PWS_Attachment_17-YCP-_Formal_Out-Brief_PowerPoint_Overview.pptx
PPTX presentation 3 MB Posted
- Attached to
- YCP INSPECTION Services ONLY
- Solicitation number
- W9133L-17-R-0030
- Issued by
-
Department of the Army National Guard
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Contractor introduction slide
UNCLASSIFIED / FOUO
DRAFT
Inspection Purpose The purpose of an inspection is to provide feedback to leaders so they can make decisions to improve the Program Adapted Army Inspection Policy (AR 1-201)
Inspection elements:
Determine the extent of compliance Identify the root causes of noncompliance Compare performance against an established standard
DRAFT
Inspection Purpose The purpose of an inspection is to provide feedback to leaders so they can make decisions to improve the Program Adapted Army Inspection Policy (AR 1-201)
CORE Contractor Management Analysts:
Do not interpret or create standards Do not determine Scores or Ratings Are not the final word; all results are preliminary subject to final government review and approval Do not collect Personally Identifiable Information (PII)
DRAFT
CORE Four Component Inspection
CORE Methodology Basis
Financial Audits Performance Audits Attestation Engagements Compliance Inspections Organizational Inspection Programs
Operational Compliance Resource Management Compliance Operational Performance Financial Performance
DRAFT
CORE Key Definitions
| Compliance Inspection (based on AFI 90-201) |
| Inspections conducted to examine areas mandated by law, policy and doctrine that are critical or important to the health of organizations; failure to comply with the established directives in these areas could result in legal liabilities, penalties, or mission impact. |
| Assesses a program’s ability to sustain operational capability |
| Performance Inspection (based on GAO Yellow Book) |
| Performance inspections provide findings or conclusions based on an analysis of sufficient, appropriate evidence against criteria. They provide those charged with governance and oversight with information to improve program performance and operations, reduce costs, facilitate decision making by parties with responsibility to oversee or initiate corrective action, and contribute to public accountability. |
| Measures a program’s effectiveness |
DRAFT
Inspection Products Executive Summary NG-J1-AY for review and final approval Alutiiq Program Manager Systemic Issues Significant Findings Special Interest Items Report Of Inspection Program Director NG-J1-AY for review and final approval All assessment documents, scores, and ratings Corrective Action Plan NG-J1-AY for review Program Director
DRAFT
Inspection Overview Conditions which could adversely affect the Cadets in the Program.
Significant findings may include conditions dealing with irregularities, illegal acts, errors, inefficiencies, waste, ineffectiveness, conflicts of interest, and control weaknesses.
Significant Finding WCCA has no Significant Findings
DRAFT
Operational Compliance
DRAFT
CORE Compliance Scoring Methodology Compliance checklist completed by CORE for Operations and Resource Management GO and NO GO assigned by CORE to each question and reviewed/approved by NG-J1-AY Percent of questions with GO converted by NG-J1-AY to one of five ratings (tentative until final ROI publication):
DRAFT
| Unsatisfactory | < | 80% | ||
| Category 1 | 20 | Marginal 80- | < | 85% |
| Category 1 | 20 | Satisfactory 85- | < | 90% |
| Category 1 | 20 | Excellent 90- | < | 95% |
| Category 1 | 20 | Outstanding 95-100% | ||
| Category 1 | 20 |
Operational Compliance Corrections Baseline: ___% Final: ____% Overall Rating: ____
| 29m | Does the State Plan include a master calendar which identifies the responsible department, event, and week each activity occurs? |
| 29n | Is the time frame for the Initial Drug Testing contained in the Program State Plan (Drug test SOP)? |
| 29p | Is the Hands-Off Leadership SOP included in the State Plan? |
| 31a | Is the requirement that Program Directors perform a biennial operational self-evaluation included in a Program SOP? |
| 34h | Has a written policy been developed and posted about how and the conditions under which information will be released? |
DRAFT
Operational Compliance Corrections Baseline: ___% Final: ____%
| 34i | Has a written policy been developed and posted about who is authorized to have access to the files? |
| 40 | Is the updated Hands-Off Leadership policy included in the staff handbook? |
| 71a | Has the Program Director developed and approved curriculum for each of the seven non-academic core components? |
DRAFT
Operational Compliance Inspection
| Functional Sub-Area | Total | GO | NO GO | % |
| Participants | XX | XX | XX | 90.5 |
| Organization | XX | XX | XX | 95.8 |
| Administrative Requirements | XX | XX | XX | 88.7 |
| Acclimation Period | XX | XX | XX | 90.0 |
| Residential Phase | XX | XX | XX | 100.0 |
| Post-Residential Phase | XX | XX | XX | 89.2 |
Baseline: ___% Final: ____%
DRAFT
Operational Compliance Inspection Findings (Systemic) Participant eligibility requirements are not being met:
