PWS_Attachment_3-YCP-Biannual_Checklist_Analysis_Report.docx

NG-J1-AY

SUBJECT: Summary of Changes – CORE Inspection Checklists

NG-J1-AY 1 October 2016

MEMORANDUM FOR Chief, Office of Athletics and Youth Development, 111 South George Mason Drive, AH2, Arlington, VA 22204-1373

SUBJECT: Summary of Changes – CORE Compliance Checklists

1. The XX team completed updates to inspection checklists for the two Compliance components of the CORE Inspection. All changes reflected below pertain to the checklists dated “161001.” A summary of changes for each component is listed below.

a. Operational Compliance: Measures compliance with the applicable law, policy, doctrine and Cooperative Agreement provisions governing the Youth ChalleNGe program. Checklist changes are listed below by section.

Task, Condition, Standard

· National Guard Youth ChalleNGe Program Training Policy dated 11 May 2016 was added to the Standard paragraph as an additional guiding document.

Participants

· Question 2a was modified to reflect if an individual is physically capable to complete the program.

· Question 2b was added to reflect if an individual is mentally capable to complete the program.

· Question 2c from OPS Compliance checklist dated “160501” was omitted and added to Question 2a as a note.

Organization

· Question17 was added to reflect the new requirements for Program Training Coordinator to ensure the Program meets State and Federal training requirements.

· Question 18 was added to reflect the new requirement for Programs to have a minimum of two Program Trainers certified to teach the Basic and Cadre courses.

· Question 20 was changed to reflect the new timeframe requirements for the completion of all National (Federal) Training courses.

· Question 21 was changed to reflect the new timeframe requirement for the completion of a State or Program developed Supervisor Course.

· Question 22 from OPS Compliance checklist dated “160501” was omitted, Directors now determine if refresher function-specific training is needed.

· Question 22 was added to reflect the new timeframe requirements for the completion of “initial” in-house training.

· Question 23 was added to reflect the new timeframe requirements for the completion of “annual” in-house training.

Administrative Requirements

· Question 33g was changed to reflect the new timeframe requirements for the completion of Confidentiality training for staff.

· Question 33h was changed to reflect the new timeframe requirements for the completion of Confidentiality training volunteers.

· Question 36a was changed to reflect the required Hands-Off Leadership training for staff.

· Question 36b was added to reflect the required Hands-Off Leadership training for volunteers.

Acclimation Period

· No changes.

Residential Phase

· Question 71b from OPS Compliance checklist dated “160501” was omitted.

Recruitment, Placement, Mentoring (RPM) Requirements

· No changes.

b. Resource Management Compliance: Measures compliance with the applicable law, policy, doctrine and Cooperative Agreement provisions governing the financial and logistical management of the Youth ChalleNGe program.

Task, Condition, Standard

· National Guard Youth ChalleNGe Program Training Policy dated 11 May 2016 was added to the Standard paragraph as an additional guiding document. Changed National Guard Youth ChalleNGe Program-Cooperative Agreement (NGYCP-CA) 4001 dtd Jan 2012 to Jan 2015.

Program Level

· Question 29 was deleted.

· Question 42 was added to reflect the requirement for the Director to complete the Cooperative Agreement training within the first year of appointment.

· Question 43 was added to reflect the requirement for the Director to complete the Fiscal Law training within the first year of appointment.

· Question 44 was added to reflect the requirement for the Budget Officer to complete the Cooperative Agreement training within six months of appointment.

· Question 45 was added to reflect the requirement for the Budget Officer to complete the Fiscal Law training within six months of appointment.

· Question 46 was added to reflect the requirement for the Budget Officer to complete the mandatory Federal training Budget Course within six months of appointment.

State/Federal

· No changes.

2. No changes were made to the Financial and Operations Performance Components.

3. The updated checklist for each component is enclosed.

4. POC for this report is the undersigned at XX or email at _______________.

Encl As