PWS_Attachment_14-YCP-RM_Checklist_Workbook_V16.xlsm
XLSM spreadsheet 3 MB Posted
- Attached to
- YCP INSPECTION Services ONLY
- Solicitation number
- W9133L-17-R-0030
- Issued by
-
Department of the Army National Guard
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RM Compliance Input ORDER QUESTION TYPE CATEGORY SUBQUESTION MAIN NUMBER MAIN AND SUB NUMBER Instructions: Save this file according to naming convention. Next enter information in the yellow boxes below. Then enter any "NO GO" or "N/A" next to the appropriate question numbers in the yellow INITIAL and FINAL columns to the right. Enter COMMENTS where necessary. When you are done check the information in the blue boxes in the left-most column to make sure that your totals match your original checklist and that it says "You still need to enter 0 comments" (the latter is EXTREMELY important). Save your changes. Then press the button below to create the RM Compliance Printout. QUESTION
INITIAL
(Update NO GOs and N/As)
INITIAL QUESTION
FINAL
(Update only the NO GOs)
| FINAL | COMMENT | Topic | |||||||||||||||||
| 1 | Main | Program Level | 1 | 1 | 1 | 1 | GO | GO | 1 | GO | Did the Budget Officer develop an annual budget to submit for the Program Director’s review and approval? | Ref: Chief National Guard Bureau Instruction 9350.01, Enclosure A, paragraph 10. | Inspected Items: See questions 1a-1b below. | Ref: Chief National Guard Bureau Instruction 9350.01, Enclosure A, paragraph 10. | |||||
| Inspected Items: See questions 1a-1b below. | Budget submission | ||||||||||||||||||
| 2 | Sub-question | Program Level | 2 | 1 | Program/State: | 1a | NO GO | GO | 1a | GO | Did the Budget Officer develop an annual budget to submit for the Program Director’s review and approval? | Ref: Chief National Guard Bureau Instruction 9350.01, Enclosure A, paragraph 10. | Inspected Items: Current budget with supporting documentation. | Ref: Chief National Guard Bureau Instruction 9350.01, Enclosure A, paragraph 10. | |||||
| Inspected Items: Current budget with supporting documentation. | Budget submission | ||||||||||||||||||
| 3 | Sub-question | Program Level | 2 | 1 | Date (DD-DD MONTH YYYY): | 1b | N/A | GO | 1b | GO | Did the Budget Officer attend quarterly reviews as directed by the USPFO and GOR? | Ref: Chief National Guard Bureau Instruction 9350.01, Enclosure A, paragraph 10. | Inspected Items: Sign-in documentation or email transmission. | Ref: Chief National Guard Bureau Instruction 9350.01, Enclosure A, paragraph 10. | |||||
| Inspected Items: Sign-in documentation or email transmission. | Budget submission | ||||||||||||||||||
| 4 | Main | Program Level | 1 | 2 | 2 | Analyst's Name: | 2 | GO | 2 | GO | Did the program prepare and submit a budget IAW NGYCP-CA? | Ref: NGYCP-CA Section 402(b)-(c). | Inspected Item: The period of review dates back to the last CORE inspection. If there have been no submissions since the last inspection review the most recent submission. See questions 2a-2c below. | Ref: NGYCP-CA Section 402(b)-(c). | |||||
| Inspected Item: The period of review dates back to the last CORE inspection. If there have been no submissions since the last inspection review the most recent submission. See questions 2a-2c below. | Budget submission | ||||||||||||||||||
| 5 | Sub-question | Program Level | 2 | 2 | Analyst's Email: | 2a | GO | 2a | GO | Was the budget submitted to NG-J1-AY not later than 90 days prior to the start of the Program Fiscal Year (PFY)? | Ref: NGYCP-CA Section 402b. | Inspected Item: Dated documentation that clearly shows transmission to NG-J1-AY was within the required timeframe. | Ref: NGYCP-CA Section 402b. | ||||||
| Inspected Item: Dated documentation that clearly shows transmission to NG-J1-AY was within the required timeframe. | Budget submission | ||||||||||||||||||
| 6 | Sub-question | Program Level | 2 | 2 | Analyst's Phone: | 2b | GO | 2b | GO | Did the proposed budget include an updated annual goal-focused State Plan? | Ref: NGYCP-CA Section 402c. | Inspected Item: Dated documentation that shows the goal-focused State Plan was submitted with the budget submission. | Ref: NGYCP-CA Section 402c. | ||||||
| Inspected Item: Dated documentation that shows the goal-focused State Plan was submitted with the budget submission. | Budget submission | ||||||||||||||||||
| 7 | Sub-question | Program Level | 2 | 2 | 2c | GO | 2c | GO | Did the proposed budget submission include the certification of State funds? | Ref: NGYCP-CA Section 402c. | Inspected Item: Dated documentation that demonstrates that a copy of the signed Grantee (State) certification memo was submitted as part of the budget submission. | Ref: NGYCP-CA Section 402c. | |||||||
| Inspected Item: Dated documentation that demonstrates that a copy of the signed Grantee (State) certification memo was submitted as part of the budget submission. | Budget submission | ||||||||||||||||||
| 8 | Main | Program Level | 0 | 3 | 3 | INITIAL "NO GOs" entered | 0 | 3 | GO | 3 | GO | Is all Program Income added to the budget as a Grantee (State) contribution? | Ref: NGYCP-CA, Section 405 and NGR 5-1 paragraph 6-2a. | Inspected Item: Program Budget. Note: IAW NGR 5-1, paragraph 6-2a, Program Income cannot be used to meet any of the state match requirement nor will it result in an increase in the level of federal funding. | Ref: NGYCP-CA, Section 405 and NGR 5-1 paragraph 6-2a. | ||||
| Inspected Item: Program Budget. Note: IAW NGR 5-1, paragraph 6-2a, Program Income cannot be used to meet any of the state match requirement nor will it result in an increase in the level of federal funding. | Budget submission | ||||||||||||||||||
| 9 | Main | Program Level | 0 | 4 | 4 | INITIAL "N/As" entered | 0 | 4 | GO | 4 | GO | Are costs for food and equipment provided by the U.S. Department of Agriculture through the School Lunch Program accounted for in the approved budget plan? | Ref: NGYC-OI Attachment 1, Section 1-5a. | Inspected Item: All postings of funds to the YCP account made since the last CORE inspection. | Ref: NGYC-OI Attachment 1, Section 1-5a. | ||||
| Inspected Item: All postings of funds to the YCP account made since the last CORE inspection. | Budget submission | ||||||||||||||||||
| 10 | Main | Program Level | 0 | 5 | 5 | FINAL "NO GOs" entered | 0 | 5 | GO | 5 | GO | Does the Program have a process in place to ensure all costs associated with the host installation are being properly charged? (Recommended) | Ref: CP 3-1 Chapter 1, 3B. | Inspected Item: Review the following items: any active agreements, work order requests, completed work orders, invoices, and requests for payment. | Ref: CP 3-1 Chapter 1, 3B. | ||||
| Inspected Item: Review the following items: any active agreements, work order requests, completed work orders, invoices, and requests for payment. | Budget management | ||||||||||||||||||
