submit certified cost/price data IAW the procedures at DFARS subpart 215.371-3 and 252.215-7008.

3. Price Data

a. Certified cost and pricing data are not currently required; however, if requested by the Contracting

Officer, the Offeror shall provide the information prior to award. If required, Offeror shall comply with FAR 15.408, Table 15-2, and the requirements set forth below.

b. The offeror must include the Contractor Manpower Reporting (CMRA) line item in the price proposal.

c. Expenses for travel arrangements are part of company overhead. A separate application of a General and Administrative (G&A) rate to the travel budget is considered duplicative and those proposals will not be accepted.

e. Phase-out duties are part of final close out procedures and are not separately priced.

4. Labor Categories

a. In the price model and price proposal, Offeror shall identify the labor category assigned to each employee proposed. Offerors are encouraged to use the Department of Labor’s, Bureau of Labor Statistics labor categories or the supplemental occupational website CareerOneStop to classify (name) the labor category(ies). If alternate sources are used (commercial), offeror is required to provide hardcopy documentation, to include identification of the source, data reports, screen prints, etc. to support their labor category selection and compensation rates.

b. Offerors are required to identify the status (exempt professional or non-exempt) of all personnel proposed. Offeror must also identify any proposed employees that are subject to Service Contract Act prevailing wage determinations (if applicable).

c. If exempt personnel are proposed, the offeror shall provide compensation detail in accordance with the requirements of FAR subpart 22.11, Professional Employee Compensation and FAR 52.222-46, Evaluation of Compensation for Professional Employees (Feb 1993).

d. If the Offeror proposes job classifications that are subject to the Department of Labor’s prevailing wage rates, the Offeror must provide the Department of Labor’s prevailing wage determination rates with their proposal (if applicable).

e. The price proposal must identify the hourly wage rate paid and the hourly benefit paid (expressed in dollars) for each labor category. If any of the proposed personnel are subject to Service Contract Act Wage prevailing wage rates, the Offeror must also provide the Health and Welfare (H&W) hourly dollar amount paid. For example Wages = $10.00 per hour, H&W = $4.00 per hour, Total Compensation = $14.00 per hour.

5. Subcontractors –

a. Offerors must identify the percentage of work that will be subcontracted, must identify all subcontractors by name and labor category, and identify the services that will be provided.

Subcontractors shall follow the pricing instructions in Section L.

b. Subcontractors must following the price instructions/guidance provided in sections L and M.

Subcontractors should submit their price information directly to the government point of contact.

Subcontractors must ensure that their price submission is properly identified (prime name and solicitation name and number).

6. Travel - The government will provide the travel budget. See the price model spreadsheet.

Price Model/Spreadsheet Instructions

1. The Offeror shall use the government’s price model spreadsheet. In addition to the mandatory price model, Offerors may use other formats to present their price information. However, the government Price Model spreadsheet is a mandatory submission and failure to submit will result in rejection of your proposal.

2. Excel spreadsheets submissions must be submitted in one of the following Microsoft Office versions:

Microsoft Office 2000, 2007, or Office XP.

3. Unlocked spreadsheets shall be sent in a file format that includes all formulas, macros, and format information. Print image is not acceptable.

Proposal Content: Volume III – Required Submittals

This section identifies the documents that must be submitted with the proposal. This section also serves as a checklist to prevent omissions that would result in a proposal being considered non-responsive. Omission of a document from the list below does not relieve the offeror from the responsibility to submit all requested/required documents.

Offerors shall not submit technical or past performance information in Volume III. Technical or past performance information submitted in Volume III will not be considered or evaluated. Technical and past performance information shall be submitted in Volume I only. Documents listed under Volume III Submissions or other supporting or information documents (Table of Contents, Company’s summary page, etc.) will not be included in the page counts for the technical solution or past performance.

Required Submittals

1. Technical Proposal

2. Price Proposal - includes price model worksheet, salary survey information, and a compensation plan for professional employees (if applicable), and a prevailing wage determination (if applicable).