2 Participants were not 16 years old on Day 1.
(Systemic) Acclimation Period pool is insufficient to meet graduation target.
Baseline: ___% Final: ____%
DRAFT
Operational Compliance Inspection Findings (Systemic) In-house training requirements not being met:
__ Require CPR/First Aid.
__ Require Conflict Resolution.
(Systemic) Post-Residential requirements are not being met __ Cadets not matched with their Mentor by Week 13.
Mentors are not making the required monthly contacts and placement verifications.
Baseline: ___% Final: ____%
DRAFT
Operational Performance
DRAFT
CORE Key Performance Indicators Notes: There is no rounding of scores for rating assignment. Performance scores are the sum of each Performance metric. Graduation Target is capped at 100% for OE Performance total score; Dollar cost per Cadet is floored at 100% and converted to ascending measure for Financial Performance total score.
Target Graduation Rate
Placement at Month 6
Placement at Month 12
Contact at Month 6
Contact at Month 12
Overall OE Performance
Unsatisfactory < 328 Unsatisfactory <139
Overall OE Performance 20 Marginal 328- < 372 Marginal 139-<155
Overall OE Performance 20 Satisfactory 372- < 414 Satisfactory 155-<171
Overall OE Performance 20 Excellent 414- < 458 Excellent 171-<188
Overall OE Performance 20 Outstanding > =458 Outstanding >=188
Overall OE
| Performance | 20 | |
| Unsatisfactory | < | 90% |
Target Graduation Rate 20 Marginal 90- < 93% Target Graduation Rate 20 Satisfactory 93- < 95% Target Graduation Rate 20 Excellent 95- < 98% Target Graduation Rate 20 Outstanding > =98% Target Graduation
| Rate | 20 | ||
| Unsatisfactory | < | 55% | Unsatisfactory <43% |
Placement at Month 6 20 Marginal 55- < 64% Marginal 43-<57%
Placement at Month 6 20 Satisfactory 64- < 72% Satisfactory 57-<71%
Placement at Month 6 20 Excellent 72- < 81% Excellent 71-<85%
Placement at Month 6 20 Outstanding > =81% Outstanding >=85%
Placement
| at Month 6 | 20 | ||
| Unsatisfactory | < | 61% | Unsatisfactory <46% |
Placement at Month 12 20 Marginal 61- < 70% Marginal 46-<59%
Placement at Month 12 20 Satisfactory 70- < 79% Satisfactory 59-<73%
Placement at Month 12 20 Excellent 79- < 88% Excellent 73-<86%
Placement at Month 12 20 Outstanding > =88% Outstanding >=86%
Placement
| at Month 12 | 20 | ||
| Unsatisfactory | < | 56% | Unsatisfactory <53% |
Contact at Month 6 20 Marginal 56- < 69% Marginal 53-<67%
Contact at Month 6 20 Satisfactory 69- < 83% Satisfactory 67-<81%
Contact at Month 6 20 Excellent 83- < 96% Excellent 81-<95%
Contact at Month 6 20 Outstanding > =96% Outstanding >=95%
Contact
| at Month 6 | 20 | ||
| Unsatisfactory | < | 66% | Unsatisfactory <52% |
Contact at Month 12 20 Marginal 66- < 76% Marginal 52-<66%
Contact at Month 12 20 Satisfactory 76- < 85% Satisfactory 66-<80%
Contact at Month 12 20 Excellent 85- < 95% Excellent 80-<94%
Contact at Month 12 20 Outstanding > =95% Outstanding >=94%
Contact at Month 12 20 CORE Key Performance Indicators
DRAFT
Unsatisfactory Target Graduation
| Rate | Placement | ||||||
| at Month 6 | Placement | ||||||
| at Month 12 | Contact | ||||||
| at Month 6 | Contact | ||||||
| at Month 12 | Overall OE | ||||||
| Performance | 20 | 20 | 20 | 20 | 20 | 20 | Marginal |
Target Graduation
| Rate | Placement | ||||||
| at Month 6 | Placement | ||||||
| at Month 12 | Contact | ||||||
| at Month 6 | Contact | ||||||
| at Month 12 | Overall OE | ||||||
| Performance | 20 | 20 | 20 | 20 | 20 | 20 | Satisfactory |
Target Graduation
| Rate | Placement | ||||||
| at Month 6 | Placement | ||||||
| at Month 12 | Contact | ||||||
| at Month 6 | Contact | ||||||
| at Month 12 | Overall OE | ||||||
| Performance | 20 | 20 | 20 | 20 | 20 | 20 | Excellent |