| 11 | Main | Program Level | 1 | 6 | 6 | FINAL "N/As" entered | 0 | 6 | GO | 6 | GO | At State owned/operated or leased dining facilities, are meals consumed by the Program tracked and applicable funds reimbursed within standards? | Ref: NGYC-OI Attachment 1, Section 1-5. | Inspected Item: See questions 6a-6d below. | Ref: NGYC-OI Attachment 1, Section 1-5. | ||||
| Inspected Item: See questions 6a-6d below. | Budget management | ||||||||||||||||||
| 12 | Sub-question | Program Level | 2 | 6 | You still need to enter 0 comments. | 6a | GO | 6a | GO | Are meals consumed by visitors at a dining facility operated by the State tracked and treated as program income? | Ref: NGYC-OI Attachment 1, Section 1-5a(1)(c). | Inspected Item: Obtain copies of dining facility visitor logs and food service records. Ensure that the amount collected is included as part of the program income, regardless of the federal contribution reflected in the agreement. | Ref: NGYC-OI Attachment 1, Section 1-5a(1)(c). | ||||||
| Inspected Item: Obtain copies of dining facility visitor logs and food service records. Ensure that the amount collected is included as part of the program income, regardless of the federal contribution reflected in the agreement. | Program income | ||||||||||||||||||
| 13 | Sub-question | Program Level | 2 | 6 | 6b | GO | 6b | GO | Are reimbursed food service costs to the State from the Federal Government no more than $20 per day, per cadet? | Ref: NGYC-OI Attachment 1, Section 1-5a(1)(a). | Inspected Item: Ensure the amounts reimbursed for meals consumed do not exceed the allowable amount authorized. Reconcile cost of food provided against cadet consumed meals. | Ref: NGYC-OI Attachment 1, Section 1-5a(1)(a). | |||||||
| Inspected Item: Ensure the amounts reimbursed for meals consumed do not exceed the allowable amount authorized. Reconcile cost of food provided against cadet consumed meals. | Budget management | ||||||||||||||||||
| 14 | Sub-question | Program Level | 2 | 6 | 6c | GO | 6c | GO | If the Federal Government operates the dining facility, does the Federal Government reimburse the State only for meals provided to cadets? | Ref: NGYC-OI Attachment 1, Section 1-5a(2). | Inspected Item: Obtain copies of reimbursement requests and compare against the dining facility sign-in logs. | Ref: NGYC-OI Attachment 1, Section 1-5a(2). | |||||||
| Inspected Item: Obtain copies of reimbursement requests and compare against the dining facility sign-in logs. | Budget management | ||||||||||||||||||
| 15 | Sub-question | Program Level | 2 | 6 | 6d | GO | 6d | GO | If the Federal Government operates the dining facility, does the program reimburse Cadre who are in direct supervision of Cadets at the time of meals the cost of those meals as part of their salary? | Ref: NGYC-OI Attachment 1, Section 1-5a(2). | Inspected Item: Review reimbursement vouchers for Cadre meals (random sample 25%). | Ref: NGYC-OI Attachment 1, Section 1-5a(2). | |||||||
| Inspected Item: Review reimbursement vouchers for Cadre meals (random sample 25%). | Budget management | ||||||||||||||||||
| 16 | Main | Program Level | 0 | 7 | 7 | 7 | GO | 7 | GO | Is food provided at special events consumed only by Cadets and allowable staff? | Ref: NGYCP-CA Section 305e and NGYC-OI Attachment 1, Section 1-5a. | Inspected Item: Obtain copies of sign-in logs for specific events. Conduct a random sample of food logs during special events to ensure that family members and guests did not eat at the event. | Ref: NGYCP-CA Section 305e and NGYC-OI Attachment 1, Section 1-5a. | ||||||
| Inspected Item: Obtain copies of sign-in logs for specific events. Conduct a random sample of food logs during special events to ensure that family members and guests did not eat at the event. | Budget management | ||||||||||||||||||
| 17 | Main | Program Level | 0 | 8 | 8 | 8 | GO | 8 | GO | Are Quarterly Reports submitted not later than 30 days after the end of each quarter? | Ref: NGYCP-CA Section 402a(3). | Inspected Item: All Quarterly Reports since the last CORE inspection. | Ref: NGYCP-CA Section 402a(3). | ||||||
| Inspected Item: All Quarterly Reports since the last CORE inspection. | Quarterly reports | ||||||||||||||||||
| 18 | Main | Program Level | 0 | 9 | 9 | 9 | GO | 9 | GO | Did the Program obtain prior written approval from the Program Office (NG-J1-AY) for any budget changes in excess of 10% of the total approved operating budget? | Ref: NGYCP-CA Section 401c | Inspected Item: Verify Program Office (NG-J1-AY) approval documentation. Note: This may be in email or memoranda form. | Ref: NGYCP-CA Section 401c | ||||||
| Inspected Item: Verify Program Office (NG-J1-AY) approval documentation. Note: This may be in email or memoranda form. | Budget modifications | ||||||||||||||||||
| 19 | Main | Program Level | 1 | 10 | 10 | 10 | GO | 10 | GO | Does the Program maintain an informal commitment ledger? | Ref: NG Pam (AR) 37-1 paragraphs 3-4 and 3-5, DoDFMR Vol 14 Chapter 2, Section 0202 | Inspected Item: See questions 10a-10b below. | Ref: NG Pam (AR) 37-1 paragraphs 3-4 and 3-5, DoDFMR Vol 14 Chapter 2, Section 0202. | ||||||
| Inspected Item: See questions 10a-10b below. | Budget management | ||||||||||||||||||
| 20 | Sub-question | Program Level | 2 | 10 | 10a | GO | 10a | GO | Is the informal commitment ledger current? | Ref: DoDFMR Vol 14 Chapter 2, Section 020203. | Inspected Item: Verify the information on the ledger is accurate and current | Ref: DoDFMR Vol 14 Chapter 2, Section 020203 | |||||||
| Inspected Item: Verify the information on the ledger is accurate and current. | Budget management | ||||||||||||||||||
| 21 | Sub-question | Program Level | 2 | 10 | 10b | GO | 10b | GO | Does the ledger contain sufficient detail to ensure unliquidated obligations/disbursements are justifiable and still valid? | Ref: NG PAM (AR) 37-1, paragraphs 3-4 and 3-5 | Inspected Item: Verify the mechanism used can provide the necessary information | Ref: NG PAM (AR) 37-1, paragraphs 3-4 and 3-5 | |||||||
| Inspected Item: Verify the mechanism used can provide the necessary information. | Budget management | ||||||||||||||||||
| 22 | Main | Program Level | 0 | 11 | 11 | 11 | GO | 11 | GO | Does the Program have a Standing Operating Procedure (SOP) for budget management? (Recommended) | Ref: NGYCP-CA Section 201d(3). | Inspected Item: Current SOP | Ref: NGYCP-CA Section 201d(3). | ||||||
| Inspected Item: Current SOP. | SOP | ||||||||||||||||||
| 23 | Main | Program Level | 0 | 12 | 12 | 12 | GO | 12 | GO | Has the Program Director reviewed and updated standard operating procedures biennially to align with current guidance? | Ref: Chief National Guard Bureau Instruction 9350.01, Enclosure A, paragraph 9.j. | Inspected Item: Cover memo dated and signed by the Program Director validating the required SOP has been reviewed and updated. | Ref: Chief National Guard Bureau Instruction 9350.01, Enclosure A, paragraph 9.j. | ||||||