3. Volume III – Document Submissions

a. Signed SF 33 Solicitation Page

b. Solicitation Amendments (if applicable)

c. Section K Representations and Certifications

d. Offeror’s/Company Travel Policy

e. Insurance policy (must include auto insurance)

f. Defense Security Service Clearance letter

Proposal Submission

1. Submission – Offerors shall submit electronic copies of their proposal to the government point of contact (Ms. Lisa Loverde at lisa.r.loverde.civ@mail.mil).

2. Proposal Identification - In the e-mail subject line, Offerors shall state the solicitation number, the requirement name, and the company’s name. For example: W9133L-17-R-0023, SEAT, XYZ Company.

3. Email Naming Convention- Offerors shall not use multiple periods in document names because the DoD email system will block the attachment. See examples below. Proposals delivered after the due date and/or not received due to incorrect naming conventions will not be considered.

a. Acceptable: Volume 1 Technical.pdf

b. Unacceptable: Volume 1 Technical 03.03.16.pdf

4. Document Size Limitations – 10 MB to include the e-mail and all attachments.

5. Compressed Attachments - Offerors shall not send e-mails with contain compressed attachments.

Standardization, Evaluation, and Assistance Team (SEAT) Services

1.0 General:

The Standardization, Evaluation, and Assistance Team (SEAT) assesses the Weapons of Mass Destruction – Civil Support Team (WMD-CST), Chemical, Biological, Radiological, Nuclear, and High-yield Explosive (CBRNE) Enhanced Response Force Package (CERFP) and Homeland Response Force (HRF) units regulatory compliance adherence for multiple functional areas in accordance with all DOD, Army, Air Force, National Guard regulations, policy, and instructions (refer to Attachment 1) that govern their operations and management.

1.1 Scope: The contractor shall provide regulatory compliance inspections, regulatory compliance instruction, data collection, inventory, help desk services, reporting, and briefing services to the National Guard Bureau (NGB).

This is a non-personal services requirement to provide SEAT Services. The Government shall not exercise any supervision or control over the contractor employees performing the services herein. Such contractor employees shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform SEAT Services, as defined in this PWS.

1.2 Background: The NGB developed the SEAT services to support National Guard (NG) Chemical, Biological, Radiological, and Nuclear (CBRN) Response Enterprise (CRE) operational readiness; to assure Congress and the Department of Defense (DOD) of program oversight; to assess the degree of compliance with law and policy, to audit the disposition of allocated resources; to assist with NG CRE missions to develop programs to establish and maintain capabilities and compliance; and to provide NGB with detailed information for use in making NG CRE management decisions.

The NG CRE is comprised of ten (10) HRFs, seventeen (17) CERFPs, and fifty-seven (57) WMD-CSTs. The NG CRE conducts CBRN response operations to support civil authorities and domestic preparedness in response to CBRN incidents and consequence management in order to save lives and minimize human suffering. These units bridges a gap between first responders and follow-on State and Federal Elements.

The NG CRE units work closely with local, tribal, state, and federal first responders, and have specialized equipment and training to perform operations in a CBRN environment. The equipment are both government-off-the-shelf and commercial-of-the-shelf, and the unit member are trained to operate within the National Incident Management System (NIMS). Both equipment and training requirements must meet National Institute for Occupational Safety and Health (NIOSH), Occupational Safety and Health Administration (OSHA), American National Standards Institute (ANSI), and National Fire Protection Association (NFPA) standards.

Weapons of Mass Destruction – Civil Support Team (WMD-CST)

The WMD-CSTs are high priority, rapid response units and each WMD-CST is prepared to conduct an immediate response deployment within ninety (90) minutes of notification. On location, the WMD-CST is prepared to conduct and sustain continuous operations for seventy-two (72) hours.