Target Graduation
| Rate | Placement | ||||||
| at Month 6 | Placement | ||||||
| at Month 12 | Contact | ||||||
| at Month 6 | Contact | ||||||
| at Month 12 | Overall OE | ||||||
| Performance | 20 | 20 | 20 | 20 | 20 | 20 | Outstanding |
Target Graduation
| Rate | Placement | |||||
| at Month 6 | Placement | |||||
| at Month 12 | Contact | |||||
| at Month 6 | Contact | |||||
| at Month 12 | Overall OE | |||||
| Performance | 20 | 20 | 20 | 20 | 20 | 20 |
Operational Performance Inspection Findings Program did not meet graduation target their last four classes.
____ rating in Placements and Contacts is a result of misinterpretation of the applicable standards.
Overall Rating: _____
DRAFT
Resource Management Compliance
DRAFT
Resource Management Corrections
Baseline: ___% Final: ____% Overall Rating: ____
| 1a | Develop an annual budget to submit for the Program Director’s review and approval. |
| 35b | Does the Program track state owned property by the following categories: description of the property, a serial number or other identification number, the source of property, who holds title, the acquisition date, the cost of the property, the percentage of Federal participation in the cost of the property, the location, use and condition of the property, disposition data including the date of disposal and sale price |
| 35d | Upon completion of the mandatory property inventory, are the results reconciled with the previous grantee property records and reported to the Grantor? |
DRAFT
Resource Management Compliance
| Functional Sub-Area | Total | GO | NO GO | % |
| Program Requirements | XX | XX | XX | 98.5 |
| Federal/State Requirements | XX | |||
| XX | XX | 97.4 |
Baseline: ___% Final: ____%
DRAFT
Resource Management Compliance Findings XX has not been attending quarterly reviews.
The XX Office failed to request an extension request for FY 2014.
Baseline: ___% Final: ____%
DRAFT
Financial Performance
DRAFT
CORE Key Performance Indicators Federal Dollar Cost per Cadet
Budget Execution
Overall Financial Performance
DRAFT
| Unsatisfactory | > | 104% | ||
| Federal Dollar Cost per Cadet | 20 | Marginal | > | 103.3-104% |
| Federal Dollar Cost per Cadet | 20 | Satisfactory | > | 102.7-103.3% |
| Federal Dollar Cost per Cadet | 20 | Excellent | > | 102-102.7% |
| Federal Dollar Cost per Cadet | 20 | Outstanding | < | =102% |
| Federal Dollar Cost per Cadet | 20 | |||
| Unsatisfactory | < | 97% | ||
| Budget Execution | 20 | Marginal 97- | < | 97.7% |
| Budget Execution | 20 | Satisfactory 97.7- | < | 98.3% |
| Budget Execution | 20 | Excellent 98.3- | < | 99% |
| Budget Execution | 20 | Outstanding | > | =99% |
| Budget Execution | 20 | |||
| Unsatisfactory | < | 193 | ||
| Overall Financial Performance | 20 | Marginal 193- | < | 195 |
| Overall Financial Performance | 20 | Satisfactory 195- | < | 196 |
| Overall Financial Performance | 20 | Excellent 196- | < | 197 |
| Overall Financial Performance | 20 | Outstanding | > | =197 |
| Overall Financial Performance | 20 |
CORE Key Performance Indicators
DRAFT
Unsatisfactory Federal Dollar Cost
| per Cadet | Budget |
| Execution | Overall |
Financial Performance 20 20 20 Marginal Federal Dollar Cost
| per Cadet | Budget |
| Execution | Overall |
Financial Performance 20 20 20 Satisfactory Federal Dollar Cost
| per Cadet | Budget |
| Execution | Overall |
Financial Performance 20 20 20 Excellent Federal Dollar Cost
| per Cadet | Budget |
| Execution | Overall |
Financial Performance 20 20 20 Outstanding Federal Dollar Cost
| per Cadet | Budget |
| Execution | Overall |
Financial Performance 20 20 20
Financial Performance Inspection Findings Graduation Target was not met in the three years inspected.