| Inspected Item: Cover memo dated and signed by the Program Director validating the required SOP has been reviewed and updated. | SOP | ||||||||||||||||||
| 24 | Main | Program Level | 0 | 13 | 13 | 13 | GO | 13 | GO | Does the Program have a mechanism for receiving donations and/or grants? (Recommended) | Ref: ChalleNGe Publication 3-1 Chapter 1, paragraph 1A | Inspected Item: Written process or procedure for receiving donations. Note: If the donations are received by a non-profit organization, the SOP or by-laws for the non-profit will be reviewed | Ref: ChalleNGe Publication 3-1 Chapter 1, paragraph 1A | ||||||
| Inspected Item: Written process or procedure for receiving donations. Note: If the donations are received by a non-profit organization, the SOP or by-laws for the non-profit will be reviewed. | Budget management | ||||||||||||||||||
| 25 | Main | Program Level | 1 | 14 | 14 | 14 | GO | 14 | GO | Does the program properly manage travel funds? | Ref: ChalleNGe Publication 1 Chapter V, Section 4, paragraph B4 | Inspected Item: The period of review includes all travel since the last CORE inspection. See questions 14a-14b below. | Ref: ChalleNGe Publication 1 Chapter V, Section 4, paragraph B4 | ||||||
| Inspected Item: The period of review includes all travel since the last CORE inspection. See questions 14a-14b below. | Budget management | ||||||||||||||||||
| 26 | Sub-question | Program Level | 2 | 14 | 14a | GO | 14a | GO | Does the Program use travel funds for the sole purpose of training program staff and conducting special projects on behalf of the Program? | Ref: ChalleNGe Publication 1 Chapter V, Section 4, paragraph B4 | Inspected Item: Sample 25% of actual travel vouchers. Note: a register or summary of travel reimbursements is not sufficient. The actual vouchers will be reviewed. If questions arise concerning course validity, review a copy of the current year Annual Course Catalog and a copy of the staff training calendar. If special projects have been funded, verify they were for NGB approved events. | Ref: ChalleNGe Publication 1 Chapter V, Section 4, paragraph B4 | |||||||
| Inspected Item: Sample 25% of actual travel vouchers. | Budget management | ||||||||||||||||||
| 27 | Sub-question | Program Level | 2 | 14 | 14b | GO | 14b | GO | Does the Program ensure that lodging and per diem reimbursements do not exceed the Joint Travel Regulation (JTR) limits? | Ref: ChalleNGe Publication 1 Chapter V, Section 4, paragraph B4 | Inspected Item: Sample set of actual travel vouchers showing reimbursed amounts for lodging and per diem | Ref: ChalleNGe Publication 1 Chapter V, Section 4, paragraph B4 | |||||||
| Inspected Item: Sample set of actual travel vouchers showing reimbursed amounts for lodging and per diem. | Budget management | ||||||||||||||||||
| 28 | Main | Program Level | 0 | 15 | 15 | 15 | GO | 15 | GO | Has the Program ensured that personnel costs do not exceed 80% of the total annual funding level or the approved Federal GS level salaries? | Ref: NGYCP-CA Section 305a and Attachment 1, Section 1-9a | Inspected Item: Budget documentation showing total personnel costs. The period of review includes the current budget year and the prior year. Note: Personnel costs shall not exceed 80% of the total annual funding level. Cost of Living Allowance (COLA) may be added to the GS level, Step 10, as locally applicable. Grantee programs may select any combination of positions authorized by the Staffing Model at their level of organization (100, 144, 175, 200, or 400). Programs that exceed the approved GS level or the 80% cap limitations are authorized to do so using state discretionary funds (not state match dollars) | Ref: NGYCP-CA Section 305a and Attachment 1, Section 1-9a | ||||||
| Inspected Item: Budget documentation showing total personnel costs. The period of review includes the current budget year and the prior year. Note: Personnel costs shall not exceed 80% of the total annual funding level. Cost of Living Allowance (COLA) may be added to the GS level, Step 10, as locally applicable. Grantee programs may select any combination of positions authorized by the Staffing Model at their level of organization (100, 144, 175, 200, or 400). Programs that exceed the approved GS level or the 80% cap limitations are authorized to do so using state discretionary funds (not state match dollars). | Budget management | ||||||||||||||||||
| 29 | Main | Program Level | 0 | 16 | 16 | 16 | GO | 16 | GO | Does the Program have a Standing Operating Procedure (SOP) for logistics/supply? (Recommended) | Ref: NGYCP-CA Section 201d(3). | Inspected Item: Current SOP | Ref: NGYCP-CA Section 201d(3). | ||||||
| Inspected Item: Current SOP | SOP | ||||||||||||||||||
| 30 | Main | Program Level | 0 | 17 | 17 | 17 | GO | 17 | GO | Does the Program have a system in place to manage work orders prepared for the host installation and other sources? (Recommended) | Ref: CP 3-1 Chapter 1, 3B | Inspected Item: Review Maintenance SOP, Installation SOP, invoices for contracted work | Ref: CP 3-1 Chapter 1, 3B. | ||||||
| Inspected Item: Review Maintenance SOP, Installation SOP, invoices for contracted work. | Host Installation Costs | ||||||||||||||||||
| 31 | Main | Program Level | 1 | 18 | 18 | 18 | GO | 18 | GO | Does the Program have a mechanism to track expended funds for Cadets? | Ref: NGYCP-CA Section 305b(1)-(9). | Inspected Item: The period of review dates back to the last CORE inspection except for question 18e. See questions 18a-18e below | Ref: NGYCP-CA Section 305b(1)-(9). | ||||||
| Inspected Item: The period of review dates back to the last CORE inspection except for question 18e. See questions 18a-18e below. | Budget management | ||||||||||||||||||
| 32 | Sub-question | Program Level | 2 | 18 | 18a | GO | 18a | GO | Have clothing and equipment costs not exceeded $500 per cadet? | Ref: NGYCP-CA Section 305b(1). | Inspected Item: Actual purchase orders or purchase receipts for all cadet clothing purchases and a sample set of cadet clothing records. Note: This item is NOT inspected in the aggregate. Consolidated budget object code entries are not sufficient to show compliance. The analyst will determine the clothing quantities and types issued to each cadet and determine total cost based upon purchase orders/receipts | Ref: NGYCP-CA Section 305b(1). | |||||||
| Inspected Item: Actual purchase orders or purchase receipts for all cadet clothing purchases and a sample set of cadet clothing records. Note: This item is NOT inspected in the aggregate. Consolidated budget object code entries are not sufficient to show compliance. The analyst will determine the clothing quantities and types issued to each cadet and determine total cost based upon purchase orders/receipts. | Budget management | ||||||||||||||||||