WMD-CSTs are usually be the first military responders to support civil authorities at any domestic CBRN incident site or event. As part of the assist mission, the WMD-CST works with Federal agency partners, including Federal Bureau of Investigation (FBI) WMD Coordinators, Environmental Protection Agency (EPA) on-scene coordinators, Department of Energy (DOE) Radiological Assistance Program (RAP) teams, and State Public Health officials.

The mission of the WMD-CST is to identify CBRN agents/substances, to assess current or projected consequences, to advise on response measures, and to assist with appropriate requests for state support to facilitate additional resources. WMD-CSTs provide a response capability to intentional or unintentional release of nuclear, biological, radiological, toxic or poisonous chemical materials and/or provide a response capability to man-made or natural disasters in the United States that result in, or could result in catastrophic loss of life or property.

Chemical, Biological, Radiological, Nuclear, and High-yield Explosive (CBRNE) Enhanced Response Force Package (CERFP)

The mission of the CERFP is provide immediate CBRN incident response capabilities. CERFPs are trained to handle non-standard conditions (contaminated and/or collapsed structure environments) and to assist local civilian commanders with large scale rescue missions.

The CERFP is comprised of five operational elements staffed by personnel from already established NG units.

CERFP elements include: search and extraction, mass decontamination, medical, fatalities recovery, and command and control.

CERFPs are a key element of the DOD’s overall program to provide military life-saving support to civil authorities in the event of an intentional or accidental incident involving CBRN incident in the United States. The CERFPs provide specialized CBRN consequence management capabilities to local, state, and federal authorities and provide immediate CBRN incident response capabilities to the governor including: reconnaissance; incident site search of collapsed buildings and structures; casualty search and extraction; mass casualty decontamination; emergency medical triage, treatment, and patient stabilization; and the recovery of CBRN incident fatalities.

Homeland Response Force (HRF)

Similar to the CERFPs, the HRFs have an additional mission set to provide specialized CBRN consequence management capabilities to local, state, and federal authorities. The capabilities of the HRF are specifically tailored to augment, support, or relieve existing local, state, and federal capabilities and to fill voids in a response.

A HRF is comprised of a command and control (C2) element, a CBRN Task Force (CBRN-TF), a Joint Incident Site Communications Capability (JISCC), and a CBRN Assistance and Support Element (CASE). In addition to providing C2, the HRF C2 element issues orders, conducts deployment operations, establishes an area of operations, establishes communications, and conducts incident response operations. The CBRN-TF has identical capabilities and composition to each of the 17 CERFPs; the CASE provides security and additional general purpose assistance to CERFPs and CBRN-TFs.

These units possess an enhanced medical-triage capability, a mass casualty decontamination capability, a combat-security capability, and specialized search and extraction capabilities. All of these are achieved by leveraging existing capabilities and units, modifying existing mission-essential task lists, and providing additional equipment and training.

The CBRN-TF deploys an advanced party within six hours of notification and the remainder of the HRF within twelve hours. HRFs respond in direct support to state tasking in support of local incident command and other state missions. The HRF operates as directed by the state Joint Force Headquarters (JFHQ) and/or Joint Task Force – State (JTF-State).

1.3 Period of Performance (PoP): The Period of Performance shall be one Base Year of 12 months and four (4) 12-month option years. The contract will also include a not-to-exceed six month option extension period (52.217-8, Option to Extend Services).

1.4 General Information:

1.4.1 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary.

1.4.2 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

1.4.3 Recognized Holidays: The following are recognized US holidays. The contractor shall not perform services on these days:

1.4.3.1 New Year’s Day: January 1st

1.4.3.2 Martin Luther King, Jr.’s Birthday

1.4.3.3 President’s Day

1.4.3.4 Memorial Day

1.4.3.5 Independence Day: July 4th

1.4.3.6 Labor Day

1.4.3.7 Columbus Day

1.4.3.8 Veteran’s Day: November 11th

1.4.3.9 Thanksgiving Day

1.4.3.10 Christmas Day, December 25th

1.4.4 Place and Performance of Services: The contractor shall provide services during government business hours which are typically between the hours of 7:30 a.m. and 6:00 p.m., with “Core Hours” between 9:00 AM and 3:00 PM, local time, Monday through Friday. However, during regulatory inspections, service hours may extend beyond the times listed above. Overtime is not authorized so the contractor shall need to plan work schedules accordingly.