FY12 XX graduated 70 cadets (grad target 90) FY13 XX graduated 130 cadets (grad target 160) FY14 XX graduated 111 cadets (grad target 160)
FY 12 growback totaled $0.00 FY 13 growback totaled $0.00 FY 14 growback totaled $0.00
Overall Rating: XXX
DRAFT
Overall Health Rating
DRAFT
CORE Overall Health Rating Methodology
NG-J1-AY computes Overall Health score by summing the four component scores. They convert the overall score to the Outstanding, Excellent, Satisfactory, Marginal, Unsatisfactory rating scheme (tentative until final ROI publication).
DRAFT
Unsatisfactory Unsatisfactory < 492
Category 1 20 Marginal Marginal 492 - < 520
Category 1 20 Satisfactory Satisfactory 520 - < 547
Category 1 20 Excellent Excellent 547 - < 575
Category 1 20 Outstanding Outstanding ≥ 575
Category 1 20
Inspection Results (Tentative) Overall Rating: UNSATISFACTORY
DRAFT
Unsatisfactory
| Overall Health | Operational |
| Compliance | Resource |
Management
| Compliance | Operational | |||||
| Performance | Financial | |||||
| Performance | 20 | 20 | 20 | 20 | 20 | Marginal |
| Overall Health | Operational | |||||
| Compliance | Resource |
Management
| Compliance | Operational | |||||
| Performance | Financial | |||||
| Performance | 20 | 20 | 20 | 20 | 20 | Satisfactory |
| Overall Health | Operational | |||||
| Compliance | Resource |
Management
| Compliance | Operational | |||||
| Performance | Financial | |||||
| Performance | 20 | 20 | 20 | 20 | 20 | Excellent |
| Overall Health | Operational | |||||
| Compliance | Resource |
Management
| Compliance | Operational | |||||
| Performance | Financial | |||||
| Performance | 20 | 20 | 20 | 20 | 20 | Outstanding |
| Overall Health | Operational | |||||
| Compliance | Resource |
Management
| Compliance | Operational | ||||
| Performance | Financial | ||||
| Performance | 20 | 20 | 20 | 20 | 20 |
CORE Overall Health Rating Risk associated with sustaining operational capabilities and/or accomplishing performance objectives
Outstanding/ Excellent Satisfactory/ Marginal Unsatisfactory Low risk Moderate risk High risk - Program lacks adequate processes and procedures to sustain operational capability and/or has failed to accomplish one or more performance objectives.
DRAFT
Inspection Comparison
| Component | XX 2014 | XX 2016 |
| OPS Compliance | 91.12% | 91.88% |
| RM Compliance | 94.92% | 97.98% |
| OPS Performance | Unsatisfactory | Unsatisfactory |
| Financial Performance | Unsatisfactory | Unsatisfactory |
DRAFT
Questions?
DRAFT
image2.jpeg image3.png image4.png image5.png image6.png image7.JPG image8.jpeg image1.jpg
Microsoft_Excel_Worksheet1.xlsx Sheet1
Unsatisfactory <80% Marginal 80-<85% Satisfactory 85-<90% Excellent 90-<95% Outstanding 95-100%
Category 1 20 20 20 20 20
To resize chart data range, drag lower right corner of range.
Microsoft_Excel_Worksheet2.xlsx Sheet1
Unsatisfactory <328 Marginal 328-<372 Satisfactory 372-<414 Excellent 414-<458 Outstanding >=458
| Overall OE | |||||
| Performance | 20 | 20 | 20 | 20 | 20 |
To resize chart data range, drag lower right corner of range.