| 33 | Sub-question | Program Level | 2 | 18 | 18b | GO | 18b | GO | Are cadet laundry expenses limited to no more than $10 per week per cadet (bulk items and dry-cleaning between cycle items are exempt)? | Ref: NGYCP-CA Section 305b(3). | Inspected Item: Purchase orders and/or receipts for cleaning services. Note: This will be marked N/A if the program provides access to clothing washers and dryers for personal cadet laundry | Ref: NGYCP-CA Section 305b(3). | |||||||
| Inspected Item: Purchase orders and/or receipts for cleaning services. Note: This will be marked N/A if the program provides access to clothing washers and dryers for personal cadet laundry. | Budget management | ||||||||||||||||||
| 34 | Sub-question | Program Level | 2 | 18 | 18c | GO | 18c | GO | Are field trip expenses limited to no more than $25 per month, per cadet? | Ref: NGYCP-CA Section 305b(2). | Inspected Item: Purchase orders and/or receipts for field trips. Note: The total cost of all trips will be divided by the number of cadets attending | Ref: NGYCP-CA Section 305b(2). | |||||||
| Inspected Item: Purchase orders and/or receipts for field trips. Note: The total cost of all trips will be divided by the number of cadets attending. | Budget management | ||||||||||||||||||
| 35 | Sub-question | Program Level | 2 | 18 | 18d | GO | 18d | GO | Are cadet weekly living allowances limited to no more than $15 per week? | Ref: NGYCP-CA Section 305b(4). | Inspected Item: Tracking system for living allowances. Note: The requirement to limit cadet weekly living allowances implies some form of discrete tracking system to be able to demonstrate compliance | Ref: NGYCP-CA Section 305b(4). | |||||||
| Inspected Item: Tracking system for living allowances. Note: The requirement to limit cadet weekly living allowances implies some form of discrete tracking system to be able to demonstrate compliance. | Cadet living allowance | ||||||||||||||||||
| 36 | Sub-question | Program Level | 2 | 18 | 18e | GO | 18e | GO | Are cadet graduation stipends limited to no more than $2,200? | Ref: NGYCP-CA Section 305b(9). | Inspected Item: Canceled checks or other documentation that shows the total value of the stipend. Note: The period of review for this question will include sufficient time to determine compliance | Ref: NGYCP-CA Section 305b(9). | |||||||
| Inspected Item: Canceled checks or other documentation that shows the total value of the stipend. Note: The period of review for this question will include sufficient time to determine compliance. | Graduation stipends | ||||||||||||||||||
| 37 | Main | Program Level | 0 | 19 | 19 | 19 | GO | 19 | GO | Does the Program collect issued clothing items from non-graduating cadets? | Ref: NGYC-OI Attachment 1, Section 1-8a(1)(b). | Inspected Item: Former cadet clothing records, turn-in documents, and/or SOP. Note: Failure to return these items will result in the cost being withheld from the accrued allowance for expenses | Ref: NGYC-OI Attachment 1, Section 1-8a(1)(b). | ||||||
| Inspected Item: Former cadet clothing records, turn-in documents, and/or SOP. Note: Failure to return these items will result in the cost being withheld from the accrued allowance for expenses. | Property accountability | ||||||||||||||||||
| 38 | Main | Program Level | 0 | 20 | 20 | 20 | GO | 20 | GO | When a cadet is terminated, does the Program pay the balance of the remaining living allowance from funds already issued to that cadet? | Ref: NGYC-OI Attachment 1, Section 1-6e. | Inspected Item: Documentation showing the payment was made. Note: This applies when cadets are paid a weekly living allowance. Any funds remaining in the cadets account will be paid to the cadet | Ref: NGYC-OI Attachment 1, Section 1-6e. | ||||||
| Inspected Item: Documentation showing the payment was made. Note: This applies when cadets are paid a weekly living allowance. Any funds remaining in the cadets account will be paid to the cadet. | Cadet living allowance | ||||||||||||||||||
| 39 | Main | Program Level | 0 | 21 | 21 | 21 | GO | 21 | GO | When a cadet graduates, does the Program pay the balance of the remaining weekly living allowance from funds issued during the class cycle to that cadet? | Ref: NGYC-OI Attachment 1, Section 1-6e. | Inspected Item: Documentation showing the payment was made | Ref: NGYC-OI Attachment 1, Section 1-6e. | ||||||
| Inspected Item: Documentation showing the payment was made. | Cadet living allowance | ||||||||||||||||||
| 40 | Main | Program Level | 0 | 22 | 22 | 22 | GO | 22 | GO | Do all Program volunteers sign a waiver against any and all claims against the Government? | Ref: NG PAM (AR) 37-1 Chapter 3, paragraph 3-4c(8) | Inspected Item: Listing of volunteers reconciled against waiver file | Ref: NG PAM (AR) 37-1 Chapter 3, paragraph 3-4c(8). | ||||||
| Inspected Item: Listing of volunteers reconciled against waiver file. | Volunteer waivers | ||||||||||||||||||
| 41 | Main | Program Level | 1 | 23 | 23 | 23 | GO | 23 | GO | Does the Program reimburse guest speakers IAW the limitations in the NGYCP-CA? | Ref: NGYCP-CA Section 305b(8). | Inspected Item: The period of review dates back to the last CORE inspection. See questions 23a-23b below | Ref: NGYCP-CA Section 305b(8). | ||||||
| Inspected Item: The period of review dates back to the last CORE inspection. See questions 23a-23b below. | Budget management | ||||||||||||||||||
| 42 | Sub-question | Program Level | 2 | 23 | 23a | GO | 23a | GO | Does the Program limit guest speaker reimbursements to no more than the daily wage rate for a GS-15? | Ref: NGYCP-CA Section 305b(8). | Inspected Item: Documentation showing amounts paid to guest speakers. | Ref: NGYCP-CA Section 305b(8). | |||||||
| Inspected Item: Documentation showing amounts paid to guest speakers. | Budget management | ||||||||||||||||||
| 43 | Sub-question | Program Level | 2 | 23 | 23b | GO | 23b | GO | Does the Program limit guest speaker travel reimbursements to no more than the rates defined in the JFTR? | Ref: NGYCP-CA Section 305b(8). | Inspected Item: Documentation showing amounts paid to guest speakers | Ref: NGYCP-CA Section 305b(8). | |||||||
| Inspected Item: Documentation showing amounts paid to guest speakers. | Budget management | ||||||||||||||||||
| 44 | Main | Program Level | 0 | 24 | 24 | 24 | GO | 24 | GO | Does the Program limit uniform expenses for Cadre to $300 per year? | Ref: NGYC-OI Attachment 1, Section 1-8a(3) and Section 305c(1). | Inspected Item: Cadre clothing records, expense reports, purchase orders, and/or receipts. The period of review dates back to the last CORE inspection. Note: This requirement will NOT be inspected in the aggregate. A specific cost per cadre member must be determined | Ref: NGYC-OI Attachment 1, Section 1-8a(3) and Section 305c(1). | ||||||
| Inspected Item: Cadre clothing records, expense reports, purchase orders, and/or receipts. The period of review dates back to the last CORE inspection. Note: This requirement will NOT be inspected in the aggregate. A specific cost per cadre member must be determined. | Budget management | ||||||||||||||||||