The Contractor is not required to perform on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings.

Inspection services and briefings occur throughout the states and territories (See Attachment 2 for performance locations). Government work space is not provided for daily routine work (i.e. Help Desk) or for other non-inspection services.

The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.4.1 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.4.2 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance.

1.4.5 Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DOD, Headquarters, Department of the Army (HQDA), and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.5.1 Communications Security (COMSEC)/Information Technology (IT) Security. All communications with DOD organizations are subject to communications security (COMSEC) review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DOD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DOD organizations. Therefore, the contractor is advised that any time contractor place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DOD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.5.2 Use of Government Information Systems (IS) and access to Government networks is a revocable privilege, not a right. Users are the foundation of the DOD strategy and their actions affect the most vulnerable portion of the AEI. Contractor employees shall have a favorable background investigation or hold a security clearance and access approvals commensurate with the level of information processed or available on the system. Contractor employees shall:

a. Comply with the command's Acceptable Use Policy (AUP) for Government owned IS and sign an AUP prior to or upon account activation.

b. Complete initial and/or annual Information Assurance (IA) training as defined in the IA Best Business Practices (BBP) training (https://ia.signal.army.mil)Error! Hyperlink reference not valid.

c. Mark and safeguard files, output products, and storage media per classification level and disseminate them only to individuals authorized to receive them with a valid need to know.

d. Protect IS and IS peripherals located in their respective areas in accordance with physical security and data protection requirements.

e. Practice safe network and Internet operating principles and take no actions that threaten the integrity of the system or network.

1.4.5.3 Protection of Personally Identifiable Information (PII). The contractor shall protect all Personally Identifiable Information (PII) encountered in the performance of services in accordance with DFARS 224.103 and DoDD 5400.11, Department of Defense Privacy Program, and DOD 5400.11-R. If a PII breach results from the contractor’s violation of the aforementioned policies, the contractor shall bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals who’s PII has been compromised.

1.4.5.4. The Common Access Card (CAC) is the Department of Defense (DOD) Federal Personal Identity Verification (PIV) credential. In accordance with Dod Manual 1000.13, volume 1, Initial issuance of a CAC requires at a minimum, the completion of FBI fingerprint check with favorable results reflecting "No Record" and submission of a National Agency Check with Inquiries (NACI) to the Office of Personnel Management (OPM), or a DoD-determined equivalent investigation. The issuance of a CAC will be based on four criteria; (a) eligibility for a CAC; (b) verification of DoD affiliation from an authoritative data source; (c) completion of background vetting requirements according to the Federal Information Processing Standards Publication 201-2, Personal Identity Verification (PIV) of Federal Employees and Contractors, March 2006, and DOD Regulation 5200.2-R, Department of Defense Personnel Security Program, January 1987, and (d) verification of a claimed identity. CAC eligible personnel must be registered in the Defense Enrollment Eligibility Reporting System (DEERS) through either an authoritative personnel data feed from the appropriate Service or Agency or Trusted Associate Sponsorship System

(TASS).

Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05.

The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

1.4.5.4.i. HSPD-12 Background Investigation Requirements: The contractor ensure Common Access Cards (CACs) are obtained by all contract or subcontract personnel assigned to work on the Government site and by personnel requiring access to a DoD network (and other eligible populations as specified in DoD Manual 1000.13, volume 1.)

are required to, at a minimum, have received a favorable FBI fingerprint check and must have submitted to the Office of Personnel Management (OPM) a National Agency Check with Inquiries (NACI) or equivalent/higher investigation. It is the responsibility of the contractor to ensure that all employees requiring an initial background investigation complete a Personnel Security Investigation Portal (PSIP) form at attachment (TBD), at the earliest possible date and that this form is forwarded to the COR immediately. The COR will review the form for completeness and accuracy and forward to the NGB Personnel Security manager who will initiate the investigation process via the PSIP. Contractor personnel will then receive two e-mail messages; the first will confirm that the request has been received by the Office of Personnel Management, and the second will provide instructions for the completion of the appropriate form via the Electronic Questionnaires for Investigations Processing (e-QIP) system.