Microsoft_Excel_Worksheet3.xlsx
Unsatisfactory <90% Marginal 90-<93% Satisfactory 93-<95% Excellent 95-<98% Outstanding >=98%
Target Graduation Rate 20 20 20 20 20
To resize chart data range, drag lower right corner of range.
Microsoft_Excel_Worksheet4.xlsx
Unsatisfactory <55% Marginal 55-<64% Satisfactory 64-<72% Excellent 72-<81% Outstanding >=81%
| Placement | |||||
| at Month 6 | 20 | 20 | 20 | 20 | 20 |
To resize chart data range, drag lower right corner of range.
Microsoft_Excel_Worksheet5.xlsx
Unsatisfactory <61% Marginal 61-<70% Satisfactory 70-<79% Excellent 79-<88% Outstanding >=88%
| Placement | |||||
| at Month 12 | 20 | 20 | 20 | 20 | 20 |
To resize chart data range, drag lower right corner of range.
Microsoft_Excel_Worksheet6.xlsx
Unsatisfactory <56% Marginal 56-<69% Satisfactory 69-<83% Excellent 83-<96% Outstanding >=96%
| Contact | |||||
| at Month 6 | 20 | 20 | 20 | 20 | 20 |
To resize chart data range, drag lower right corner of range.
Microsoft_Excel_Worksheet7.xlsx
Unsatisfactory <66% Marginal 66-<76% Satisfactory 76-<85% Excellent 85-<95% Outstanding >=95%
| Contact | |||||
| at Month 12 | 20 | 20 | 20 | 20 | 20 |
To resize chart data range, drag lower right corner of range.
Microsoft_Excel_Worksheet8.xlsx
Unsatisfactory Marginal Satisfactory Excellent Outstanding
Target Graduation Rate 20 20 20 20 20
| Placement | |||||
| at Month 6 | 20 | 20 | 20 | 20 | 20 |
| Placement | |||||
| at Month 12 | 20 | 20 | 20 | 20 | 20 |
| Contact | |||||
| at Month 6 | 20 | 20 | 20 | 20 | 20 |
| Contact | |||||
| at Month 12 | 20 | 20 | 20 | 20 | 20 |
| Overall OE | |||||
| Performance | 20 | 20 | 20 | 20 | 20 |
Microsoft_Excel_Worksheet9.xlsx
Unsatisfactory >104% Marginal >103.3-104% Satisfactory >102.7-103.3% Excellent >102-102.7% Outstanding <=102%
Federal Dollar Cost per Cadet 20 20 20 20 20
To resize chart data range, drag lower right corner of range.
Microsoft_Excel_Worksheet10.xlsx
Unsatisfactory <97% Marginal 97-<97.7% Satisfactory 97.7-<98.3% Excellent 98.3-<99% Outstanding >=99%
Budget Execution 20 20 20 20 20
To resize chart data range, drag lower right corner of range.
Microsoft_Excel_Worksheet11.xlsx
Unsatisfactory <193 Marginal 193-<195 Satisfactory 195-<196 Excellent 196-<197 Outstanding >=197
Overall Financial Performance 20 20 20 20 20
To resize chart data range, drag lower right corner of range.
Microsoft_Excel_Worksheet12.xlsx
Unsatisfactory Marginal Satisfactory Excellent Outstanding
Federal Dollar Cost per Cadet 20 20 20 20 20
| Budget | |||||
| Execution | 20 | 20 | 20 | 20 | 20 |
Overall Financial Performance 20 20 20 20 20
Microsoft_Excel_Worksheet13.xlsx
Unsatisfactory Marginal Satisfactory Excellent Outstanding
Category 1 20 20 20 20 20
To resize chart data range, drag lower right corner of range.
Microsoft_Excel_Worksheet14.xlsx
Unsatisfactory Marginal Satisfactory Excellent Outstanding
Overall Health 20 20 20 20 20
| Operational | |||||
| Compliance | 20 | 20 | 20 | 20 | 20 |
Resource Management Compliance 20 20 20 20 20
| Operational | |||||
| Performance | 20 | 20 | 20 | 20 | 20 |
| Financial | |||||
| Performance | 20 | 20 | 20 | 20 | 20 |
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