| 45 | Main | Program Level | 0 | 25 | 25 | 25 | GO | 25 | GO | Do reimbursements made to the State for costs of required transportation for Cadets exceed the rate of State-leased vehicles? | Ref: NGYCP-CA Section 305h(2). | Inspected Item: The state rate for leased vehicles of similar size to that used to transport cadets, and the purchase order or contract for the vehicles used to transport the cadets. The period of review dates back to the last CORE inspection. Note: If the state contracting office developed and issued the contract each time (or as a standing contract) transport was required, this question will be marked as a “go”. | Ref: NGYCP-CA Section 305h(2). | ||||||
| Inspected Item: The state rate for leased vehicles of similar size to that used to transport cadets, and the purchase order or contract for the vehicles used to transport the cadets. The period of review dates back to the last CORE inspection. Note: If the state contracting office developed and issued the contract each time (or as a standing contract) transport was required, this question will be marked as a “go”. | Budget management | ||||||||||||||||||
| 46 | Main | Program Level | 0 | 26 | 26 | 26 | GO | 26 | GO | Has the Program complied with the prohibition to purchase vehicles? | Ref: NGYCP-CA Section 306a | Inspected Item: Property book, informal commitment ledger, contracts. The period of review dates back to the last CORE inspection | Ref: NGYCP-CA Section 306a. | ||||||
| Inspected Item: Property book, informal commitment ledger, contracts. The period of review dates back to the last CORE inspection. | Budget management | ||||||||||||||||||
| 47 | Main | Program Level | 0 | 27 | 27 | 27 | GO | 27 | GO | Has the Program limited Federal reimbursement (less salaries) for public information and recruiting operations to $30,000 or less per Program Fiscal Year? | Ref: NGYC-OI Attachment 1, Section 1-6a. | Inspected Item: Documentation to show the date and cost of each expenditure (informal commitment ledger or source document). The period of review dates back to the last CORE inspection | Ref: NGYC-OI Attachment 1, Section 1-6a. | ||||||
| Inspected Item: Documentation to show the date and cost of each expenditure (informal commitment ledger or source document). The period of review dates back to the last CORE inspection. | Budget management | ||||||||||||||||||
| 48 | Main | Program Level | 0 | 28 | 28 | 28 | GO | 28 | GO | Does the Program manage a petty cash fund in compliance with applicable State regulations? | Ref: State Regulations | Inspected Item: Petty Cash management informal commitment ledger or checkbook and copy of operative state laws. The period of review dates back to the last CORE inspection. Note: This also includes cash/donations with monetary value received from any source outside the cooperative agreement in support of the program. If the fund contains purely state discretionary funds (i.e., money not tied to the CA), this question will be marked N/A. | Ref: State Regulations. | ||||||
| Inspected Item: Petty Cash management informal commitment ledger or checkbook and copy of operative state laws. The period of review dates back to the last CORE inspection. Note: This also includes cash/donations with monetary value received from any source outside the cooperative agreement in support of the program. If the fund contains purely state discretionary funds (i.e., money not tied to the CA), this question will be marked N/A. | Budget management | ||||||||||||||||||
| 49 | Main | Program Level | 0 | 29 | 29 | 29 | GO | 29 | GO | Does the program utilize a State debit/credit card in compliance with applicable State regulations? | Ref: State Regulations | Inspected Item: State SOP. Review receipts and reconciliation documents | Ref: State Regulations. | ||||||
| Inspected Item: State SOP. Review receipts and reconciliation documents. | Budget management | ||||||||||||||||||
| 50 | Main | Program Level | 1 | 30 | 30 | 30 | GO | 30 | GO | Does the Program have a system in place for property accountability? | Ref: NGR 5-1 paragraph 8-2, 32 CFR 33.32(d)(3), AR 735-5 paragraph 2-8, and NGYCP-CA Section 1001. | Inspected Item: See questions 30a-30d below | Ref: State Regulations. | ||||||
| Inspected Item: State SOP. Review receipts and reconciliation documents. | Property accountability | ||||||||||||||||||
| 51 | Sub-question | Program Level | 2 | 30 | 30a | GO | 30a | GO | Has the Program established a control system that ensures adequate safeguards are in place to prevent loss, damage, or theft of property? | Ref: 32 CFR 33.32(d)(3) AR 735-5, paragraph 2-8, and 5-1, paragraph 8-2c(3). | Inspected Item: Review the Supply SOP. | Ref: 32 CFR 33.32(d)(3) AR 735-5, paragraph 2-8, and 5-1, paragraph 8-2c(3). | |||||||
| Inspected Item: Review the Supply SOP. | Property accountability | ||||||||||||||||||
| 52 | Sub-question | Program Level | 2 | 30 | 30b | GO | 30b | GO | At a minimum, does the Program conduct a physical inventory at least every two years of all property? | Ref: 32 CFR 33.32(d)(2), NGR 5-1 paragraph 8-2c, and NGYCP-CA Section 1001b. | Inspected Item: Validate that a complete property inventory is being conducted at least every two years. | Ref: 32 CFR 33.32(d)(2), NGR 5-1 paragraph 8-2c, and NGYCP-CA Section 1001b. | |||||||
| Inspected Item: Validate that a complete property inventory is being conducted at least every two years. | Property accountability | ||||||||||||||||||
| 53 | Sub-question | Program Level | 2 | 30 | 30c | GO | 30c | GO | At a minimum, does the Program reconcile the results with the property accountability records? | Ref: 32 CFR 33.32(d)(2), NGR 5-1 paragraph 8-2c, and NGYCP-CA Section 1001b. | Inspected Item: Validate that the Program reconciled the results with the property accountability records. | Ref: 32 CFR 33.32(d)(2), NGR 5-1 paragraph 8-2c, and NGYCP-CA Section 1001b. | |||||||
| Inspected Item: Validate that the Program reconciled the results with the property accountability records. | Property accountability | ||||||||||||||||||
| 54 | Sub-question | Program Level | 2 | 30 | 30d | GO | 30d | GO | Does the Program properly dispose of equipment? | Ref: 32 CFR 33.32(e) and NGR 5-1 paragraph 8-2d. | Inspected Item: Verify disposition records. | Ref: 32 CFR 33.32(e) and NGR 5-1 paragraph 8-2d. | |||||||
| Inspected Item: Verify disposition records. | Property accountability | ||||||||||||||||||
| 55 | Main | Program Level | 1 | 31 | 31 | 31 | GO | 31 | GO | Does the Program properly account for Government Furnished Property/Equipment (GFP/GFE)? | Ref: 32 CFR 33.32(f)(2) and NGR 5-1 paragraph 8-2c(2). | Inspected Item: See questions 31a-31c below | Ref: 32 CFR 33.32(f)(2) and NGR 5-1 paragraph 8-2c(2). |
Inspected Item: See questions 31a-31c below.