Upon completion of the e-QIP questionnaire and submittal of all required documents, including fingerprint card to the security manager, the BI will be initiated. The contractor shall ensure all instructions regarding background investigation processing, including those provided verbally, by e-mail or via a Government system are complied with immediately. The contractor is cautioned that the entire process from submittal of the PSIP form to return of the FBI fingerprint check may routinely take from 2-6 weeks and shall factor this lead time into its hiring/placement process. The contractor shall make all reasonable efforts to ensure that contractor employees meet CAC eligibility standards upon assignment to the contract and shall be held responsible for delays, failure to meet performance requirements or decreases in efficiency in accordance with the applicable inspection clause.

1.4.5.4.ii. Trusted Associate Sponsorship System (TASS): The contractor is responsible for processing applications for Common Access Cards (CAC) for every contractor employee who deploys with the military force OR who has need to access any government computer network in accordance with FAR 52.204-9, "Personal Identity Verification of Contractor Personnel."

The contractor is responsible for managing requests for new or renewal CAC cards in sufficient time to ensure that all contractor employees have them when needed to perform work under this contract. The norm is at least ten calendar days advance notice to the Trusted Agent (TA), unless there are extenuating circumstances approved by the Contracting Officer's Representative (COR) or Contracting Officer.

The contractor shall obtain an Army Knowledge Online (AKO) email address for each applicant, including subcontractors, who may be deployed or require logical access to a government computer network. This can be done by going to: http://www.us.army.mil and register as an "Army Guest," with the sponsor being the COR or a COR designated individual if the COR is ineligible to Serve as an AKO Sponsor. Note: If an employee of a contractor loses the Privilege to access AKO, they lose the ability to renew their CAC. Therefore it is critical that contractor employees maintain their AKO accounts.

It is recommend that a "Corporate Facility Security Officer" (FSO) be designated to serve as your firm's single point of contact for Background Investigation (BI), the TASS application process and other CAC and security related matters. If a FSO is not established, each contractor employee requiring a CAC will be required to process their own applications.

CAC applications shall be processed through the TASS. The contractor's FSO or contractor employee shall submit requests for a CAC via email to the designated TASS Trusted Agent (TA) before accessing the TASS website. The TASS TA for this requirement will be:

The government will establish a TASS application account for each CAC Request and will provide each contractor employee a USER ID and Password, via email, to the FSO. The FSO or contractor employee shall access the TASS account and complete the CAC application (entering/editing contractor information as applicable) at:

https://www.dmdc.osd.mil/tass/.

The FSO or contractor employee will submit completed applications in TASS and will follow up to ensure that the TA is processing the request.

A CAC cannot be issued without evidence that the FSO has initiated a National Agency Check with Written Inquires (NACI).

The Government will inform the contractor's applicant, via email, of one of the following:

a. Approved.* Upon approval, the information is transferred to the Defense Enrollment Eligibility Reporting System (DEERS) database and an email notification is sent to the contractor with instructions on obtaining their CAC. The contractor proceeds to a Real-Time Automated Personnel Identification System (RAPIDS) station (RAPIDS Site Locator: http://www.dmdc.osd.mil/rsl/).

b. Rejected.* The Government, in separate correspondence, will provide reason(s) for rejection.

c. Returned. Additional information or correction to the application required by the contractor employee.

*The contractor shall maintain records of all approved and rejected applications.

At the RAPIDS station, the RAPIDS Verification Officer will verify the contractor by SSN and two forms of identification.