| Note: Specific to Youth ChalleNGe, GFP/GFE is property purchased and owned by the federal government that is authorized for use by a Youth ChalleNGe program. Programs co-located on a federal installation will normally have GFP/GFE. GFP/GFE is not IKA as title remains vested in the Federal Government. The period of review dates back to the last inventory or last CORE inspection. | Property accountability | |||||||||||||||
| 56 | Sub-question | Program Level | 2 | 31 | 31a | GO | 31a | GO | Does the Program conduct an annual inventory of all Government Furnished Property/Equipment (GFP/GFE)? | Ref: 32 CFR 33.32(f)(2) and NGR 5-1 paragraph 8-2c(2). | Inspected Item: Annual inventory listing. | Ref: 32 CFR 33.32(f)(2) and NGR 5-1 paragraph 8-2c(2). | ||||
| Inspected Item: Annual inventory listing. | Property accountability | |||||||||||||||
| 57 | Sub-question | Program Level | 2 | 31 | 31b | GO | 31b | GO | Does the Program forward the results of the Government Furnished Property/Equipment (GFP/GFE) annual inventory listing to the Grantor (USPFO)? | Ref: 32 CFR 33.32(f)(2) and NGR 5-1 paragraph 8-2c(2). | Inspected Item: Dated documentation of the annual inventory listing and results of the inventory. | Ref: 32 CFR 33.32(f)(2) and NGR 5-1 paragraph 8-2c(2). | ||||
| Inspected Item: Dated documentation of the annual inventory listing and results of the inventory. | Property accountability | |||||||||||||||
| 58 | Sub-question | Program Level | 2 | 31 | 31c | GO | 31c | GO | Has damage to or loss of federal owned/leased equipment been reported and investigated by the Federal CA PM or Federal Property account holder IAW applicable DoD and Service level property accountability regulations? | Ref: NGR 5-1 paragraph 8-4d. | Inspected Item: Dated documentation to show date of loss or damage with sufficient detail and that it was reported to the USPFO. | Ref: NGR 5-1 paragraph 8-4d. | ||||
| Inspected Item: Dated documentation to show date of loss or damage with sufficient detail and that it was reported to the USPFO. | Property accountability | |||||||||||||||
| 59 | Main | Program Level | 0 | 32 | 32 | 32 | GO | 32 | GO | Does the Program properly manage property acquired through In-Kind Assistance (IKA)? | Ref: NGR 5-1 paragraph 8-2a-b and AR 735-5 paragraph 2. | Inspected Item: Federal Property Book | Ref: NGR 5-1 paragraph 8-2a-b and AR 735-5 paragraph 2. | |||
| Inspected Item: Federal Property Book. Note: In Kind Assistance is property purchased by the Federal Government and provided to the programs in lieu of funds to meet NGB’s cost share. It also occurs when the USPFO allows the program to use the federal procurement system to obtain goods or services. | Property accountability | |||||||||||||||
| 60 | Main | Program Level | 0 | 33 | 33 | 33 | GO | 33 | GO | Does the Program have a mechanism in place to track funds used in support of IKA purchases? | Ref: NGR 5-1 paragraph 11-7a | Inspected Item: MOD showing the movement of funds out of the agreement and the internal tracking system | Ref: NGR 5-1 paragraph 11-7a. | |||
| Inspected Item: MOD showing the movement of funds out of the agreement and the internal tracking system. | Property accountability | |||||||||||||||
| 61 | Main | Program Level | 1 | 34 | 34 | 34 | GO | 34 | GO | Unless prohibited by State law, has the Program properly managed and accounted for property purchased by the Grantee (State) in accordance with regulatory guidance? | Ref: NGR 5-1 paragraph 8-2c(1)-(4). | Inspected Item: See questions 34a-34d below. The period of review dates back to the last CORE inspection | Ref: NGR 5-1 paragraph 8-2c(1)-(4). | |||
| Inspected Item: See questions 34a-34d below. The period of review dates back to the last CORE inspection. | Property accountability | |||||||||||||||
| 62 | Sub-question | Program Level | 2 | 34 | 34a | GO | 34a | GO | Does the Program maintain property records for state owned property? | Ref: NGR 5-1 paragraph 8-2c(1). | Inspected Item: State Property book | Ref: NGR 5-1 paragraph 8-2c(1). | ||||
| Inspected Item: State Property book. | Property accountability | |||||||||||||||
| 63 | Sub-question | Program Level | 2 | 34 | 34b | GO | 34b | GO | Does the Program track state owned property by the following categories: |
- description of the property
- a serial number or other identification number
- the source of property
- who holds title
- the acquisition date
- the cost of the property
- the percentage of Federal participation in the cost of the property
- the location, use and condition of the property
| - disposition data including the date of disposal and sale price | Ref: NGR 5-1 paragraph 8-2c(1). | Inspected Item: Property Book. | Ref: NGR 5-1 paragraph 8-2c(1). | |||||||||||||
| Inspected Item: Property Book. | Property accountability | |||||||||||||||
| 64 | Sub-question | Program Level | 2 | 34 | 34c | GO | 34c | GO | At least once every two years has a physical inventory of the property been conducted. | Ref: NGR 5-1 paragraph 8-2c(2) | Inspected Item: Property inventory, point of contact information, signature, and date of completion. | Ref: NGR 5-1 paragraph 8-2c(2) and CFR 33.32(d)(2). | ||||
| Inspected Item: Property inventory, point of contact information, signature, and date of completion. | Property accountability | |||||||||||||||
| 65 | Sub-question | Program Level | 2 | 34 | 34d | GO | 34d | GO | Upon completion of the mandatory property inventory, are the results reconciled with the previous grantee property records and reported to the Grantor? | Ref: NGR 5-1 paragraph 11-7a | Inspected Item: Correspondence verifying transmittal of reconciled property inventory. Documentation must include date of completion, point of contact information and signature. | Ref: NGR 5-1 paragraph 8-2c(2) | ||||
| Inspected Item: Correspondence verifying transmittal of reconciled property inventory. Documentation must include date of completion, point of contact information and signature. | Property accountability | |||||||||||||||
| 66 | Main | Program Level | 0 | 35 | 35 | 35 | GO | 35 | GO | Have adequate maintenance procedures been developed by Grantee (State) recipients to keep the property in good condition? | Ref: NGR 5-1 paragraph 8-2c(4). | Inspected Item: Supply SOP and maintenance records. | Ref: NGR 5-1 paragraph 8-2c(4). | |||
| Inspected Item: Supply SOP and maintenance records. | Property accountability | |||||||||||||||
| 67 | main | Program Level | 0 | 36 | 36 | 36 | GO | 36 | GO | Has damage to or loss of Program property or equipment been reported and investigated IAW with State policy? | Ref: NGR 5-1 paragraph 8-4d. | Inspected Item: Dated documentation to show the date of loss or damage, the circumstances and description of the item(s) lost or damaged. | Ref: NGR 5-1 paragraph 8-4d. | |||
| Inspected Item: Dated documentation to show the date of loss or damage, the circumstances and description of the item(s) lost or damaged. | Property accountability | |||||||||||||||
| 68 | Main | Program Level | 0 | 37 | 37 | 37 | GO | 37 | GO | Did the Program notify the Grantee (State) of intention to dispose of Cooperative Agreement purchased equipment? | Ref: NGYCP-CA Section 1001a and NGR 5-1 paragraph 8-2b. | Inspected Item: Correspondence indicating name/nomenclature of item and serial number or identification code. | Ref: NGYCP-CA Section 1001a and NGR 5-1 paragraph 8-2b. | |||
| Inspected Item: Correspondence indicating name/nomenclature of item and serial number or identification code. | Property accountability | |||||||||||||||
| 69 | Main | Program Level | 0 | 38 | 38 | 38 | GO | 38 | GO | Has the Program Director implemented adequate management and internal controls to protect Federal and State interests? | Ref: Chief National Guard Bureau Instruction 9350.01, Enclosure A, paragraph 9.e. | Inspected Item: Documentation reflecting Program Director’s management and internal controls, i.e. a completed risk assessment or management control checklist. | Ref: Chief National Guard Bureau Instruction 9350.01, Enclosure A, paragraph 9.e. | |||
| Inspected Item: Documentation reflecting Program Director’s management and internal controls, i.e. a completed risk assessment or management control checklist. | Management controls | |||||||||||||||
| 70 | Main | Program Level | 0 | 39 | 39 | 39 | GO | 39 | GO | Has the Program Director reviewed all obligations to ensure they are valid and justifiable requirements? | Ref: Chief National Guard Bureau Instruction 9350.01, Enclosure A, paragraph 9.h. | Inspected Item: A Memorandum for Record (MFR) signed by the Program Director (PD) indicating when the PD conducted reconciliations, the period of time covered in each reconciliation, funding amounts reconciled, and any discrepancies identified. | Ref: Chief National Guard Bureau Instruction 9350.01, Enclosure A, paragraph 9.h. | |||
| Inspected Item: A Memorandum for Record (MFR) signed by the Program Director (PD) indicating when the PD conducted reconciliations, the period of time covered in each reconciliation, funding amounts reconciled, and any discrepancies identified. | Budget management | |||||||||||||||
| 71 | Main | Program Level | 0 | 40 | 40 | 40 | GO | 40 | GO | Has the Program Director verified that Federal and State funds are expended on authorized projects and activities as set forth in the NGYCP-CA and the applicable CNGB issuances? | Ref: Chief National Guard Bureau Instruction 9350.01, Enclosure A, paragraph 9.d. | Inspected Item: Informal Commitment Ledger | Ref: Chief National Guard Bureau Instruction 9350.01, Enclosure A, paragraph 9.d. | |||
| Inspected Item: Informal Commitment Ledger | Budget management | |||||||||||||||
| 72 | Main | Program Level | 0 | 41 | 41 | 41 | GO | 41 | GO | Has the Director completed Cooperative Agreement training within the first year of appointment? | Ref: National Guard Youth ChalleNGe Program Training Policy dated 11 May 2016. | Inspected Item: Certificate of training. | Ref: National Guard Youth ChalleNGe Program Training Policy dated 11 May 2016. | |||
| Inspected Item: Certificate of training. | PD training | |||||||||||||||
| 73 | Main | Program Level | 0 | 42 | 42 | 42 | GO | 42 | GO | Has the Program Director completed Fiscal Law training within the first year of appointment? | Ref: National Guard Youth ChalleNGe Program Training Policy dated 11 May 2016. | Inspected Item: Certificate of training. | Ref: National Guard Youth ChalleNGe Program Training Policy dated 11 May 2016. | |||
| Inspected Item: Certificate of training. | PD training | |||||||||||||||
| 74 | Main | Program Level | 0 | 43 | 43 | 43 | GO | 43 | GO | Has the Budget Officer completed Cooperative Agreement training within six (6) months of appointment? | Ref: Chief National Guard Bureau Instruction 9350.01, Enclosure A, paragraph 9.d. | Inspected Item: Informal Commitment Ledger | Ref: Chief National Guard Bureau Instruction 9350.01, Enclosure A, paragraph 9.d. | |||
| Inspected Item: Informal Commitment Ledger . | BO training | |||||||||||||||
| 75 | Main | Program Level | 0 | 44 | 44 | 44 | GO | 44 | GO | Has the Budget Officer completed Fiscal Law training within six (6) months of appointment? | Ref: National Guard Youth ChalleNGe Program Training Policy dated 11 May 2016. | Inspected Item: Certificate of training. | Ref: National Guard Youth ChalleNGe Program Training Policy dated 11 May 2016. | |||
| Inspected Item: Certificate of training. | BO training | |||||||||||||||
| 76 | Main | Program Level | 0 | 45 | 45 | 45 | GO | 45 | GO | Has the Budget Officer completed the mandatory Federal training Budget Course within six (6) months of appointment? | Ref: National Guard Youth ChalleNGe Program Training Policy dated 11 May 2016. | Inspected Item: Certificate of training. | Ref: National Guard Youth ChalleNGe Program Training Policy dated 11 May 2016. | |||
| Inspected Item: Certificate of training. | BO training | |||||||||||||||
| 77 | Main | Program Level | 1 | 46 | 46 | 46 | GO | 46 | GO | Did the Program take corrective action for findings or issues identified in audits or inspections? | Ref: NGYC-OI Attachment 1, Section 1-2b(5), Section 1-3, and Report of Evaluation Memorandum from Chief, NG-J1-AY. | Inspected Item: See questions 46a-46d below. | Ref: NGYC-OI Attachment 1, Section 1-2b(5), Section 1-3, and Report of Evaluation Memorandum from Chief, NG-J1-AY. | |||
| Inspected Item: See questions 46a-46d below. | Corrective action plan | |||||||||||||||
| 78 | Sub-question | Program Level | 2 | 46 | 46a | GO | 46a | GO | Did the Program develop a Corrective Action Plan? | Ref: NGYC-OI Attachment 1, Section 1-2b(5), Section 1-3 and Report of Evaluation Memorandum from Chief, NG-J1-AY. | Inspected Item: Review Corrective Action Plan. | Ref: NGYC-OI Attachment 1, Section 1-2b(5), Section 1-3 and Report of Evaluation Memorandum from Chief, NG-J1-AY. | ||||
| Inspected Item: Review Corrective Action Plan. | Corrective action plan | |||||||||||||||
| 79 | Sub-question | Program Level | 2 | 46 | 46b | GO | 46b | GO | Was the Corrective Action Plan submitted on time? | Ref: NGYC-OI Attachment 1, Section 1-2b(5), Section 1-3 and Report of Evaluation Memorandum from Chief, NG-J1-AY. | Inspected Item: Review transmittal email or mail receipt. | Note: 30 days from receipt of ROE Memorandum from Chief, NG-J1-AY for significant findings or 60 days from receipt of ROE Memorandum from Chief, NG-J1-AY for ROEs without significant findings. |
Ref: NGYC-OI Attachment 1, Section b(5), Section 1-3, and Report Of Evaluation Memorandum from Chief, NG-J1-AY.
| Inspected Item: Review transmittal email or mail receipt. | Corrective action plan | |||||||||||||||
| 80 | Sub-question | Program Level | 2 | 46 | 46c | GO | 46c | GO | Did the Corrective Action Plan address each area of non-compliance from the Report of Evaluation? | Ref: NGYC-OI Attachment 1, Section 1-2b(5), Section 1-3 and Report of Evaluation Memorandum from Chief, NG-J1-AY. | Inspected Item: Corrective Action Plan and Report of Evaluation. | Ref: NGYC-OI Attachment 1, Section 1-2b(5), Section 1-3 and Report of Evaluation Memorandum from Chief, NG-J1-AY. | ||||
| Inspected Item: Corrective Action Plan and Report of Evaluation. | Corrective action plan | |||||||||||||||
| 81 | Sub-question | Program Level | 2 | 46 | 46d | GO | 46d | GO | Did each strategy from the Corrective Action Plan resolve the issue of non-compliance? | Ref: NGYC-OI Attachment 1, Section 1-2b(5), Section 1-3 and Report of Evaluation Memorandum from Chief, NG-J1-AY. | Inspected Item: Compare NO-GOs from previous inspection. | Ref: NGYC-OI Attachment 1, Section 1-2b(5), Section 1-3, and Report Of Evaluation Memorandum from Chief, NG-J1-AY. | ||||
| Inspected Item: Compare NO-GOs from previous inspection. | Corrective action plan | |||||||||||||||
| 82 | Main | Program Level | 1 | 47 | 47 | 47 | GO | 47 | GO | Did the Program fulfill the requirements of the biennial Director’s Self-Assessment? | Ref: NGYCP-CA, Section 201, paragraph d (3), CORE Program Manager Email containing the Memo from Chief, NG-J1-AY, and Chief National Guard Bureau Instruction 9350.01, Enclosure A, paragraph 9.i. | Inspected Item: Questions 47a - 47d below. | Ref: NGYCP-CA, Section 201, paragraph d (3), CORE Program Manager Email containing the Memo from Chief, NG-J1-AY, and Chief National Guard Bureau Instruction 9350.01, Enclosure A, paragraph 9.i. | |||
| Inspected Item: Questions 47a - 47d below. | Director's self-assessment | |||||||||||||||
| 83 | Sub-question | Program Level | 2 | 47 | 47a | GO | 47a | GO | Did the Program complete all components of the Director’s Self-Assessment? | Ref: NGYCP-CA, Section 201, paragraph d(3), CORE Program Manager Email containing the Memo from Chief, NG-J1-AY, and Chief National Guard Bureau Instruction 9350.01, Enclosure A, paragraph 9.i. | Inspected Item: Review copy of Self-Assessment. | Ref: NGYCP-CA, Section 201, paragraph d(3), CORE Program Manager Email containing the Memo from Chief, NG-J1-AY, and Chief National Guard Bureau Instruction 9350.01, Enclosure A, paragraph 9.i. | ||||
| Inspected Item: Review copy of Self-Assessment. | Director's self-assessment | |||||||||||||||
| 84 | Sub-question | Program Level | 2 | 47 | 47b | GO | 47b | GO | Was the Program Director’s Self-Assessment submitted within the required timeframe included in the Memo from Chief, NG-J1-AY? | Ref: CORE Program Manager email containing the Memo from Chief, NG-J1-AY | Inspected Item: Review transmittal email or mail receipt. | Ref: CORE Program Manager email containing the Memo from Chief, NG-J1-AY | ||||
| Inspected Item: Review transmittal email or mail receipt. | Director's self-assessment | |||||||||||||||
| 85 | Sub-question | Program Level | 2 | 47 | 47c | GO | 47c | GO | Did the Director’s Self-Assessment identify all areas of non-compliance? | Ref: CORE Program Manager Email containing the Memo from Chief, NG-J1-AY | Inspected Item: Review copy of Self-Assessment. | Ref: CORE Program Manager Email containing the Memo from Chief, NG-J1-AY | ||||
| Inspected Item: Review copy of Self-Assessment. | Director's self-assessment | |||||||||||||||
| 86 | Sub-question | Program Level | 2 | 47 | 47d | GO | 47d | GO | Have all areas identified as non-compliant in the Director’s Self-Assessment been brought into compliance? | Ref: CORE Program Manager Email containing the Memo from Chief, NG-J1-AY | Inspected Item: Review copy of Self-Assessment. | Ref: CORE Program Manager Email containing the Memo from Chief, NG-J1-AY | ||||
| Inspected Item: Review copy of Self-Assessment. | Director's self-assessment | |||||||||||||||
| 87 | Main | Federal/State Oversight | 0 | 48 | 48 | 48 | GO | 48 | GO | Has the Grantee (State) provided certification of cash and non-cash contributions of required matching funds for the current Fiscal Year? | Ref: NGYCP-CA Section 201b(1). | Inspected Item: Signed and dated certification memorandum | Ref: NGYCP-CA Section 201b(1). | |||
| Inspected Item: Signed and dated certification memorandum. | Matching Funds | |||||||||||||||
| 88 | Main | Federal/State Oversight | 0 | 49 | 49 | 49 | GO | 49 | GO | Did the Grantee (State) provide certification of cash and non-cash contributions of the required State match for all open years? | Ref: NGYCP-CA Section 201b(1). | Inspected Item: Signed and dated certification memorandum | Ref: NGYCP-CA Section 201b(1). | |||
| Inspected Item: Signed and dated certification memorandum. | Matching Funds |
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